Project Manager, Class Giving

Stanford Reglab; United States; On-site; USD 93,000 - 96,000; Full time

Job summary

Stanford University’s Office of Development is seeking a Project Manager for Class Giving to partner with frontline fundraisers across the reunion campaign cycle, covering annual, leadership, and major gifts.

This role supports high-volume, high-touch activities, guiding volunteers and donors, and building automated workflows using Airtable, ThruText, Marketo, and related tools to meet program goals.

Qualifications

• Bachelor’s degree and two years of relevant experience.
• Strong data analysis skills including ability to gather, organize and present data to stakeholders.
• Excellent interpersonal and communication skills to interact with donors, alumni and volunteers.
• Ability to manage multiple tasks, meet deadlines and adapt to shifting priorities.

Responsibilities

• Leadership: collaborate with Class Giving Officers to set goals across the 18+ month reunion cycle.
• Operations: coordinate priorities and workflows for multiple class-year campaigns.
• Partnerships: exceed expectations for donors, alumni, volunteers and university partners.
• Volunteer Support: provide ongoing support to volunteers and ensure they have needed tools and information.
• Process Management: design and lead automated processes to meet operational demands.
• Activity Management: track and report on donor pipeline, gifts, and campaign progress.

Skills

Data analysis

Communication

Team player

Customer service

Adaptability

Growth mindset

Fundraising databases

Education

Bachelor's degree

Tools

Airtable

Marketo

ThruText

Microsoft Access

Microsoft Office

Job description

Title: Project Manager, Class Giving

Main Work Location: Historic Main Campus

Schedule: Hybrid (at least 2 days a week on-site)

Budgeted Salary Range: The targeted pay range for this position is $93,000 to $96,000 per annum.

About Class Giving

Reunion giving is a cherished tradition at Stanford University. Class Giving fosters the tradition of class connection and philanthropy through robust reunion campaigns, ranging from the 5th to the 70th reunions. Our frontline fundraising team works with undergraduate alumni to honor their time at Stanford and strengthen their lasting connection to the university through philanthropy. Working in concert with volunteers, donors and campus partners and leaders, OOD staff members strive to accelerate purposeful impact in the world. Stanford is committed to a donor-centric approach to development, and every member of the Office of Development plays a role in providing the university’s donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.

Position Summary

The Class Giving team is seeking a Project Manager (PM) to partner with our front-line fundraisers (Class Giving Officers) throughout the reunion campaign cycle. Covering annual, leadership, and major giving, the PM will be involved with prospect discovery, qualification, volunteer management, and stewardship.

This role supports high volume, high touch activities and deliverables to determine and execute on program needs. The Project Manager is a key partner to both fundraisers and volunteers, providing insightful guidance to meet goals, develop, and lead automated processes using tools like Airtable, ThruText, Marketo, and others.

This role works directly with undergraduate alumni, donors, volunteers, and staff to build and maintain relationships across the university community.

What We're Looking For

• Strong data acumen and communication skills
• Creative, outside-the-box thinking
• A team player who looks out for colleagues and the program as a whole
• Customer service orientation — comfortable managing relationships with university partners, donors, and volunteers
• Ability to thrive in a fast-paced environment
• A positive, can-do attitude with the flexibility to adapt as priorities shift
• A growth mindset and willingness to learn new processes and systems
• Familiarity with fundraising databases and tools (e.g. Airtable, Marketo, ThruText, AI) and prior experience in nonprofit or higher education a plus.

Areas of responsibility

• Leadership: collaborating strategically with Class Giving Officers to ascertain needs and goals across the 18+ month reunion campaign cycle.
• Operations: coordinating priorities and workflows supporting reunion campaigns across multiple class-year cohorts.
• Partnerships: surpassing expectations for donors and alumni, as well as, volunteers, and university partners.
• Volunteer Support: in partnership with Class Giving Officers, providing ongoing support to volunteers once onboarded, ensuring they have the tools, information, and resources needed to carry out their roles effectively.
• Process Management: designing, automating, and leading effective process strategies to meet Class Giving's operational demands.
• Activity Management: operating and learning tracking models using dashboards and reports to manage volunteer and donor pipeline activities, gift tracking, and campaign progress across class years.

Develop, implement and assess coordinated and/or comprehensive strategic plans to reach program goals and develop gift opportunities related to University needs. Partner with other senior development personnel to establish policies and implement strategies to enhance gift results, manage staff, and interact with volunteers and various university constituencies.

Drivers License Requirements

• Must possess and maintain a valid California non-commercial Class C Driver's License.
• Ability to drive day or night.
• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.

Core Duties

• Partner with gift officers, stewardship, marketing and event planning staff in the planning and implementation of donor cultivation and stewardship, alumni, and special recognition events.
• Draft and help prepare materials, including proposals, detailed donor visit briefings for senior university leaders and faculty, background documents, gift acknowledgements and stewardship materials.
• Track, analyze and report on fundraising progress against goals and objectives for specific programs, as assigned.
• Provide recommendations to marketing and communications staff in the writing and production of fundraising materials, including specialized appeals and other development communications.
• Provide development program reporting and analysis to support fundraising strategies.
• Retrieve information about prospects and donors, manage data input, and generate complex reports using the university external relations database.
• Troubleshoot gift and payment issues, ensuring accurate donor record keeping, and driving complex administrative issues to resolution.
• Track budget(s) and conduct financial projections for department.
• Train and supervise the duties of event students, workers, and volunteers.

Minimum Education and Experience

Bachelor’s degree and two years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities

• Advanced ability with Microsoft Office suite.
• Proficiency with database systems, such as Microsoft Access.
• Strong data analysis skills including experience gathering, organizing and analyzing data, and communicating/presenting results and recommendations in a succinct fashion to key stakeholders.
• Ability to work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals.
• Excellent interpersonal skills, and ability to interact with a wide range of people.
• Outstanding communication skills and exceptional attention to detail and follow-through.
• Ability to effectively communicate with both internal and external constituents.
• Demonstrate a commitment to fostering an inclusive workplace culture where all employees feel valued, respected, and empowered.