Project Manager - HVAC Service

United Mechanical; San Jose (CA); On-site; USD 130,000 - 168,000; Full time

Benefits offered by this job

Health Care Plan

Retirement Plan

Flexible Time Off

Job summary

United Mechanical in San Jose leads commercial HVAC and plumbing service projects from estimation to closeout. You’ll own project delivery, financials, and customer satisfaction while coordinating with field teams, sales, vendors, and subcontractors.

The role requires 5–7+ years in HVAC/MEP project engineering, strong estimating skills, and proficiency with Procore, Bluebeam, FastPIPE, and FastDUCT. Some travel is expected.

Qualifications

• Bachelor’s degree in Mechanical Engineering or related field.
• 5–7+ years of project engineering experience in HVAC, MEP, or construction.
• Extensive knowledge of HVAC and Plumbing systems, including ductwork and piping.
• Strong understanding of mechanical service processes and industry standards.
• Proficiency with estimating and project management software such as Procore, Bluebeam, FastPIPE, and FastDUCT.
• Strong computer skills and the ability to learn CRM, bidding, and project management platforms.
• Familiarity with HVAC load calculations and system design.
• Ability to travel occasionally to project sites and collaborate across teams.

Responsibilities

• Lead Project Execution: Manage service projects from planning to closeout within scope, schedule, budget, quality, and safety.
• Develop Estimates & Proposals: Define project scope and prepare detailed estimates for repairs, replacements, retrofits, and installations.
• Own Project Financials: Track costs, review performance, manage change orders, and support profitability.
• Coordinate Field Operations: Develop schedules with Area Supervisors, Foremen, and service teams.
• Manage Procurement & Vendor Relationships: Obtain and evaluate quotes, negotiate pricing, coordinate materials and labor.
• Build Customer Relationships & Drive Sales: Communicate throughout the lifecycle, propose service solutions, and pursue opportunities.
• Maintain Documentation & Closeout: Keep contracts, change orders, and project reports current.
• Support Team Performance: Mentor staff, delegate tasks, and improve execution.
• Promote Safety & Compliance: Ensure safety standards and company policies are followed.

Skills

Project management

Estimating

Negotiation

Communication

Education

Mechanical Engineering

Industrial Engineering

Construction Management

Tools

Procore

Bluebeam

FastPIPE

FastDUCT

Job description

As a Project Manager – HVAC Service, you’ll lead commercial HVAC and Plumbing installations, service projects, and large-scale repairs from initial estimating and proposal development through execution and closeout.

In this role, you’ll take ownership of project delivery, financial performance, and customer satisfaction while managing multiple projects and bid opportunities. Working closely with service technicians, field leadership, sales teams, vendors, and subcontractors, you’ll develop cost-effective solutions, coordinate resources, and build lasting customer relationships.

What You’ll Do

• Lead Project Execution: Manage assigned service projects from planning through closeout, ensuring successful delivery within established scope, schedule, budget, quality, and safety expectations.
• Develop Estimates & Proposals: Evaluate customer needs, drawings, and specifications to define project scope and prepare detailed estimates and proposals for repairs, replacements, retrofits, and installations.
• Own Project Financials: Track project costs, review financial performance, manage change orders, and make timely adjustments to support project profitability.
• Coordinate Field Operations: Partner with Area Supervisors, Foremen, and service teams to develop schedules that align customer expectations, equipment lead times, and field availability. Provide clear scope, schedule, and budget information before work begins.
• Manage Procurement & Vendor Relationships: Obtain and evaluate vendor and subcontractor quotes, negotiate pricing and timelines, and coordinate equipment, materials, and labor resources.
• Build Customer Relationships & Drive Sales: Communicate throughout the project lifecycle, recommend service solutions, address concerns, and pursue opportunities to achieve individual sales goals.
• Maintain Documentation & Closeout: Keep contracts, change orders, project reports, and company systems current, and prepare complete project closeout packages.
• Support Team Performance: Manage and mentor assigned support personnel, where applicable, delegate responsibilities, and identify opportunities to improve project execution and service operations.
• Promote Safety & Compliance: Ensure project work follows applicable safety requirements, industry standards, regulations, and company policies.

What You’ll Bring

Required Qualifications

• Bachelor’s degree in Mechanical Engineering, Industrial Engineering, Construction Management, or a related field, or related field experience.
• Five to seven or more years of project engineering experience in HVAC, MEP, or construction.
• Extensive knowledge of HVAC and Plumbing systems, including ductwork, piping, refrigeration, and energy efficiency solutions.
• Strong understanding of mechanical service processes and industry standards.
• Proficiency with estimating and project management software, such as Procore, Bluebeam, FastPIPE, and FastDUCT.
• Strong computer skills and the ability to quickly learn company CRM, bidding, and project management platforms.
• Familiarity with HVAC load calculations and system design.
• Ability to travel occasionally to project sites and work collaboratively across teams.

Knowledge, Skills & Abilities

• Ability to develop accurate estimates and clearly define labor, material, equipment, and overhead costs.
• Strong organizational skills to manage multiple projects, bid deadlines, and competing priorities.
• Excellent verbal and written communication skills for customer discussions, proposals, reports, and project documentation.
• Active listening skills to understand customer needs and field concerns.
• Strong negotiation and persuasive communication skills to secure approvals, sell service solutions, and establish pricing and schedules.
• Sound judgment and problem-solving skills to resolve conflicts, address project risks, and maintain progress.
• Ability to delegate effectively, establish accountability, mentor team members, and identify performance improvements.
• Strong attention to detail and a proactive approach to learning new technologies and improving service delivery.

Why Join United Mechanical?

At United Mechanical, you’ll have the opportunity to lead a variety of mechanical service projects, build lasting customer relationships, and collaborate with experienced field and service professionals. You’ll contribute directly to project success and service growth within a company that values teamwork, accountability, and continuous improvement.

Come build your career with us!

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k with 4% company match)
• Flexible Time Off (FTO & Paid Holidays)

Compensation

$130,000-$168,000 Annual Salary

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