Project Manager in Pasadena

Energy Jobline ZR; Pasadena (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

VDA is seeking a Project Manager to lead planning, execution, and delivery of client projects. You will manage budgets, timelines, and communications to ensure objectives are met with a client-centric approach.

You will collaborate with clients, consultants, and internal teams, maintain documentation, and use project management tools such as Salesforce, M-Files, and Sierra Live. Strong organizational and communication skills are essential.

Qualifications

• Bachelor's degree in a related field such as Project Management or Business Administration.
• 3+ years of experience in project management, ideally in professional services.
• Experience managing projects from inception to completion.
• Proficiency with MS Office, project management software, and Salesforce CRM.

Responsibilities

• Plan, execute, and deliver projects within scope, budget, and schedule.
• Build and manage strong client relationships and communicate status and risks.
• Prepare and deliver project documents, reports, and presentations.
• Maintain and update project data in systems like Salesforce, M-Files, and Sierra Live.
• Coordinate with internal teams to meet deliverables and provide overflow support as needed.

Skills

Project management

Communication

Problem solving

Agile

Waterfall

MS Office

Salesforce

Time management

Detail oriented

Education

Bachelor's degree

Tools

M-Files

Sierra Live

CRM systems

Job description

Job DescriptionJob Description

About the Role:

The Project Manager is responsible for the successful planning, execution, and delivery of projects within budget and on schedule. This role requires strong organizational, communication, and problem-solving skills, as well as a client-centric approach. The Project Manager will work closely with clients, consultants, and internal teams to ensure project objectives are met.

Responsibilities:

• Project Planning & Execution:
  • Develop and maintain detailed project plans, timelines, and budgets.
  • Monitor project progress, identify potential risks and issues, and develop mitigation strategies.
  • Coordinate with clients and consultants to ensure project deliverables are met.
  • Effectively manage project scope and ensure changes are properly documented and approved.
• Client Management:
  • Build and maintain strong client relationships.
  • Proactively communicate project status, risks, and issues to clients.
  • Manage client expectations and ensure high levels of client satisfaction.
• Documentation & Reporting:
  • Draft and format project documents, including proposals, reports, specifications, and presentations.
  • Ensure all project documentation is accurate, complete, and up-to-date.
  • Prepare and deliver project status reports to clients and internal stakeholders.
• Project Management Systems:
  • Manage project tasks, deadlines, and resources within project management systems such as Salesforce, M-Files, Sierra Live, and other internal tools.
  • Ensure accurate and timely updates within project management systems.
• Internal Coordination:
  • Coordinate with internal teams (e.g., engineering, consultants, inspectors, marketing) to ensure project deliverables are met.
  • Facilitate communication and collaboration between team members.
• Overflow Support:
  • Project Coordinators may assist with overflow work during periods of high demand.
  • Provide support to Project Coordinators with administrative tasks as needed.

• Performs other related duties as assigned.

Minimum Qualifications:

• Bachelor's degree in Project Management, Business Administration, or a related field.
• 3+ years of experience in project management, preferably in a professional services environment.

Qualifications:

• Proven experience in managing projects from inception to completion.
• Proficiency in project management methodologies (e.g., Agile, Waterfall).
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), project management software, and CRM systems (Salesforce).
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Detail-oriented with a high degree of accuracy.

EEO/AA Employer/Veteran/Disabled Statement:

VDA provides equal employment opportunity to all individuals regardless of their , , creed, , , , , , , veteran status, or any other characteristic protected by state, federal, or local law.

VDA is the global leader in vertical transportation consulting and inspection services. We’ve helped clients with their vertical transportation needs since 1980. Our expertise and services impact the design, reliability, lifespan and safety of vertical transportation equipment.