Project Manager II

MBC Holdings, Inc.; Fort Wayne (IN); On-site; USD 90,000 - 130,000; Full time

Job summary

Miller Bros. Const., Inc. is seeking a Project Manager II to lead heavy civil site-development projects from bidding through closeout.

You will manage scope, schedule, cost, and client relationships for commercial and industrial sites, coordinating with owners, developers, general contractors, and field teams to deliver profitable, on-time results. You will utilize HCSS HeavyBid/HeavyJob for bids and cost control, ensure safety compliance, and report project performance to leadership.

Qualifications

• Bachelor’s degree in Construction Management or Civil Engineering preferred.
• Minimum five years of progressive project management and/or estimating experience in heavy civil construction.
• Experience managing site-development projects including earthwork, grading, underground utilities, and storm drainage.
• Experience with large-scale data centers, distribution centers, warehouses or similar commercial/industrial sites preferred.

Responsibilities

• Lead commercial and industrial site-development projects from preconstruction to closeout.
• Serve as primary contact for owners, developers, GCs, engineers, subcontractors, suppliers, and inspectors.
• Manage budgets, forecasts, schedules, change orders, and client relationships to maximize profitability.
• Coordinate field activities with Superintendents and Foremen to meet milestones and quality targets.
• Prepare bids and detailed cost estimates using HCSS HeavyBid and review plans and specs.
• Represent MBC in meetings and protect project scope, schedule, and profitability.

Skills

Leadership & ownership

Client-focused

Financial & analytical skills

Sitework planning & sequencing

Effective communicator

Organization & attention to detail

Problem-solving

Education

Bachelor’s degree in Construction Management or Civil Engineering

Tools

HCSS HeavyBid/HeavyJob (CGC)

Job description

I. Summary

Project Manager II is responsible for the successful planning, execution, financial performance, and closeout of heavy civil site-development projects for private commercial clients, including data centers, distribution centers, warehouses, and similar large-scale developments. Project scopes include earthwork, mass excavation, grading, building-pad preparation, underground utilities, stormwater systems, roadways, parking areas, and related site infrastructure.

The PM2 takes primary ownership of assigned projects from bidding through final completion, managing scope, schedule, cost, client relationships, subcontractors, suppliers, documentation, and field coordination. This role works closely with owners, developers, general contractors, engineers, and field leadership to deliver sitework safely, profitably, and in alignment with overall development schedules, phased turnover requirements, and contract obligations.

The PM2 reports to the Group Manager and is expected to proactively communicate bid challenges, project risks, cost impacts, schedule concerns, changing conditions, and issues that may create a scope or cost deviation from the original project plan.

II. Essential Functions

Project Leadership & Client Management

• Lead assigned commercial and industrial site-development projects from preconstruction through final completion, ensuring successful outcomes for both the client and Miller Bros. Const., Inc.
• Serve as a primary point of contact for owners, developers, general contractors, engineers, subcontractors, suppliers, utility providers, and other project stakeholders.
• Align sitework execution with overall construction milestones, including building-pad turnover, utility availability, construction access, and phased completion.
• Provide a high level of client satisfaction through responsive communication, proactive planning, reliable execution, and timely resolution of project concerns.
• Maintain positive working relationships with clients, employees, subcontractors, vendors, adjacent property owners, and the public.
• Regularly communicate project status, financial performance, schedule, risks, opportunities, and significant issues to the Group Manager.

Estimating, Preconstruction & Contract Management

• Prepare bids and detailed cost estimates for commercial sitework using HCSS HeavyBid, including review of plans, specifications, geotechnical reports, schedules, contracts, and other bid documents.
• Evaluate earthwork quantities, cut-and-fill balance, material suitability, import and export requirements, haul routes, disposal options, dewatering, and potential soil stabilization needs.
• Procure and evaluate subcontractor, supplier, material, trucking, and rental quotes to confirm pricing, scope coverage, exclusions, availability, and compliance with project requirements.
• Identify project risks, constructability concerns, scope gaps, utility conflicts, long-lead materials, and potential cost or schedule impacts; review pricing strategy, assumptions, and major risk items with the Group Manager before bid submission.
• Evaluate construction phasing, site logistics, access requirements, and coordination needs associated with concurrent building construction and other trades.
• Plan and lead internal pre-job meetings and coordinate owner/client preconstruction meetings to align project teams on scope, schedule, production expectations, resources, safety requirements, and startup documentation.
• Prepare, manage, and maintain contract documents from award through closeout, including subcontracts, purchase orders, RFIs, submittals, change orders, correspondence, plans, specifications, and revisions.
• Represent MBC in owner, client, and project meetings; manage additional work, contract notices, change orders, and closeout activities to protect project scope, schedule, profitability, and client relationships.

Project Controls & Financial Management

• Develop, maintain, and manage project budgets, cost forecasts, schedules, production expectations, and financial performance with a focus on maximizing project profitability.
• Monitor labor, equipment, materials, quantities, trucking, subcontractor costs, and production against the original estimate and current project budget.
• Track earthwork movement, material handling, utility installation, and other key production activities to identify inefficiencies and support timely adjustments.
• Review HCSS HeavyJob, CGC, and field reporting regularly for cost, payroll, equipment, quantities, and production accuracy; identify variances and coordinate corrective actions with field leadership.
• Prepare accurate and timely monthly ECAC and cost-to-complete forecasts, identifying changes in projected margin, risks, opportunities, and required corrective actions.
• Evaluate the financial and schedule impacts of design revisions, differing site conditions, weather disruptions, acceleration requests, and changes in construction sequencing.
• Manage change-order pricing and cost reconciliation to ensure additional work is properly documented, priced, approved and reflected in project financial systems.
• Oversee project billing, accounts receivable follow-up, project-related accounts payable and other fiscal responsibilities through final financial closeout.

