Project Manager III - Construction Administration

Massschoolbuildings; Boston (MA); Hybrid; USD 110,000 - 150,000; Full time

Job summary

Massachusetts School Building Authority (MSBA) is seeking a Project Manager 3 for Construction Administration within the Capital Planning Department in Boston. The role supervises the Construction Administration team and manages MSBA-funded capital projects from design to close-out.

The incumbent oversees funding agreements, amendments, audits, cash flow, and project controls, while leading meetings and ensuring policy compliance.

Qualifications

• Bachelor’s degree in a related field is required.
• Five to ten years of experience in construction, project management, or related disciplines.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks concurrently and travel occasionally.
• Prior supervisory experience preferred.

Responsibilities

• Oversee MSBA-funded capital projects from design through close-out.
• Monitor funding agreements, amendments, budgets, cash flow and change orders.
• Lead project meetings and review design, budget, and schedule for funded projects.
• Ensure contract compliance with MSBA policies during construction.
• Collaborate with the Construction Administration team to improve processes.

Job description

Job Title: Project Manager3- Construction Administration Department: CapitalPlanning Reports To: SeniorProjectManager FLSA: Exempt Grade: 12

JobSummary

The Project Manager 3 position is asupervisory positionof the MSBA’s Construction Administration Teamthatmanages MSBA-fundedcapitalprojectsfromdesigndevelopmentthroughbidding,contractaward,construction, commissioning,andprojectclose-out.

The ProjectManager 3manages majorCore ProgramprojectsandAccelerated RepairProgram(“ARP”)projectsindividuallyand provides supervision ofteam'sprojects.In addition, the Project Manager 3 willbe responsible forassignedConstruction Administrationprogram areas, including, but not limited to,the management ofproject funding agreements and amendments,final audits,cash flow,change orders, commissioning,andconstruction cost data,as well asprogram areas formajorconstructionandrepair projects,project controls,recruitment, training,and supervision of personnel.

• Monitormajor construction andrepair projectsindependentlydemonstratingthorough knowledge of MSBA policies and processes ofall construction administration deliverablesincludingreimbursement requests,design review comments,ProjectFundingAgreementamendments,budgetrevisions,cash flow, change orders, commissioning,and final audits.
• • Review monthly project reports to understand submittal status, contract compliance,andconstruction progress,andidentifyvariances, necessary actions.AddresswiththeOwner’s Project Manager (“OPM”)as needed.
  • Review and report on design documents, budget, and schedule for funded projects; author and issue design review comments.
  • Lead project meetings in regard to project status, funding agreements, amendments, project phase transitions, design development, construction kick-off, project deliverables, change orders, and closeout.
  • Conduct site visits of MSBA projects during construction as an integral aspect of monitoring project schedules, budgets, and scope.
  • Review and approve reimbursement applications through final audit and conduct analysis in the grant close-out process, demonstrating thorough knowledge of eligibility, exclusions, and reimbursement in accordance with physical progress.
  • Monitor project schedules, budgets, cost estimates, and scope, and ensure compliance with MSBA guidelines and funding agreements.
  • Review commissioning consultant reports to identify and resolve any issues and prepare status summaries.
  • Review change order documentation on assigned projects, provide peer reviews and make eligibility determinations based on policy.
  • Attend commissioning site visits and meetings and demonstrate thorough knowledge of commissioning requirements, schedule, and status of work.
  • Ensure contract compliance during construction with MSBA procedures and policies, regulatory requirements, and engineering standards.
  • If assigned, for the Accelerated Repair Program, in addition to tasks described above, review schematic design submittals to prepare grant recommendations for the Board of Directors and support the review and due diligence for the annual ARP Statement of Interest.
  • Collaborate with the Construction Administration team to review and make recommendations to improve MSBA processes and inform best practices for school construction.
  • Manage program areas for the Capital Planning Department, as assigned, including the management of Project Funding Agreements Amendments, final audits, cash flow, change orders, commissioning, and construction cost data.
  • Lead in the analysis of trends as well as policies and practices of the Capital Planning Department.
  • Prepare reports for the MSBA CEO, Executive Director/Deputy CEO, Director of Capital Planning, and the MSBA Board of Directors.
  • Develop and deliver MSBA training and public outreach presentations and/or publications.

• Recruit,select,orient, andtrainemployees tomaintainassignedstafflevel.

• Lead employees toaccomplishdepartmental and individual performance results. Communicate job expectations andestablish, monitor, and appraise employee performance results.

• Manage assigned project managers in the successful completion of their projects, growing their skills and mastery of all construction administration deliverables and ensuring their workis in compliance withMSBA policies.

• Bachelor’s degree inarelated field.

• Five-to-ten years of experience associated with construction, project management, building design,or other applicable disciplines.

• Knowledge of construction project administration, contract compliance monitoring,change orders,and construction methods.

• Experience with data analysisutilizingcomplex spreadsheets.

• Ability to effectively manage multiple taskssimultaneously, involving complex and varying problems.

• Strong verbal and written communication skills.

• Demonstrated ability to gather, analyze, and present complex technical information in a clear, concise, and understandable manner.

• Ability to work both independently and as part of a team.

• Ability and willingness to travel occasionally to project sites.

• Proficiencyin Microsoft Office software applications, including Excel, Word, PowerPoint, SharePoint,Teamsand Outlook.
• Ability to work hybrid work schedule - minimum of two (2) in-office days per week

• Priorsupervisory experience preferred.

• Demonstrated experience associated with public construction and/or educationalfacilities, knowledge of Massachusetts public procurement and bidding laws, and/orpreviousexperience working with federal, state, county, or local government.

This job description is intended to be general and will evolve over time.The description is subject to periodic updating.Atmanagement’sdiscretion, the employee may be assigned different oradditionalduties from time totime.