Project Manager, Events

Gainor Staffing; New Jersey; Hybrid; USD 60,000 - 100,000; Full time

Job summary

Gainor Staffing in New Jersey is seeking a hands-on Digital Project Manager to lead healthcare-focused digital and experiential projects from concept through production, on-site execution, and post-show reporting. You will coordinate writers, designers, programmers, production teams and vendors to translate creative concepts into polished experiences for major brands.

The role requires managing schedules, approvals, and risk, while delivering insightful post-show learnings.

Qualifications

• 4–7 years of digital project management experience in healthcare or pharmaceutical marketing.
• Ability to manage vendors and cross-functional teams while tracking timelines and deliverables.
• Comfort navigating CMS environments and basic HTML/CSS concepts.
• Experience with fast-moving teams in exhibit/experiential production is preferred.

Responsibilities

• Lead healthcare-focused digital and experiential projects end to end from concept through production and on-site execution.
• Coordinate writers, designers, programmers, production teams, and vendors to realize creative concepts.
• Own project plans, schedules, risk reviews, documentation, and milestone tracking.
• Gather content, drive approvals, and ensure timely post-show reporting and learnings.
• Serve as on-site lead at domestic and international shows with client communication.
• Manage tenders, briefs, and content reviews using systems like Veeva Vault.
• Bridge client visions with real-world execution in a small, fast-moving team.

Tools

Monday.com

CMS navigation

HTML/CSS basics

Job description

This marketing agency creates customized digital experiences for marquee clients across the healthcare sector. Moving beyond traditional agency models, the company delivers end-to-end event production and immersive experiences. You will drive hands-on operations by staging, configuring, and executing complex interactive event productions. As a key contributor on a tight knit team, you will bridge client visions and real-world execution by deploying flawless digital interactive assets. Joining this team means directly empowering world-changing healthcare brands to tell compelling stories that captivate and educate key audiences worldwide.

About the Role

• Lead healthcare-focused digital and experiential projects end to end - from brainstorm and proposal development through production, on-site execution, and post-show reporting.
• Drive high-profile work across interactive exhibits, custom applications, websites, touchscreens, VR experiences, and live events for major pharmaceutical brands.
• Run client workstreams and weekly meetings, gather content, guide storyboard reviews, consolidate feedback, and keep approvals and deliverables moving.
• Coordinate writers, designers, programmers, production teams, and outside vendors to translate creative concepts into polished, technically ambitious experiences.
• Own project plans, schedules, documentation, testing, and milestone tracking while identifying risks and resolving roadblocks before they affect delivery.
• Manage scientific and promotional content submissions and review cycles through Veeva Vault, confirming revisions are accurately reflected across creative and production assets.
• Serve as the on-site project lead at domestic and international shows, coordinating logistics, vendor activity, team needs, testing, and client communication.
• Capture performance data and project learnings after each activation, producing clear post-show reporting and recommendations for future programs.
• Join a collaborative, approximately 16-person creative/production agency with deep healthcare expertise, long-standing pharma relationships, repeat business, and a reputation for solving complex 'impossible' problems.
• Hybrid role based in the Tinton Falls, NJ area, typically in office Tuesdays and Thursdays with additional in-person time during event preparation; travel may reach approximately 50%.
• Full-time opportunity with a $60K-$100K base range and flexibility for exceptional candidates; immediate hiring need, with temp-to-perm considered as a bridge if helpful.

About You

• 4-7 years of digital project management plus tradeshow, conference, experiential, or multimedia production experience; healthcare or pharmaceutical marketing experience is required.
• Demonstrated ability to manage vendors and cross-functional creative/technical teams while keeping multiple timelines, dependencies, and deliverables on track.
• Working knowledge of project management platforms such as Monday.com, with comfort navigating CMS environments and basic HTML/CSS concepts.
• 3+ years in healthcare, pharma, exhibit-house, experiential, or multimedia environments is preferred; backgrounds with firms such as Jack Morton, Impact, Freeman, or similar are especially relevant.
• Comfort operating as a hands-on project owner in a small, fast-moving team - able to make sound editorial judgments, communicate clearly, and take unfamiliar problems from ambiguity to execution.

Salary Range: $80,000 – $100,000 annually, based on experience Location: Monmouth County, NJ

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.