Field Coordination & Operations

• Coordinate daily and long-range project activities with Superintendents and Foremen to maintain schedule, production, quality and profitability goals.
• Coordinate personnel, equipment, subcontractors, suppliers, trucking, materials and project sequencing with field and operational leadership.
• Manage sitework sequencing for clearing, earthwork, grading, building-pad preparation, underground utilities, storm drainage, detention systems and assigned paving or site-improvement scopes.
• Coordinate building-pad and work-area turnover with the general contractor and other trades, confirming required elevations, compaction, testing, access and acceptance documentation.
• Coordinate utility installation, tie-ins, testing, inspections and service-provider interfaces within MBC’s contracted scope.
• Plan construction access, haul routes, staging areas, temporary drainage and material storage to support efficient operations as the site develops.
• Review project scopes, plans, specifications, schedules, geotechnical recommendations and quality requirements with field supervision.
• Coordinate surveying, layout, geotechnical testing and required inspections to support accurate construction and timely acceptance.
• Perform regular site visits and walkthroughs with field leadership to evaluate safety, quality, productivity, schedule previous work and client concerns.
• Anticipate challenges such as unsuitable soils, groundwater, utility conflicts, weather-sensitive work and overlapping trade activities; collaborate with operations and project stakeholders to resolve issues.
• Provide project-specific direction and evaluate the performance of field supervision, subcontractors, suppliers and service providers; communicate significant concerns or recommended changes to the Group Manager.

Project Documentation & Reporting

• Ensure required project records and field reports are completed accurately and on time, including production data, trucking tickets, material receipts, equipment reporting, T&M/force-account records and SWPPP documentation.
• Maintain accurate and current project files, plans, specifications, revisions, correspondence, RFIs, submittals, change orders, schedules and supporting documentation.
• Track quantity changes, earthwork assumptions, material import and export and differing site conditions to support cost control and change management.
• Review field reporting for accuracy and coordinate corrections with Superintendents and Foremen before information is incorporated into project cost and production reporting.
• Document and communicate design changes, delays, owner requests, access restrictions, differing conditions and other events affecting scope cost schedule or contractual obligations.
• Maintain required testing inspection utility acceptance, as-built and turnover records within MBC’s scope.
• Provide regular reporting to the Group Manager on schedule performance cost position production outstanding changes client issues risks and upcoming project needs.

Safety & Compliance

• Demonstrate active leadership in MBC safety expectations and promote a safe working environment across all assigned projects.
• Ensure projects comply with applicable OSHA standards, MSHA standards when required, MBC Safety Programs and client/owner safety requirements.
• Work with Safety leadership, Superintendents and Foremen to reinforce Site Sense talks, pre-task planning, hazard awareness and safe work practices.
• Incorporate excavation and trench safety, underground utility protection, equipment and pedestrian separation, haul-road safety and subcontractor coordination into project planning and execution.
• Coordinate compliance with applicable erosion-control, stormwater environmental and permit requirements within MBC’s contracted responsibilities.
• Identify and address safety concerns promptly and ensure proper safety practices are incorporated into project planning scheduling and field execution.
  
  

III. Job Requirements

Qualifications

• Bachelor’s degree in Construction Management, Civil Engineering or a related field preferred.
• Minimum five years of progressive project management and/or estimating experience in heavy civil construction with relevant commercial or industrial site-development experience.
• Demonstrated experience independently managing site-development projects involving earthwork mass grading building-pad preparation underground utilities storm drainage and related civil infrastructure.
• Experience supporting large-scale developments such as data centers distribution centers warehouses logistics facilities manufacturing campuses or similar commercial and industrial sites strongly preferred.
• Experience managing projects from bidding through closeout including budgets forecasts schedules change orders billing subcontractors suppliers and client relationships.
• Ability to coordinate sitework with general contractors building trades utility providers and inspectors while meeting phased turnover and construction milestones.
• Strong understanding of earthwork quantities soil conditions compaction requirements site drainage utility construction and production-based cost management.
• Proficiency with HCSS HeavyBid/HeavyJob CGC or comparable estimating and construction management systems preferred.
• Strong understanding of construction plans specifications geotechnical reports contracts cost controls production tracking and project documentation.
• Excellent communication leadership organization negotiation and problem-solving skills.
• Ability to manage multiple priorities and projects in a fast-paced construction environment.

Working Conditions

• Regular travel to active project sites client meetings and other project-related locations is required.
• Work includes exposure to active heavy civil construction environments including weather noise dust uneven terrain and moving equipment.
• Must be able to wear required personal protective equipment PPE and safely navigate active construction sites.
• Extended hours early mornings evenings or weekend work may be required based on project schedules critical milestones and operational needs.

Skills & Competencies

• Strong leadership accountability and ownership with a focus on project results and profitability.
• Client-focused with the ability to build trust manage expectations and maintain productive long-term relationships.
• Strong financial and analytical skills with an understanding of project costs production forecasting and margin management.
• Ability to plan and sequence complex sitework around building construction utility installation and phased turnover requirements.
• Effective communicator capable of working collaboratively with field personnel clients general contractors engineers subcontractors suppliers and company leadership.
• Organized detail-focused proactive and adaptable to changing designs site conditions and priorities.
• Committed to MBC safety expectations quality standards teamwork and professional conduct.

IV. Environment or Physical Working Conditions

• Ability to lift up to 50 lbs and safely walk stand climb and move over uneven terrain on active construction sites.
• Ability to work in environments with frequent exposure to dust noise construction equipment and the full range of weather conditions.