Project Manager | Quality Assurance Coordinator

PeopleSpace - A Best In Class Haworth Partner; Reno (NV); On-site; USD 85,000 - 110,000; Full time

Job summary

PeopleSpace is seeking an experienced Project Manager to lead furniture installation projects from planning through completion at customer sites in the Reno area. You will coordinate dealer and manufacturer teams, review plans, schedules and budgets, and serve as the primary liaison with clients and subcontractors to ensure seamless execution.

The role requires strong communication, organizational abilities, and hands-on oversight of installation, punch walks, and post-install activities.

Qualifications

• Extensive knowledge of commercial furniture and related building codes.
• Ability to plan, schedule and manage installation projects.
• Excellent communication and organizational skills.
• Experience coordinating with dealers, manufacturers, and contractors.
• Strong problem-solving and attention to detail.

Responsibilities

• Establishes project scope and coordinates dealer/manufacturer teams.
• Develops work plans, schedules, and logistics based on client goals.
• Directs task assignments and monitors completion.
• Reviews site plans and product specifications.
• Acts as single point of contact for client and third‑party firms.
• Manages timelines and regular client reviews.
• Oversees installation and ensures timely delivery of field paperwork.
• Maintains detailed project documentation and status reports.
• Performs punch walks and documents installation issues.
• Coordinates post-punch activities and order processing.

Skills

Product knowledge

Project planning

Scheduling

Construction knowledge

Quality assurance

Furniture industry knowledge

Communication skills

Organization skills

Tools

PlanGrid

Job description

Position Summary

Are you looking for an opportunity in a growing company which offers career growth and advancement opportunities?

Job Type: Full-time, Exempt

Specific Duties Include

Project Management

Project Planning, Coordination and Management

• Establishes overall project scope and manages dealer/manufacturer team to ensure coordinated effort
• Directs, coordinates and manages task assignments and completion for entire dealer team
• Develops work plan, schedule and logistics based on overall project parameters, project schedule and scope, and customer’s goals
• Reviews project site, plans and product specifications
• Single point of contact for, and coordinates with, client and all third‑party firms (A&D firm, contractor, cabling vendor, building manager, electrician and other trades, client’s facility and IT groups, movers, etc.)
• Establishes Project Timeline and maintains the timeline throughout the project (regularly reviewing with client team)

Project Administration

• Maintains detailed project documentation, including documentation of key project decisions and customer/project requests/revisions

Order Management

• Reviews ship dates for adherence to original requirements
• Interfaces with factory, as necessary, regarding shipping schedules and special instructions for manufacturing/shipping
• Managing Project Status reports for the internal and external team documenting status of vendor purchase orders (ship dates, receiving, etc)

Installation/Implementation

• Supervises site installation, including performance of work, installation administration and timeliness of task completion
• Ensures field paperwork is complete, and delivered in a timely manner

Punch walks

• Pre-punch: meet with Lead Installer and Project Manager (if applicable or Account Manager) prior to punch walk
• Inspect all furniture (focusing on locks, drawers, task lights and any electrified furniture pieces)
• Photograph and document damages and missing product on prints in PlanGrid; mark all installation issues with tape (adjustments and alignments). Include Eats & Client Requests.
• Photograph condition of the furniture in PlanGrid for record.
• Punch with client
• Address issues from pre-punch
• Assure the client issues will be resolved

Post punch

• Walk through with Installer and regroup with Project Manager (if applicable or Account Manager)
• Confirm all installation issues will be resolved
• Provide punch list to internal team and process paperwork for replacements within 24‑48 hours
• Send Eats and Client Requests to internal team for Order Processing

Daily Routine: Products Received, Update Punch List Tracker, Schedule

• Plan Grid punch list to be updated regularly and sent to the Internal Team and/or Client (including Eats)
• Schedule install dates with Service Provider and update punch tracker
• Confirm completion
• Signed post install reports, delivery tickets, punch list; send email to verify
• Host Weekly meeting to review CA and Warranty issues within assigned Market

Qualifications + Skills

• Strong product and technical knowledge, including applicable building codes, correct product application, custom applications and pricing, price estimating and solicitation, electricity and cabling, etc.
• Ability to execute site specific conditions and take and document measurements
• Ability to analyze, plan, schedule and implement project installation
• Working knowledge of interior construction, interior design, moves and relocations, trucking, furniture manufacturing and shipping, building management and current workplace issues
• Thorough knowledge of methodologies of quality assurance and standards
• Commercial furniture knowledge
• Outstanding communication skills
• Excellent organizational abilities

PeopleSpace is a market leader; providing workspace strategy, contract office furniture, custom solutions and architectural wall products. We have over 21 years of success in creating environments to improve the well‑being, culture, engagement, and retention of both our client’s employees and our team members. As one of Haworth’s top three global dealerships, we boast the largest dealership footprint on the West Coast with five Customer Experience Centers from Seattle down to Irvine, CA. PeopleSpace is a dynamic and rising organization that provides great upward mobility for individuals who are looking to learn, grow and find a long‑term home. We offer great benefits and foster an inspired company culture based on our core values. Visit us at peoplespace.com to learn more.

PeopleSpace is an equal opportunity employer. If any accommodations are needed for applicants during the selection process, please notify the Director of Human Resources during the recruitment process. We appreciate your application, but only those selected for an interview will be contacted.