Project Manager Events & Festivals

MTD Water; Las Vegas (NV); Hybrid; USD 85,000 - 110,000; Full time

Job summary

MTD Water is seeking a hands-on Project Manager to coordinate temporary water infrastructure for large-scale live events. You will work with Sales and Operations and serve as the client-facing lead on projects.

You will manage schedules, logistics, and field execution across multiple concurrent events, identify design feedback, and ensure timely delivery while maintaining clear documentation. Hybrid role with travel to event sites and collaboration with remote teams, vendors, and internal design

Qualifications

• 3–5 years of experience in project management or operations.
• Proven ability to coordinate multiple concurrent projects.
• Strong organizational and communication skills.

Responsibilities

• Coordinate execution of temporary water infrastructure systems based on approved design packages.
• Develop and maintain project schedules aligned with event timelines and milestones.
• Track progress across multiple active projects and report status to clients.
• Coordinate internal teams, vendors, logistics, and field supervisors.
• Ensure execution aligns with design documentation and approvals.
• Maintain up-to-date project documentation and change records.
• Communicate risks and changes clearly to clients and internal teams.

Skills

Project coordination

Cross-functional collaboration

Communication skills

Problem-solving

Tools

Monday.com

Smartsheet

Asana

Airtable

Job description

About The Role

The Project Manager is an integral part of the MTD team, they work internally with Sales, and Operations and they are also the face of MTD to the Client during their projects.

The Project Manager is responsible for coordinating and supporting the execution of temporary water infrastructure systems for large-scale live events, including music festivals and sporting events. This role operates across multiple concurrent projects and ensures the successful delivery of complex infrastructure deployments that support tens of thousands of attendees per event.

Working from design packages developed by the internal design team (in conjunction with our clients), the Project Manager is responsible for executing project plans by coordinating schedules, logistics, materials, vendors, and communication between internal teams and clients.

In addition to execution responsibilities, this role plays an important part in the design feedback loop by identifying field conditions, operational constraints, or client-driven requirements that necessitate design modifications.

Project Coordination & Execution

• Coordinate execution of temporary water infrastructure systems based on approved design packages
• Develop and maintain project schedules aligned with event timelines and operational milestones
• Track progress across multiple active projects
• Coordinate internal teams, vendors, logistics, and field supervisors
• Ensure execution aligns with approved design documentation
• Maintain accurate and up-to-date project documentation

Design Interface & Change Management

• Review design documentation for constructability and field feasibility
• Identify gaps, risks, or constraints during field execution
• Submit formal change requests to the internal design team
• Track change approvals and ensure implementation of updated designs
• Maintain version control across evolving project documentation
• Participate in post-event reviews to improve future designs

Field & Vendor Coordination (Remote Oversight Model)

• Coordinate with field supervisors responsible for on-site installation
• Ensure teams have correct documentation, schedules, and materials
• Track installation progress and milestone completion remotely
• Coordinate vendor delivery schedules and service execution
• Support resolution of field issues through escalation channels

Materials & Logistics Coordination

• Coordinate delivery and staging of infrastructure materials across multiple sites
• Track allocation of pumps, hoses, tanks, fittings, and related systems
• Ensure logistics align with installation sequencing and site access constraints
• Monitor inventory levels and replenishment needs
• Support equipment recovery and return logistics post-event

Client & Stakeholder Communication

• Serve as a point of contact for assigned clients across multiple projects
• Provide regular updates on project status, readiness, and milestones
• Participate in planning and coordination meetings
• Communicate risks, changes, and updates clearly and proactively
• Support post-event reporting and documentation

Financial & Project Controls

• Track budgets, costs, and resource utilization
• Support cost control and variance tracking across projectsAssist with vendor invoice validation and reconciliation
• Identify deviations and elevate when necessary
• Support reporting on project performance and outcomes

What We’re Looking For

• 3–5 years of experience in project management, operations, logistics, or event production
• Experience managing or coordinating multiple concurrent projects
• Strong organizational and communication skills
• Ability to work in fast-paced, deadline-driven environments
• Experience working with cross-functional and remote teams
• Strong problem-solving and prioritization skills

Preferred Experience

• Live events (festivals, sporting events, large-scale productions)
• Temporary infrastructure, utilities, or field operations
• Water, sanitation, or outdoor event infrastructure systems
• Project management tools (Monday.com, Smartsheet, Asana, Airtable)

Work Environment

• Hybrid coordination role (office + remote field oversight)
• Multiple concurrent large-scale events
• Range of clients and overlapping timelines
• Occasional travel to event sites
• High operational intensity during peak event seasons