Program Coordinator - Research & Development Operations

The Henry M. Jackson Foundation for the Advancement of Military Medicine; San Antonio (TX); On-site; USD 53,000 - 75,000; Full time

Job summary

The Henry M. Jackson Foundation for the Advancement of Military Medicine seeks a Program Coordinator to provide administrative project oversight within the Research and Development Operations portfolio in the San Antonio market.

You will work with program managers, investigators, and customers to meet programmatic goals and support contracting and purchasing tasks. You will coordinate with government and non-government contacts, manage reports, and assist in data collection and grant submissions

Qualifications

• Bachelor's Degree required.
• 0-2 years experience required; at least 1 year preferred.
• Knowledge of organizational objectives, the federal budget process, office automation.
• Ability to work completely independently, use sound judgement in solving problems.
• Coordinate many complex systems and programs simultaneously.
• Knowledge of project management principles and good communications skills.
• This position requires obtaining and maintaining a T1/Public Trust background check.

Responsibilities

• Under supervision, ensures terms and conditions of the award are adhered to.
• Monitors study performance and oversees development of new protocols.
• May require regulatory support.
• Communicates with internal staff and external customers; negotiates with vendors for equipment.
• Provides administrative support such as hiring, purchasing, and tracking progress.
• Assists in data collection, maintenance, analysis, and evaluation for grants, presentations, and publications.
• May include budget planning/forecast.

Skills

Project management

Independent work

Coordination

Office automation

Communication skills

T1/Public Trust background check

Education

Bachelor's Degree

Tools

REDCap

Job description

Join the HJF Team!

HJF is seeking a Program Coordinator to provide administrative project oversight of a narrower scope under the direction of a supervisor. Coordinates asset management, project reporting, management of administrative tasks (Mural Health; ClinCards; REDCap), coordinating with various government and non-government points-of-contact, contract support, onboarding, proposal support, and purchasing. Completes more routine tasks independently and relies on guidance from higher Program Manager (PM) levels for more complex tasks. This position will be in support of the Research and Development Operations portfolio of awards primarily in the San Antonio market and will work closely with program managers, scientific investigators, and customers to meet programmatic goals. Reports directly to the portfolio Sr. Program Manager in San Antonio. The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

Responsibilities

• Under supervision, ensures the terms and conditions of the award / funding vehicle are adhered. Assists in ensuring all required reports are completed and submitted on time.
• Monitors study performance and oversees development and implementation of new protocols.
• May require regulatory support.
• Communicates with internal staff and external customers. Negotiates with vendors and obtains quotes for equipment.
• Provides administrative support under the direction of a supervisor such as hiring, purchasing, and tracking progress.
• Assists in overseeing and managing collection, maintenance, analysis, and evaluation of data used in grant submissions, presentations, and publications.
• May include budgetary responsibility to include plan/forecast.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Qualifications

Education and Experience

• Bachelor's Degree required.
• Minimum of 0-2 years experience required.
• At least 1 year of relevant experience preferred.

Required Knowledge, Skills And Abilities

• Knowledge of organizational objectives, the federal budget process, office automation.
• Ability to work completely independently, use sound judgement in solving problems.
• Coordinate many complex systems and programs simultaneously.
• Knowledge of project management principles, and good communications skills.
• This position requires that you obtain and maintain a T1/Public Trust background check.

Physical Capabilities

• Lifting: Requires lifting materials up to 10 lbs.
• Ability to stand or sit at a computer for prolonged periods.
• Ability to climb, pull, and lift heavy objects.

Work Environment

• This position will take place primarily in an office setting.

Compensation

• The annual salary range for this position is $52,800-$75,000. Actual salary will be determined based on experience, education, etc.

Benefits

• HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals With Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.