Project Manager, Facilities

Ares Management Corporation; New York (NY); In loco; USD 100.000 - 120.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Flexible Savings Accounts

Health Savings Account with company"s"

Life Insurance

Disability insurance

Employee Assistance Program

Commuter benefits

Descrizione del lavoro

Ares Management Corporation is seeking an experienced Associate Vice President, Facilities - Project Manager to lead tenant improvements and capital projects for our U.S. office portfolio, with involvement in select international projects.

The role emphasizes tight schedules, budgets, and alignment with evolving workplace standards. You will collaborate with executives, regional facilities teams, landlords and vendors to deliver high-quality environments while overseeing design, procurement and

Competenze

• Bachelor’s degree or equivalent required.
• Project Management degree or certificate (or work experience equivalent).
• Expertise reading construction documents required.
• Experience with large-scale Capex projects and budget tracking required.
• Experience with Coupa or similar billing/procurement software preferred.

Mansioni

• Lead all phases of tenant improvement and capital projects across the U.S. office portfolio, including planning, budgeting, design, construction, commissioning and closeout.
• Coordinate with stakeholders to define requirements, workplace standards and operational objectives.
• Manage external architects, engineers, contractors and vendors throughout the project lifecycle.
• Develop budgets, schedules, risk registers and delivery plans to ensure on-time, on-budget delivery.
• Oversee procurement, contracts and vendor management, ensuring favorable terms and compliance with standards.
• Support change management for relocations, expansions and integrations.
• Ensure smooth transition of delivered projects to regional facilities teams and operations.

Conoscenze

Construction docs reading

Budget tracking

Contract negotiation

Stakeholder collaboration

Formazione

Bachelor’s degree or equivalent

Project Management degree or certificate

Architectural/construction PM background

Strumenti

MS Project

Bluebeam

CAD

Coupa

Descrizione del lavoro

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Job Description

Ares is seeking an experienced and highly motivated Associate Vice President, Facilities - Project Manager focused on tenant improvements to lead the planning, design, construction, and delivery of Ares’ corporate office buildouts throughout the United States, while supporting select international projects and project management across other strategic initiatives as needed. This role will be responsible for managing a large portfolio of tenant improvement projects, office expansions, densifications, relocations, office upgrades, acquisition-related integrations, and space reduction and decommission initiatives. The successful candidate will serve as the primary project management lead across the project lifecycle, ensuring delivery of projects on schedule, within budget, and aligned with Ares' evolving workplace standards and business objectives. The position requires a strategic thinker with strong construction management expertise, financial acumen, contract negotiation experience, and the ability to collaborate effectively and efficiently with stakeholders across multiple business functions. This individual will partner closely with executive leadership, regional facilities teams, external consultants, landlords, architects, contractors, and vendors to ensure successful execution of projects and seamless transition to ongoing operations.

Primary functions and essential responsibilities

Project Leadership & Delivery

Lead all phases of tenant improvement and capital projects across Ares' U.S. office portfolio, including planning, programming, design, budgeting, construction, commissioning, occupancy, and closeout. Manage multiple concurrent projects ranging from office expansions and relocations to densifications, renovations, workplace upgrades, and acquisition-driven integrations. Develop comprehensive project schedules, milestones, risk registers, and delivery plans to ensure successful execution. Coordinate with internal stakeholders to define business requirements, workplace standards, and operational objectives. Conduct regular site visits and travel extensively to oversee project execution, mitigate risks, and ensure quality outcomes. Maintain flexibility across project load to enable prioritization of critical deadlines and deliverables within a changing and growing workplace environment. Provide executive-level reporting regarding project status, budget performance, key risks, and mitigation strategies.

Design & Construction Management

Manage external architects, engineers, project managers, furniture vendors, consultants, contractors, and specialty vendors throughout the project lifecycle. Understand and align with lease requirements, permitting, landlord approvals, and construction administration and Tenant Improvement reimbursement processes. Ensure projects align with corporate design standards (architectural, security and technological) and coordinate with the Ares technology team around implementation of Ares technology standards. Review construction documents, schedules, change orders, and contractor submissions to maintain project quality and consistency. Drive continuous improvement of workplace design standards, construction processes, and project delivery methodologies.

