Project Manager, Science & Technology - Architecture & Design

Ware Malcomb; Irvine (CA); On-site; USD 140,000 - 210,000; Full time

Job summary

Ware Malcomb in Irvine seeks an experienced Project Manager to lead Life Science and related projects, guiding teams through all design and delivery phases while maintaining budgets and schedules.

You will act as the primary client contact, manage consultants, coordinate with contracts and operations, and mentor junior staff, delivering projects that meet high standards of quality and regulatory compliance.

Qualifications

• 8+ years of project management experience on Life Science or Science & Technology projects.
• Demonstrated lab planning experience.
• Experience managing full project life cycle from programming to commissioning.
• Knowledge of building codes and working with code officials.
• Experience with GMP and FDA regulatory concepts for cleanrooms.

Responsibilities

• Plan, schedule, conduct, and coordinate phases of the project from concept to construction services.
• Prepare the project schedule and update stakeholders.
• Coordinate with operations leadership on project health and risks.
• Issue add services and approvals for scope changes.
• Assemble consultant teams and manage contracts and fees.
• Mentor junior project members and assist with proposals.

Skills

Project management

Life Science projects

Lab planning

Budget management

Client communication

Tools

Revit

Microsoft Office

Microsoft Project

Deltek Vantagepoint

Job description

Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer.

As a Project Manager at Ware Malcomb, you will deliver innovative design projects to diverse clients through all phases. You will lead internal and external teams, be financially responsible for projects by adhering to budgets and workplans and oversee the development of contract documents. As the primary client contact, your leadership and exceptional client service ensures project success.

Your Role

• Plan, schedule, conduct, and coordinate phases of the project. Typical phases include conceptual, schematic, design development, construction document and construction services.
• Prepare the project schedule.
• Discuss the project health, both administratively and technically, with their operations leader.
• Alert the Business Operations Manager to any changing project conditions that need to be elevated to office leadership.
• Maintain and weekly update the project planner for all phases of projects to discuss during weekly staffing meetings with studio leadership.
• Issue add services and get them approved in a timely manner prior to starting work on any additional scope.
• Utilize Ware Malcomb’s resource groups for design, preparation of design and construction documents.
• Provide construction services (site visits, review shop drawings, etc.)
• Coordinate with the contracts team for the successful execution of the project contract.
• Represent Ware Malcomb at required jurisdiction public design review or development approval meetings and project presentations when required.
• Assemble the consultant team for the project; Identify scope of work, collect fees, select consultants, and facilitate contracts.
• Assist the studio leader by being a resource to mentor junior project members.
• Assist in writing and reviewing proposals and the consultant team with the studio leader.
• Coordinate with the accounting team regarding accounts receivable, consultants payable, and invoicing.
• Coordinate the project consultants through all phases of the project.
• Work with the QC studio, peer reviewer, or dedicated Project Architect to review all phases of the contract documents prior to issuance.
• Assist the studio or office leader with marketing as requested to existing and new clients for repeat or new work.

Qualifications

• 8+ years of experience on Life Science or other relevant Science & Technology projects; prior Project Manager experience preferred.
• Demonstrated lab planning experience.
• Experience overseeing the full life cycle of an S&T project, from programming and planning through CA and commissioning.
• Knowledge of applicable building codes. Individual should be able to interact with code officials and other design professionals to resolve complex code issues.
• Knowledge and experience designing wet and dry laboratories, and clean rooms.
• Knowledge of clean room ISO standards.
• Hazardous material containment and control area knowledge with respect to life science, pharmaceutical and manufacturing environments.
• GMP and FDA regulatory understanding with respect to Cleanroom classifications and validations.
• Excellent communication skills, a great personality and a strong work ethic.
• Experience in the use of Revit, Microsoft Office Suite, Microsoft Project, and Deltek Vantagepoint experience is preferred.
• Experience working with clients, as part of a team and be able to work independently.
• Proven ability to manage schedule and budget for multiple projects of various sizes.

This is a full-time, long-term position.

Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, hospitality and public/institutional projects.

The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record’s Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine’s Top 100 Giants. For more information, visit waremalcomb.com.