Project Manager (PMO) – UX Team

GEP Worldwide; San Diego (IL, CA); On-site; USD 70,000 - 110,000; Full time

Job summary

An innovative firm is seeking a detail-oriented Project Manager to join their UX team. This role focuses on operational excellence, ensuring smooth progress across design, data, product, and engineering initiatives. You will manage timelines, facilitate agile meetings, and proactively identify roadblocks. If you thrive in a dynamic environment and have a passion for user-centered design, this opportunity is perfect for you. Join a collaborative team that values creativity and efficiency, and help shape smart, user-centric experiences for an AI-powered SaaS platform.

Qualifications

• 5-8 years of project management experience in SaaS or tech.
• Strong organizational and communication skills are essential.

Responsibilities

• Manage timelines, deliverables, and cross-functional dependencies.
• Facilitate agile rituals and maintain project documentation.

Skills

Project Management

Organizational Skills

Communication Skills

Agile Methodologies

User-Centered Design

Education

Bachelor's Degree

Project Management Certification

Tools

Figma

JIRA

Confluence

Aha

Job description

Company Overview

GEP is a diverse, creative team of people passionate about procurement. We invest ourselves entirely in our client’s success, creating strong collaborative relationships that deliver extraordinary value year after year.Our clients include market global leaders with far-flung international operations, Fortune 500 and Global 2000 enterprises, leading government and public institutions.

We deliver practical, effective services and software that enable procurement leaders to maximise their impact on business operations, strategy and financial performance. That’s just some of the things that we do in our quest to build a beautiful company, enjoy the journey and make a difference. GEP is a place where individuality is prized, and talent respected. We’re focused on what is real and effective. GEP is where good ideas and great people are recognized, results matter, and ability and hard work drive achievements. We’re a learning organization, actively looking for people to help shape, grow and continually improve us.

Are you one of us?

GEP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, protected veteran status, disability status, or any other characteristics protected by federal, state or local law. We are committed to hiring and valuing a global diverse work team. GEP is proud to be an EEO/AA employer M/F/D/V.

For more information please visit us on GEP.com or check us out on LinkedIn.com.

What you will do

We’re looking for a hands-on, detail-loving Project Manager (PMO) to join our UX team, which is at the heart of shaping smart, user-centric experiences for our AI-powered SaaS platform. This role is about operational excellence—keeping multiple initiatives across design, data, product, and engineering moving smoothly.You’ll be the calm in the chaos—running meetings, tracking timelines, owning documentation, and proactively identifying roadblocks. If you love Gantt charts, to-do lists, and cross-functional coordination, and you’re energized by UX work, we’d love to meet you.

• Serve as the operational anchor for the UX team—managing timelines, deliverables, and cross-functional dependencies
• Own intake and prioritization of requests from product, data, engineering, and stakeholders across the business
• Facilitate agile rituals—standups, retrospectives, sprint planning—and follow up with meeting notes and action tracking
• Maintain and improve project documentation, roadmaps, and resource tracking
• Proactively surface blockers and align cross-functional teams toward shared milestones
• Support onboarding and coordination of global UX contractors and freelancers
• Champion process improvement, collaborating with team leads to enhance team efficiency
• Work closely with the UX leader to stabilize workflows and optimize team impact

What you should bring

• 5–8 years of project/program management experience in a SaaS or technology environment
• Prior experience working with UX/design, product teams is highly preferred
• Strong organizational and communication skills; able to handle ambiguity and manage competing priorities
• Well-versed in collecting and summarizing information and creating presentation materials
• Proficient in Figma, JIRA, Confluence, and project management tools; Familiarity with Aha a plus
• Passion for user-centered design and interest in AI or data-driven products
• Comfortable working across time zones and driving accountability across teams
• Proactive, organized, and great at follow-through