Capital Planning & Financial Management

Manage the annual Facilities Capital Expenditure (CapEx) budget across all active and upcoming projects. Develop more robust financial forecasting, budget tracking, reporting, and project performance dashboards for leadership review. Monitor project budgets throughout design and construction phases to identify and mitigate variances. Prepare business cases, financial analyses, and leadership presentations supporting capital investment decisions. Manage all Tenant Improvement refund processes to completion and in alignment with lease requirements.

Procurement, Contracts & Vendor Management

Lead RFP development, bid evaluations, vendor selection processes, and contract negotiations for design, construction, furniture, and workplace service providers. Manage consultant and contractor agreements, ensuring favorable commercial terms and compliance with company standards. Oversee purchase order creation, invoice management, budget allocation, and project-related payment approvals and payment processing through Ares’ billing portal. Partner closely with Procurement, Accounts Payable, Legal, and Finance teams to ensure efficient project execution and financial controls. Build strategic relationships with preferred vendors while driving consistency and economies of scale across the portfolio.

Stakeholder & Change Management

Partner with the Global Head of Facilities and senior business leaders to align projects with growth plans, headcount forecasts, and operational requirements. Facilitate workplace design reviews and decision-making meetings with stakeholders across business functions. Develop communication strategies that provide transparency regarding project scope, schedule, milestones, risks, and impacts. Support change management efforts associated with relocations, expansions, consolidations, and acquisition-related integrations.

Operational Transition & Portfolio Support

Ensure complete and seamless transition of newly delivered projects to Regional Facilities Managers and operational teams. Develop turnover documentation, operating procedures, warranty tracking, and maintenance requirements. Capture lessons learned and establish best practices across the global facilities project portfolio. Support select international projects and global process-improvement initiatives as organizational priorities evolve.

Qualifications Education and Experience

Education and Experience:
Bachelor’s degree or equivalent required.
Project Management degree or certificate (or work experience equivalent).
Expertise reading construction documents required.
Expertise in Excel, PowerPoint, MS Project (or other schedule management tool) Bluebeam, CAD or other plans review tool experience preferred.
Architectural or construction project management background preferred.
Experience with large-scale Capex projects and budget tracking required.
Experience with Coupa (or similar billing/procurement software) preferred.

Reporting Relationships

Head of Global Facilities Compensation

Salary

The anticipated base salary range for this position is listed below.

Total compensation may also include a discretionary performance-based bonus.

$100,000 - $120,000

Benefits

The firm also offers robust Benefits offerings.

• Comprehensive Medical/Rx, Dental and Vision plans
• 401(k) program with company match
• Flexible Savings Accounts (FSA)
• Healthcare Savings Accounts (HSA) with company contribution
• Basic and Voluntary Life Insurance
• Long-Term Disability (LTD) and Short-Term Disability (STD) insurance
• Employee Assistance Program (EAP)
• Commuter Benefits plan for parking and transit

• Access to a world-class medical advisory team
• A mental health app that includes coaching, therapy and psychiatry
• A mindfulness and wellbeing app
• Financial wellness benefit that includes access to a financial advisor
• New parent leave
• Reproductive and adoption assistance
• Emergency backup care
• Matching gift program
• Education sponsorship program
• And much more

About Ares Management

Ares Management Corporation (NYSE: ARES) is a leading global alternative investment manager offering clients complementary primary and secondary investment solutions across the credit, real estate, private equity and infrastructure asset classes. We seek to provide flexible capital to support businesses and create value for our stakeholders and within our communities. By collaborating across our investment groups, we aim to generate consistent and attractive investment returns throughout market cycles. As of June 30, 2026, Ares Management's global platform had approximately $671 billion of assets under management(1) with more than 4,400 employees operating across North America, South America, Europe, Asia Pacific and the Middle East. For more information, please visit www.aresmgmt.com.

Equal Employment Opportunity

Ares Management LLC (together with its related operating and administrative subsidiaries, “Ares Management”) is an Equal Employment Opportunity employer and considers all applicants for employment without regard to race, color, religion, ethnicity, creed, sex, age, national origin, alienage or citizenship status, disability, medical condition, pregnancy, marital status, partnership status, sexual orientation, status regarding public assistance, military or veteran status, domestic violence victim status, gender identity and expression, transgender status, genetic information, status as unemployed, political affiliation or any other characteristic protected by federal, state or local law.

Ares Management will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

(1) As of June 30, 2026. AUM amounts include funds managed by Ivy Hill Asset Management, LP., a wholly owned portfolio company of Ares Capital Corporation and registered investment adviser.