Project Manager - CORPORATE at Penn Medicine

Penn Medicine; Philadelphia (Philadelphia County); On-site; USD 100,000 - 140,000; Full time

Job summary

Penn Medicine’s Radiation Oncology (PMO) seeks a seasoned Project Manager to independently manage high-complexity capital and non-clinical research projects from inception through occupancy. You will negotiate with partners and lead cross-functional teams to achieve project goals within budget and schedule.

You will oversee collaborative efforts with Rad Onc PMO, clinical chiefs, and vendors, driving planning, design, construction, and regulatory activities while maintaining strict compliance

Qualifications

• Bachelor of Arts or Science degree required.
• Education specialization in engineering/planning/construction management/architecture or related field.

Responsibilities

• Project Management - Independently responsible for the overall delivery of the planning, design, construction, clinical operationalization, regulatory, machine acceptance and occupancy phases of multiple, concurrent projects of high complexity to meet project goals and objectives.
• Planning - plans and directs medium-to-large projects, delivers equipment/technology cost estimates and tracks costs with Director.
• Design & Development - manages concept and design phases, coordinates Architectural and Vendor contacts.
• Construction – assists in managing construction phase with general contractors and vendors.
• Project Schedule – develops and manages overall project schedule and phasing to minimize disruption.
• Compliance – ensures compliance with federal, state, and local standards including TJC, FDA, etc.
• Financial Management – manages project costs and service contracts; adheres to Penn Medicine standards.
• Reporting – keeps COO/Director/Clinical Chiefs informed of progress; supports COO/Directors as needed.
• Often travels between multiple sites for meetings and inspections.
• Other duties as assigned to support the unit, department, entity, health system organization

Education

Bachelor of Arts or Science (Required)

Education Specialization: Engineering, Planning, Construction Management, Architecture Design, or related profession

Job description

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines. Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines. Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Summary:

• The Radiation Oncology (PMO) Project Manager is responsible for independently managing all aspects of multiple capital and non-clinical research projects of high complexity from inception through occupancy, making decisions and recommendations that are recognized as authoritative and having direct impact in achieving project goals and established objectives. The position is responsible for negotiating critical and controversial issues with and between corporate partners, project team members, and both clinical and operational internal user groups.
• The Project Manager may oversee and/or collaborate with one or more RED&C and IS staff. The selected candidate must demonstrate a high degree of creativity, foresight, and judgment in planning, organizing, and guiding multiple medium-to-large sized projects to achieve Penn Medicine Radiation Oncology project objectives. Project goals are achieved within stipulated schedule and established budget through the use of the dedicated Rad Onc PMO framework.
• Additionally, the Project Manager demonstrates clear and effective leadership and indirect supervision of a diverse project team, including multiple Penn Medicine Departments, Vendors, and Contractors. In order to succeed in the position, the Project Manager must possess excellent verbal, written and communication skills and exhibit the ability to independently achieve project objectives on multiple, complex projects running simultaneously. Foundational skills include the ability to appropriately manage time and tasks, remain organized and focused, drive projects to completion and financial close, and a strong working knowledge of building codes/standards and the application thereof.

Responsibilities:

• Project Management - Independently responsible for the overall delivery of the planning, design, construction, clinical operationalization, regulatory, machine acceptance and occupancy phases of multiple, concurrent projects of high complexity to meet project goals and objectives. Consistently meets established project objectives.
• Planning - Plans, develops, coordinates and directs a number of medium-to-large sized, important projects or a few projects of major scope and importance. Delivers pre-established equipment and technology cost estimates/budgets and tracks project costs alongside Director.
• Design & Development - Responsible for managing the concept and design phases of the projects. Monitors and coordinates the activities of Architectural and Vendor contacts on assigned projects.
• Construction – Responsible for assisting in the management of the construction phase, monitoring and coordinating the activities of General Contractors, Sub-Contractors, and Owner-direct Contractors and Vendors on assigned projects.
• Project Schedule – Responsible for developing and managing the overall project schedule for capital and technological purchases, and for identifying, planning and executing project phasing to minimize disruption to existing operations where necessary.
• Compliance – Monitors work to ensure compliance with all federal, state, and local regulatory standards and requirements, including TJC, Department of Health, FDA, funding agencies and others as needed.
• Financial Management – Follows accounting and financial standards of Penn Medicine, actively managing project costs and expenditures to meet budget targets. Monitor service contracts as needed for replacement projects.
• Reporting - Keep COO, Director, and Clinical Chiefs/Directors aware of progress through regular updates or meetings and include them on important correspondence related to projects. Support Rad Onc COO and Directors in other duties as assigned.
• Often travels between multiple sites for meetings and inspections.
• Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
• Other duties as assigned to support the unit, department, entity, and health system organization

Education or Equivalent Experience:

• Bachelor of Arts or Science (Required)
• Education Specialization: Engineering, Planning, Construction Management, Architecture Design, or related profession
• And 5+ years Progressive experience in the design/management of medium-to-large sized capital projects in a highly complex Healthcare environment; or similar renovation/construction projects; and/or the management of highly complex projects involving infrastructure, equipment, varied resources and planning. Understands and has experience in all or some of the various types of Design & Construction Contract Methodologies (e.g. Design/Bid/Build, Design/Build, CM GMP, IPD)
• 2+ years Healthcare Project Management experience

• Our employee benefits programs help our employees get healthy and stay healthy.
• We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region.

Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.