Project Manager, Executive Support Assistant - Nashville, TN

Socket.dev; Nashville (TN); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Total Rewards package

Job summary

Sarah Cannon Research Institute (SCRI) in Nashville is seeking a Project Manager, Executive Support Assistant to provide high‑level administrative support to senior leaders. The role involves confidential document handling, calendar management, and cross‑functional coordination across corporate functions.

Key duties include preparing executive communications, COI disclosures, contract workflows, and coordinating large events. The position is onsite with relocation/visa not offered.

Qualifications

• Bachelor Degree completion is highly preferred, however, experience may be substituted for education.
• 3+ years relevant work experience in a related role utilizing MS Office products, including Word, Excel, PowerPoint.
• 3+ years relevant work experience utilizing SharePoint, Adobe, and Concur is highly desired.
• Experience multi-tasking in a fast-paced environment is essential.
• Ability to work effectively with staff, and other internal and external sponsors and vendors.
• Experience with organizational policies and procedures, administrative procedures, expense reports, other financial reconciliations.

Responsibilities

• Maintaining strictest confidentiality at all times and in all situations.
• Performs complex administrative duties including, but not limited to, maintaining Executive’s CV, responding on behalf of Executive when necessary, composing correspondence, and coordinating resources across corporate functions.
• Calendar Management—Manages Executive Outlook calendars by collaborating with internal and external Executives, Assistants, Consultants, and Vendor Partners.
• Ensures completion and submission of Conflict of Interest (COI) disclosures for Executive’s events, publications, abstracts, etc.
• Uploads applicable contracts into Conga for institutional review by legal team
• Facilitates correspondence between legal, internal and external stakeholders, and Executive, to ensure contracts are executed before Executive engagement and to ensure compliance.
• Manages large departmental events such as All Hands and RVP meetings, as assigned by Executive
• Expense Management: Utilizes SAP Concur to upload receipts and file expense reports; track and make corrections, if needed, until report is approved for reimbursement.
• Other responsibilities as assigned

Skills

MS Office

Multi-tasking

Collaboration

Education

Bachelor's degree

Tools

SharePoint

Adobe

Concur

Job description

It’s More Than a Career, It’s a Mission.

Our people are the foundation of our success. By joining our growing team at Sarah Cannon Research Institute (SCRI), a subsidiary of McKesson, you will have the opportunity to become part of one of the largest community-based cancer programs to advance oncology treatments and improve outcomes for cancer patients across the globe. We look for mission-driven candidates who have a desire to advance the fight against cancer and make a difference in the lives of patients diagnosed with cancer every day.

Our Mission

People who live with cancer – those who work to prevent it, fight it, and survive it – are at the heart of every decision we make. Bringing the most innovative medical minds together with the most passionate caregivers in their communities, we are transforming care and personalizing treatment. Through clinical excellence and cutting-edge research, SCRI is redefining cancer care around the world.

Our Project Manager, Executive Support Assistant will perform administrative duties for our senior-level Director, AVP, VP, or Executives. This position will work primarily onsite at our Nashville corporate offices supporting multiple executive leaders.

Relocation assistance, and visa sponsorship are not available

Duties and accountabilities include

• Maintaining strictest confidentiality at all times and in all situations
• Performs complex administrative duties including, but not limited to, maintaining Executive’s CV, responding on behalf of Executive when necessary, composing correspondence, and coordinating resources across corporate functions.
• Calendar Management—Manages Executive Outlook calendars by collaborating with internal and external Executives, Assistants, Consultants, and Vendor Partners.
• Ensures completion and submission of Conflict of Interest (COI) disclosures for Executive’s events, publications, abstracts, etc.
• Uploads applicable contracts into Conga for institutional review by legal team
• Facilitates correspondence between legal, internal and external stakeholders, and Executive, to ensure contracts are executed before Executive engagement and to ensure compliance.
• Manages large departmental events such as All Hands and RVP meetings, as assigned by Executive
• Expense Management: Utilizes SAP Concur to upload receipts and file expense reports; track and make corrections, if needed, until report is approved for reimbursement.
• Other responsibilities as assigned

Qualifications needed and preferred

• Bachelor Degree completion is highly preferred, however, experience may be substituted for education
• 3+ years relevant work experience in a related role utilizing MS Office products, including Word, Excel, PowerPoint
• 3+ years relevant work experience utilizing SharePoint, Adobe, and Concur is highly desired
• Experience multi-tasking in a fast-paced environment is essential
• Ability to work effectively with staff, and other internal and external sponsors and vendors
• Experience with organizational policies and procedures, administrative procedures, expense reports, other financial reconciliations

About Sarah Cannon Research Institute

Sarah Cannon Research Institute (SCRI) is one of the world’s leading oncology research organizations conducting community-based clinical trials. Focused on advancing therapies for patients over the last three decades, SCRI is a leader in drug development. In 2022, SCRI formed a joint venture with former US Oncology Research to expand clinical trial access across the country. It has conducted more than 850 first-in-human clinical trials since its inception and contributed to pivotal research that has led to the majority of new cancer therapies approved by the FDA in the past decade. SCRI’s research network brings together more than 1,300 physicians who are enrolling patients into clinical trials at more than 200 locations in 20+ states across the U.S.

We care about the well‑being of the patients and communities we serve, and that starts with caring for our people.

• That’s why we have a Total Rewards package that includes comprehensive benefits to support physical, mental, and financial well‑wellness.
• Our Total Rewards offerings serve the different needs of our diverse colleague population and ensure they are the healthiest versions of themselves.
• As part of Total Rewards, we are proud to offer a competitive compensation package.
• In addition to base pay, other compensation, such as an annual bonus or long‑term incentive opportunities may be offered.

This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets.

McKesson job postings are posted on our career site: careers.mckesson.com.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.