Project Manager II - Global Infectious Diseases

The Henry M. Jackson Foundation for the Advancement of Military Medicine; Bethesda (MD); Hybrid; USD 68,000 - 90,000; Full time

Benefits offered by this job

Benefits package

Hybrid work model

Job summary

The Henry M. Jackson Foundation for the Advancement of Military Medicine is seeking a Project Manager II to oversee complex international clinical programs for infectious diseases.

You will coordinate across many sites, manage timelines and budgets, and ensure milestones are met throughout the study lifecycle. Ideal candidates bring 3–5 years of experience in multicenter or international clinical research, strong budgeting skills, and the ability to liaise with diverse stakeholders across DoD

Qualifications

• Bachelor’s degree in a science field; a master’s is preferred.
• Experience managing multicenter or international clinical studies.
• Knowledge of federal budgeting and project management basics.

Responsibilities

• Serve as project lead for assigned studies, managing timelines, deliverables, and budgets.
• Primary contact with PI, researchers, sponsors, and clinical operations groups.
• Develop and implement project plans, refine targets, and monitor life-cycle progress.
• Coordinate international study teams, including clinicians, data managers and staff.
• Organize meetings, prepare agendas, record minutes and action items.
• Assess risks and propose mitigations; monitor outcomes with leadership input.
• Develop, track and manage budgets; prepare statements of work.
• Liaise with finance and grants for forecasting and reporting activities.
• Review financial reports and provide analyses to leadership.
• Manage collaboration agreements and support CRADA/MTA/NDA/Data Use proposals.

Skills

Stakeholder management

Multisite coordination

Clinical trials

Budget management

Education

Bachelor's degree in science

Master's degree preferred

Tools

Smartsheet

REDCap

Oracle

Job description

Join the HJF Team!

HJF is seeking a Project Manager II to oversee complex international clinical programs supporting infectious diseases. This clinical project management position will engage across a large contingency of stakeholders and multiple sites with responsibility to ensure timely execution of milestones for the entire lifecycle of the assignments.

This position will be in support of the Global-Infectious Diseases portfolio.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

Job Description

Responsibilities

• Serve as project lead for assigned studies, managing all timelines, deliverables, and fiscal responsibilities.
• Serve as primary point of contact with stakeholders including PI, Research Physicians, Project Sponsor including Military leadership, Clinical Operations, Data Coordinating Center and Product Quality groups, as examples.
• Responsible for operational management of clinical research by applying comprehensive knowledge of clinical development and project management to help lead and develop appropriate project plans, work with the project team to refine plans and establish realistic targets for task completion, develop and implement communications plans, and monitor progress throughout the life of the study.
• Coordinate operational, administrative and diverse programmatic activities for the Clinical Research Directorate project teams for international clinical studies. Project teams may include research physicians, statisticians, pharmacists, data managers, regulatory specialists, site PI and study teams, clinical and research laboratory experts, research collaborators, human resources, budget analysts, and contracting.
• Coordinate communications within project team, organizing meetings and developing appropriate agendas, coordinating meeting minutes and their appropriate dissemination, following up on action items with responsible parties.
• Assess risks to project performance, and independently or in collaboration with study team, develop risk mitigation proposals for consideration by responsible leadership. Implement selected mitigation plans and monitor outcomes.
• Develop, track and manage project budgets, prepare statements of work and budget justifications for contract requisitions.
• Serve as the primary liaison with finance and grants management teams for forecasting, financial planning, budget execution, and reporting activities.
• Review financial reports, monitor expenditures, provide financial analyses and recommendations to leadership and Principal Investigators to support effective financial management and resource allocation.
• Manage the process for collaboration agreements and liaise with Technology Transfer and Office of Sponsored Programs. Support and participate in planning, creation and submission of proposals and agreements (CRADA, MTA, NDA, Data Use agreements as examples). Other related professional duties as assigned.

Qualifications

Education and Experience

• Bachelor's Degree in a science related field; Master's Degree preferred.
• Minimum of 3-5 years experience required.

Required Knowledge, Skills And Abilities

• Ability to work in a fast-paced research environment, and to plan and manage multiple priorities on different timelines.
• Experience managing multicenter clinical research studies, international collaborations, or global health programs preferred.
• Ability to incorporate strategic vision of leadership into plans and operations with attention to detail leading to optimized cost, time and performance outcomes. Ability to manage complex issues with multiple partners and stakeholders. Flexibility to handle a variety of tasks and shift priorities as necessary.
• Excellent organization, time and project management skills with strong interpersonal skills. Ability to effectively interact with local and international external collaborators in a culturally sensitive manner.
• Ability to work as an effective team member in a virtual environment. High level of initiative and ability to work with minimal supervision.
• Ability to clearly communicate verbally and in writing, build and maintain teams, and identify and resolve problems.
• Knowledge of federal budget processes and fundamental principles of project management.
• Working knowledge of clinical research regulatory processes. Proficiency in standard project management software and budgeting tools, including but not limited to; Smartsheet, REDCap and Oracle and/or other web-based software systems.
• Experience working within a DoD funded agreement a plus.
• Experience with International clinical trials including vaccines, therapeutics and/or cohort studies for infectious disease indications preferred.

Work Environment

• This position is hybrid and may take place primarily in an office setting.

Compensation

• The annual salary range for this position is $67,500-$90,000. Actual salary will be determined based on experience, education, etc.

Benefits

• HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals With Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.