Project Manager - Provider Based Clinics

WVU Medicine; Core (WV); On-site; USD 90,000 - 120,000; Full time

Job summary

SYSTEM West Virginia University Health System in the United States is seeking a capable project management professional to lead special initiatives across ambulatory operations, IT, and revenue cycle. You will manage communications, deliverables, deadlines, and stakeholder relationships to ensure timely project completion.

You will develop reports and presentations, communicate findings to leadership, and ensure adherence to project scope and timelines, while coordinating with Directors and

Qualifications

• Bachelor’s degree in Business Administration, Communications, Education, Finance or related field OR 1–2 year’s experience with Medicare Provider Based and RHC regulations.
• Strong communication and project management skills.
• Strong working knowledge of Microsoft Office.

Responsibilities

• Lead special projects and serve as the primary contact between multiple stakeholders, including ambulatory operations, clinical leadership, information technology, revenue cycle, and others.
• Responsible for management of project communications, deliverables, deadlines, department initiatives, and stakeholder relationships.
• Manage efforts to develop reports, develop presentations, and help communicate findings to leadership.
• Ensures that the designated project is proceeding according to agreed upon timelines, meeting targets and expectations, and adhering to established operating parameters (negotiates all changes in project scope).
• Responds to requests; explores and resolves problems as presented by Department Leadership, IT, clinical departments, and support staff.
• Assist Director in standardization and process improvement techniques to improve operations. Identify ways to optimize best practices and operational workflows.
• Initiates programs and projects in direct consultation with Directors and Senior Leadership and coordinates their implementation and completion in collaboration with appropriate internal and external customers.
• Directs project review sessions with Directors and other project leaders in order to monitor progress against timelines, including issue audits and mitigation steps. Documents project plan progress. Interprets and advises key stakeholders on CMS provider-based compliance per 42 CFR 413.65 and alerts leadership to any pertinent changes.
• Coordinate and perform onsite gap assessments for provider-based clinics and RHC’s across the health system as needed.

Skills

Strong communication

Project management

Microsoft Office

Education

Bachelor’s degree or 1–2 years experience with Medicare Provider Based and RHC regulations

Tools

Microsoft Office

Job description

Minimum Qualifications

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

• Bachelor’s degree in Business Administration, Communications, Education, Finance or related field OR 1-2 year’s experience with Medicare Provider Based and RHC regulations

Preferred Qualifications

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

• Strong communication and project management skills
• Strong working knowledge of Microsoft Office

CORE DUTIES AND RESPONSIBILITIES:

The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

• Lead special projects and serve as the primary contact between multiple stakeholders, including ambulatory operations, clinical leadership, information technology, revenue cycle, and others.
• Responsible for management of project communications, deliverables, deadlines, department initiatives, and stakeholder relationships.
• Manage efforts to develop reports, develop presentations, and help communicate findings to leadership.
• Ensures that the designated project is proceeding according to agreed upon timelines, meeting targets and expectations, and adhering to established operating parameters (negotiates all changes in project scope).
• Responds to requests; explores and resolves problems as presented by Department Leadership, IT, clinical departments, and support staff.
• Assist Director in standardization and process improvement techniques to improve operations. Identify ways to optimize best practices and operational workflows.
• Initiates programs and projects in direct consultation with Directors and Senior Leadership and coordinates their implementation and completion in collaboration with appropriate internal and external customers.
• Directs project review sessions with Directors and other project leaders in order to monitor progress against timelines, including issue audits and mitigation steps. Documents project plan progress. Interprets and advises key stakeholders on CMS provider-based compliance per 42 CFR 413.65 and alerts leadership to any pertinent changes.
• Coordinate and perform onsite gap assessments for provider-based clinics and RHC’s across the health system as needed.

PHYSICAL REQUIREMENTS:

• Ability to sit, stand, or remain in a stationary position for extended periods.
• Frequent use of hands and fingers with full range of motion for typing, writing, and handling office equipment.

WORKING ENVIRONMENT:

• Standard office environment.

Skills And Abilities

• Excellent written and verbal communication skills.
• Strong understanding of ambulatory operations, revenue cycle functions, and clinical workflows.
• Self motivated and flexible in responding to shifting priorities or organizational changes.

Additional Job Description

Scheduled Weekly Hours:

40

Exempt/Non-Exempt

Shift:

United States of America (Exempt)

Company

SYSTEM West Virginia University Health System

Cost Center

540 SYSTEM Finance and Reimbursement