Project Manager I - Facilities

City of Asheville; Asheville (NC); Presencial; USD 70.000 - 100.000; Jornada completa

Descripción de la vacante

The City of Asheville is seeking a motivated Project Manager I to oversee a diverse portfolio of public facilities projects in the Capital Management Department. You’ll plan, schedule, budget, and coordinate with consultants, contractors, and city staff to deliver maintenance, renovations, and improvements on time and within budget.

The role emphasizes stakeholder engagement, effective communication with city leadership, and ensuring compliance with all regulatory requirements.

Formación

• Bachelor’s degree in construction management, engineering, or related field with 1 year of project design/planning experience or 3 years in exemplary local government project management.
• Must possess and maintain a valid North Carolina driver’s license.
• Strong communication, leadership, and stakeholder coordination abilities.

Responsabilidades

• Develops project plans, manages schedules, budgets, and contingencies to meet goals.
• Provides guidance to consultants, contractors, and city staff and ensures contract compliance.
• Acts as public liaison, coordinates media outreach and information materials as needed.
• Oversees procurement, permitting, inspections, and reporting requirements.
• Coordinates programming, design, bidding, and vendor selection processes.
• Monitors construction progress, resolves issues, approves change orders, and ensures quality.

Conocimientos

Project management

Budgeting

Contract administration

Communication

Public engagement

Educación

Bachelor's Degree in Construction Management/Engineering

Descripción del empleo

About the opportunity:

The City of Asheville is seeking a highly motivated, experienced, and service-oriented professional to fill the position of Project Manager I within the Public Facilities Management Division of the Capital Management Department. This position offers the opportunity to manage a diverse portfolio of facilities projects, ranging from smaller maintenance and repair work on mechanical and building envelope systems, and aesthetic improvements impacting users, to larger-scale additions and renovations at existing facilities. The ideal candidate will possess a strong background in project management and a demonstrated interest in contributing to the maintenance and enhancement of public facilities.

Essential Functions:

• Develops project plans and project team: identifies and coordinates project team members; identifies and manages critical path tasks; sets and meets interim project goals; sets and manages project contingency; performs change control; and other associated project management efforts needed to ensure that project schedule and budget are met.
• Provides technical advice, information, and assistance to consultants, contractors, engineers, other City officials, and the public regarding applicable procedures, regulations, and standards.
• Supervises and provides direction and assistance to consultants, contractors, and work crews: organizes, prioritizes, and coordinates work activities; monitors status of work in progress and inspects completed work to ensure compliance with contracts, including costs, schedule, specifications, and quality of work; and provides technical expertise and assistance with complex/problem situations.
• Serves as the project liaison to the public, media, other government agencies, and other City departments/officials regarding project planning, design and construction progress: solicits input and feedback; coordinates public relations and education activities; responds to inquiries; makes presentations to City Council, and neighborhood and civic groups; develops press releases and public information materials for distribution; and participates in legal activities relating to assigned projects.
• Represents the project internally for all City concerns: consults with City department directors and other staff to review status of projects, review and resolve problems, receive advice and direction, and provide recommendations; facilitates the coordination of project meetings, communications, and work activities between key business units, project teams, government agencies, and other participants; assists in resolving problems or conflicts between project participants; recommends solutions to problems and facilitates implementation; and prepares executive summaries and reports for presentation to BOC, commissions, boards, or other officials as requested.
• Manages administrative aspects of the project: negotiates and monitors budget and expenditures; updates project schedules and monitors progress of project in meeting established schedule; processes purchase order requisitions, work orders, and invoices; reviews project progress reports submitted by contractors and work crews; coordinates acquisition and/or maintenance of required permitting; schedules inspections to ensure compliance with all regulatory requirements; facilitates adherence to all reporting and documentation requirements; and evaluates and monitors progress against performance and quality measurements.
• Coordinates and participates in the programming phase of the project, including planning and preliminary design and concepts: identifies user needs and requirements; confers with all appropriate parties to solicit input and feedback; develops cost projections, engineering specifications, project budgets, and schedules; and facilitates approval of project and final design.
• Coordinates process for bidding and contracting of services of various project components in conjunction with departmental or City contract administrators; prepares Requests For Proposal (RFPs); prepares bid packages; conducts pre-bid and pre-construction meetings; issues addendum to clarify questionable issues; participates in negotiations of scope of services and fees for professional services agreements; and makes recommendations regarding selection of vendors and awarding of contracts.
• Manages projects during construction phases; attends regular project progress meetings; works with consultants, contractors, and work crews to resolve problems and initiate the appropriate solutions; assists with field decisions and approves change orders as appropriate; prepares, reviews, and processes change orders for changes to contracted scope of work; monitors adherence to project schedules; inspects quality of construction work and materials; coordinates final inspections with contractors and engineers; and facilitates project acceptance with other City departments or government agencies.
• Prepares, coordinates, and/or reviews construction and engineering plans, designs, and specifications pertaining to assigned projects: performs or requests the consultant to provide modeling, testing, planning, and engineering studies in support of project analysis and design; reviews and verifies engineering calculations and analysis submitted by consultant engineers meets specifications and professional standards; verifies compliance of consultant recommendations to City policy; and makes recommendations concerning improvements, modifications, design strategies, structural systems, or other aspects of project development.
• Communicates with City administrators and elected officials, supervisor, other City employees, contractors, the public, outside agencies and organizations, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
• Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures: receives, reviews, prepares, completes, processes, forwards or retains as appropriate various forms, reports, correspondence, budget and financial records, project plans and designs, schedules, staff and progress reports, communications materials, and other documentation; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.
• Operates a personal computer to enter, retrieve, review, or modify data, utilizing word processing, spreadsheet, database, presentation, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions.

Performs other related duties as required.

Minimum Qualifications:

Bachelor’s Degree in Construction Management, Engineering, or a related field required; supplemented by one year of experience in project design, planning, and execution; or any equivalent combination of education, training, and 3 years of exemplary performance in local government project management which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required:

Must possess and maintain a valid North Carolina driver’s license.

Specific Knowledge, Skills, or Abilities:

Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all City or departmental policies, practices, and procedures necessary to function effectively in the position.

ADA Compliance:

Physical Ability:

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements:

Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors:

Essential functions are regularly performed without exposure to adverse environmental conditions.

The City of Asheville is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.