Project Manager - I (USD)

Spectraforce Technologies; New York (NY); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Spectraforce Technologies in New York, NY is seeking a full-time Program Operations Consultant to support the day-to-day execution of the Financial Wellbeing Program, including onboarding, workshop coordination, content management, and reporting.

The role coordinates end-to-end operations across multiple workstreams, ensuring tasks are completed within SLAs. Ideal candidates are highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Qualifications

• Bachelor's Degree required.
• 3+ years in program operations, project management, or process management role.
• Strong project, process management skills with proven ability to run concurrent recurring deliverables to defined SLAs.
• Exceptionally detail oriented, with strong proofreading and content review skills.
• Data driven mindset as applied to reporting, tracking and audit of program records.
• Demonstrated experience documenting processes and designing workflows.
• Strong communication skills.

Responsibilities

• Own the daily, weekly and monthly operating rhythm across onboarding, workshops, content, compliance, reporting and issue resolution, keeping concurrent workstreams on track to SLA.
• Execute end-to-end onboarding for agents and employer groups: intake surveys, file uploads and handoffs to systems and partners, and email domain configurations.
• Manage workshop scheduling and logistics, maintain the workshop tracker and educator locator, and coordinate deck audits ahead of delivery.
• Maintain the centralized content library and submission tracker, perform CMS and workshop deck content reviews, and support compliance submissions against filing deadlines.
• Produce recurring reporting across agent, licensure, compliance, employer and workshop views, and safeguard process and system integrity through routine auditing.
• Own the program inbox and issue intake queue, triage and resolve requests to closure, and scale the issues management framework.
• Grow into SME for supported platforms and processes; document processes and SLAs into a single source of truth.
• Identify automation and efficiency opportunities and support requirements gathering for platform and process improvements.

Skills

Project management

Process management

Data analysis

Attention to detail

Verbal and written communication

Excel

JIRA

Calendly

CMS/content platforms

AI tools

Education

Bachelor's Degree

Tools

Microsoft Office (Advanced Excel)

Qualtrics

CMS

JIRA

Calendly

AI tools

Job description

Job Title: Program Operations Consultant / Project Manager - I (USD)

Duration: 12 months, possible extension

Location: New York, NY 10010

Schedule: Hybrid, Mon/Fri Remote; Tues-Thurs Onsite (37.5-hour work week)

Description:

Department: Client Growth & Retention Value Stream

Job Summary

• We are looking for a full-time Program Operations Consultant to support the day-to-day execution of the Financial Wellbeing Program, including agent and employer onboarding, workshop coordination, content management, compliance submissions, program reporting, and process enhancements.


• This role coordinates program operations end-to-end - from intake and platform setup through operational processes, delivery and reporting - while managing recurring daily, weekly and monthly deliverables, cross-team dependencies, and SLA commitments across multiple concurrent workstreams.


• The ideal candidate is highly organized, detail oriented, a fast learner and comfortable managing multiple priorities to deliver within established timelines, has a strong customer-service orientation, and the ability to catch and resolve errors before they reach production and partner reviews. Preference for the candidate to have prior experience supporting program operations, process ownership, or field/agent enablement.


• Scope is expected to evolve as additional processes are transitioned into and matured within the value stream.

Key Responsibilities

• Program Operations - Own the daily, weekly and monthly operating rhythm across onboarding, workshops, content, compliance, reporting and issue resolution, keeping concurrent workstreams on track to SLA


• Onboarding & Platform Setup - Execute end-to-end onboarding for agents and employer groups: intake surveys, file uploads and handoffs to systems and partners, and email domain configurations


• Workshop Coordination - Manage workshop scheduling and logistics, maintain the workshop tracker and educator locator, and coordinate deck audits ahead of delivery


• Content & Compliance Submissions - Maintain the centralized content library and submission tracker, perform CMS and workshop deck content reviews, and support compliance submissions against filing deadlines


• Reporting & Data Integrity - Produce recurring reporting across agent, licensure, compliance, employer and workshop views, and safeguard process and system integrity through routine auditing


• Issue Resolution - Own the program inbox and issue intake queue, triage and resolve requests to closure, and scale the issues management framework


• Process Documentation & SME - Grow into SME for supported platforms and processes; document processes and SLAs into a single source of truth


• Process Enhancements - Identify automation and efficiency opportunities and support requirements gathering for platform and process improvements

Required Qualifications

• Bachelor's Degree Required.


• 3+ years in program operations, project management, or process management role


• Strong project, process management skills with proven ability to run concurrent recurring deliverables to defined SLAs


• Exceptionally detail oriented, with strong proofreading and content review skills


• Data driven mindset as applied to reporting, tracking and audit of program records


• Demonstrated experience documenting processes and designing workflows


• Strong communication skills

Key Competencies

• Highly organized with a bias toward action and a solution-focused approach to problem solving


• Technologic aptitude to have comfort leveraging operating platforms such as Microsoft Office (advanced Excel), Qualtrics, Calendly, CMS/content platforms, JIRA, and AI tools


• Client-focused communicator able to work across compliance, product and field-facing teams


• Preference of experience within insurance, financial services or other regulated industries