Project Manager, School of Nursing

The Rector & Visitors of the University of Virginia; Charlottesville (VA); On-site; USD 85,000 - 110,000; Full time

Job summary

The University of Virginia (UVA) School of Nursing is seeking a dedicated Project Manager to oversee the NIH grant’s day-to-day operations, regulatory compliance, and scientific management. You will serve as the hub between principal investigators, study teams, IRBs, and NIH program officials, ensuring milestones, budgets, and reporting are on schedule.

Strong organizational, communication, and data-management skills are essential in this role.

Qualifications

• Bachelor's degree required; Master's preferred or equivalent research/PM experience.
• Minimum 2 years of relevant project management experience in research.
• Direct experience managing federally funded grants (NIH) is highly preferred.
• Experience with neuro-oncology research is a plus.

Responsibilities

• Lead day-to-day execution of NIH-funded study per protocol, timeline, and aims.
• Coordinate milestones, workflows and tasks across multidisciplinary teams.
• Prepare and maintain IRB protocols, continuations, amendments, and adverse event reports.
• Ensure NIH/federal guidelines, human subjects protections, and DSMB compliance.
• Draft progress reports, budget modifications, and no-cost extensions as needed.
• Serve as liaison between investigators, NIH program officers, advisory boards, and community partners.
• Organize meetings, take minutes, track progress, and prepare materials for advisory groups.
• Assist PI with data collection tracking, manuscript preparation, and RPPRs.
• Supervise coordinators or student workers as applicable.

Skills

Organizational skills

Project planning

Communication

Data management software

Problem solving

Education

Bachelor's degree

Master's degree preferred

Tools

Qualtrics

SPSS

Job description

The University of Virginia (UVA) School of Nursing is seeking a dedicated and organized Project Manager with rich research experience to oversee the day-to-day operational, administrative, and scientific management of a newly awarded National Institutes of Health (NIH) research grant. The Project Manager will serve as the primary hub connecting the Principal Investigator, co-investigators, research staff, community partners, institutional review boards (IRBs), and NIH program officials. This role ensures all project aims, milestones, regulatory requirements, and budgetary deliverables are met on schedule and in compliance with university and federal guidelines.

Key Responsibilities in collaboration with Principal Investigators:

• Project Management & Operations:
  • Lead day-to-day execution of the NIH-funded study according to the approved protocol, timeline, and scientific aims.
  • Coordinate project milestones, workflow schedules, and task assignments across multidisciplinary teams (faculty, data analysts, clinical coordinators, and site partners).
• Regulatory & Compliance Oversight:
  • Prepare, submit, and maintain IRB protocols, annual continuations, amendments, and adverse event reports.
  • Ensure full compliance with NIH policies, federal research regulations, human subjects protections, data safety monitoring boards (DSMB), and UVA institutional research policies.
• Financial & Resource Management:
  • Monitor grant expenditures, budget projections, and resource allocations in collaboration with the School of Nursing research administration office.
  • Assist the Principal Investigator in drafting progress reports, budget modifications, and no-cost extension requests.
• Stakeholder & Team Communication:
  • Serve as the primary liaison between the research team, NIH program officers, advisory boards, and external/community partners.
  • Organize and facilitate regular team meetings, minute-taking, progress tracking, and preparation of materials for scientific advisory groups.
• Scientific Reporting & Dissemination:
  • Assist the PI with data collection tracking, manuscript preparation, abstract submissions, and compilation of annual and final NIH Research Performance Progress Reports (RPPR).
• Supervise, mentor, and coordinate lower-level research coordinators or student workers as applicable.

Qualifications:

• Education:
  • Master's degree (MSN, MPH, MS, PhD, or equivalent) in nursing, public health, health sciences, or a related field is strongly preferred; Bachelor's degree with extensive commensurate research/project management experience will be considered or relevant experience in lieu of degree.
• Experience:
  • Minimum of 2 years of relevant experience, preferably in project management.
  • Direct experience managing federally funded research grants (NIH R01, U01, P30, or similar mechanisms) is highly preferred.
  • Direct experience in neuro-oncology research is highly preferred.
• Skills & Competencies:
  • Exceptional organizational, project planning, and problem-solving abilities.
  • Strong verbal and written communication skills with the ability to interface with diverse stakeholders, clinicians, and academic leaders.
  • Proficiency in project management tools, statistical or data management software (e.g., Qualtrics, SPSS).
  • Knowledge of clinical or community-based nursing research environments is a distinct advantage.
  • Knowledge and experience in phlebotomy is highly preferred.

This position will remain open until filled. This is a non-exempt level (hourly pay), benefited position. The University will perform background checks on all hires (if required) prior to employment. Applicants must be currently authorized to work in the United States. For this role, the University will not sponsor or consider candidates requiring sponsorship for employment visas now or in the future. This is restricted position.

MINIMUM REQUIREMENTS:

Education: Bachelor's degree required.

Experience: 2+ years of relevant experience required. Additional relevant experience may be considered in lieu of a degree.

Licensure: None.

PHYSICAL DEMANDS:

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.