Project Manager & Implementation Research Specialist

Michigan Medicine; Ann Arbor (MI); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health benefits

Retirement match

Job summary

Michigan Medicine seeks a skilled program coordinator to assist in managing two federal health services research grants for pragmatic implementation trials across Michigan hospital sites.

The role emphasizes grant administration, budget management, and collaboration with multi-disciplinary teams including PIs and analytic staff, with potential authorship opportunities and a grant-funded, term-limited appointment.

Qualifications

• Bachelor's degree required; 5+ years managing grants, health services research, or related projects.
• Experience with physician faculty collaboration and clinical operations is a plus.
• Ability to meet deadlines in fast-paced environments with multiple stakeholders.
• Strong collaboration, listening, and facilitation skills.
• Experience with research methods, protocol development, or peer-reviewed work.

Responsibilities

• Lead 50% project management tasks including administration and coaching.
• Direct communication across the research team and with funders.
• Develop, review and submit project deliverables and reports to high standards.
• Manage grants reporting, budgets, and coordination with PI team.
• Coordinate qualitative interviews and analyses as needed.

Skills

Project management

Grant management

Communication

Collaboration

Facilitation

MS Excel

PowerPoint

MS Word

Education

Bachelor's degree

Master's degree (Desired)

Tools

Microsoft Excel

Microsoft Access

Microsoft Word

PowerPoint

Job description

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Job Summary

The Michigan Program on Value Enhancement (MPrOVE) seeks a skilled individual to assist in managing two federal health services research grants that will support pragmatic implementation trials focused on high-value healthcare. The two grants focus on the implementation and testing of evidence-based care treatments, and combined will work with over 20 hospital sites in Michigan to adapt comprehensive, multi-component intervention strategies to be tailored to the context of each site, and ultimately to improve the value of care delivered to patients.

This position is grant funded and is term-limited, initially for 3 years, with an option to extend further up to a total of 5 years. Employment beyond this would be pending continued funding.

What makes this position a great opportunity?

• Work closely with multiple PIs, health services researchers, and leaders from Michigan's Collaborative Quality Initiatives.
• Engage with hospital sites across the State of Michigan.
• Support implementation of pragmatic interventions that will benefit both patients and hospitals by reducing low-value care & wasteful treatment.
• Opportunity for authorship and research involvement.
• Participate on a fun, flexible team with experience managing and implementing these types of research trials.

Supervision Received/Reporting Structure

This individual will report directly to the grant principal investigations and will receive direct supervision from the MPrOVE Program Manager. In addition to this reporting structure, the role will have an opportunity to collaborate and work closely with members of the MPrOVE team and key partners including MVC and MSQC.

Responsibilities

50% Project Management: Administration, Quality Improvement/Implementation Coaching, and Support Tasks

• Lead & facilitate multi-disciplinary team meetings that need to accomplish implementation and research activities. These important meetings will facilitate key grant decision-making, which this role will contribute to in partnership with lead PIs.
• Direct communication across the full research team including PIs, Co-Investigators, analytic staff, and key partners.
• Develop, review, and submit all project deliverables, ensuring to very high standards.
• Lead grant reporting, budget management, and funder communication with support from PIs and staff team.
• Independently produce project reports, summaries, charts, and other documentation to outline progress and successes. This will include project planning documentation, follow-up clarification, developing coordination tools, tracking and solving issues with team members, & faculty collaboration.

20% Hospital Site Engagement: Recruitment, Implementation, & Relationship Building (20%)

• Serve as primary hospital site contact relating to recruitment for study participation, implementation of clinical best practices & processes, and evaluation of how the interventions are implemented as well as related clinical outcomes.
• Lead communication related to hospital site recruitment including emails, virtual calls, and in-person site visits. This will be done in partnership & with support from investigators and key stakeholders, with this role serving as the lead contact to answer questions from site leadership and ensure the study involves meaningful hospital participation and engagement.
• Lead implementation and coaching at hospital sites to working towards quality improvement that is aligned with the multi-level, multi-component intervention strategies outlined in the grants, which will lead to uptake of clinical best practices. Each site will go through numerous implementation coaching sessions, and this will include independent work directly with sites as well as the coordination of group activities such as site visits.

20% Study Team Facilitation (20%)

• Oversee the execution of the study by leading participant enrollment, leading site engagement/coaching, and coordinating data collection.
• Overseeing and guiding the research team in developing analyses, writing & reporting.
• Coordinate the development of collaborative academic products and research presentations; there will be opportunities for authorship of academic products.
• Lead IRB submissions and approvals with support from the research team.
• Either lead or assist with qualitative interviews and other research activities as needed.
• Coordinate the development of collaborative academic products.

10% Additional Activities and Tasks as Needed (10%)

• Other duties as assigned.

Required Qualifications

• Bachelor's degree.
• 5+ years of relevant experience as a project manager or parallel role leading grants, health services research, quality improvement, or related projects. Within that 5+ years, at least 2+ years of this experience should involve working directly with physician faculty, either in clinical operations or health services research.
• Ability to consistently meet deadlines for multiple projects and stakeholders in a fast-paced environment with competing tasks and priorities.
• Strong skills related to collaboration, active listening, interpersonal communication, meeting facilitation.
• Experience related to research methods or the academic research process such as protocol development, surveys, qualitative interviews, analytic approaches, or being involved in the development of peer-reviewed publications.
• Experience using Microsoft Excel, Access, Word, PowerPoint.

Desired Qualifications

• Master's degree related to healthcare, public health, social sciences, or analytic field.
• Any familiarity with value-based care, research practice partnerships, implementation science, or pragmatic implementation trials.
• Knowledge or experience related to Michigan's Collaborative Quality Initiatives (CQIs).

Why Join Michigan Medicine

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.