Project Manager Business Development

Xenon arc; Seattle (WA); On-site; USD 90,000 - 150,000; Full time

Job summary

Xenon arc in Bellevue, Washington, is seeking a Project Manager for the PMO who will identify the most impactful cross-functional priorities and coordinate alignment, resourcing, and communication to ensure on-time, on-budget delivery of high-quality projects.

You will lead launches, define plans, manage stakeholders, document SOPs, and drive process automation across operations, sales, and finance, leveraging ERP tools and data to remove bottlenecks and accelerate growth.

Qualifications

• Completed Bachelor’s Degree in a relevant field and strong analytical mindset.
• Detail-oriented and process-minded with excellent communication.
• Analytical and data-driven with problem-solving ability.
• Strong verbal and written communication and stakeholder management.
• Organized with the ability to prioritize across competing demands.
• Experience coordinating across multiple functions.

Responsibilities

• Act as project lead on a defined set of projects each quarter; clarify scope, success metrics, deliverables, key stakeholders, timeline and budget.
• Lead Client XTPR launch process, define stakeholders, work cross functionally to implement launch plan. Ensure timelines and smooth execution of new product launches, SKU setup, etc.
• Define project plans and document progress, including resource planning, delegation, dependency and risk management.
• Own cross-functional stakeholder engagement and communication; make data-backed recommendations and enable quick and optimal decision making.
• Be an expert of all processes, obsessed with documentation and organizing easy to follow SOP’s and work instructions.
• Identify and analyze bottlenecks, help prioritize which ones to address based on business impact.
• Explore and build solutions via enhancements to process or technology, understand and address all upstream and downstream impacts and implications.
• Standardize processes then work with technology team to automate as much as possible; scaling volume growth faster than headcount.
• Measure team operational performance and impact of operational enhancements.
• Draft business requirements for all tech enhancements and partner with the tech team to refine solutions.
• Lead change management through the rollout of new processes and technology- run UAT, document flowcharts & SOP’s, train the team, monitor and motivate adoption by end users.
• Own the constant evolution of processes and technology; the opportunities never end!

Skills

Project management

Cross-functional collaboration

Stakeholder management

Analytical thinking

Process improvement

Communication skills

Education

Bachelor's Degree in Business or Engineering

Tools

ERP (D365)

Job description

At Xenon arc, we’re transforming how producers connect with their customers.

We partner with leading companies—ranging from industrial chemical manufacturers to global food ingredient providers—to solve complex challenges in reaching and serving hard-to-access markets. By acting as an extension of our clients' brands, we help them grow sales, optimize operations, and embrace digital transformation.

Our teams bring technical expertise, innovative digital tools, and a customer-focused approach to drive exceptional results. We don’t just distribute products—we create solutions that strengthen client-customer relationships and build lasting success.

Job Summary

The mission of Xenon arc’s Project Management Office (PMO) is to identify and define the most impactful cross-functional priorities for the company, then facilitate the alignment, resourcing and communication needed to unlock Xa’s full potential. Therefore, the BD Project Manager is a critical role in ensuring that all projects are completed on-time, within budget, and with high quality deliverables. With an emphasis on customer service, supply chain planning, commercial sales and finance, this person will be an expert in all company processes and work cross-functionally to eliminate redundancies, reduce execution steps, and enable automation that streamlines workflows both digitally and physically.

FLSA Classification

Exempt

Reports to

VP Commercial Operations

• Act as project lead on a defined set of projects each quarter; clarify scope, success metrics, deliverables, key stakeholders, timeline and budget
• Lead Client XTPR launch process, define stakeholders, work cross functionally to implement launch plan. Ensure timelines and smooth execution of new product launches, SKU setup, etc.
• Define project plans and document progress, including resource planning, delegation, dependency and risk management
• Own cross-functional stakeholder engagement and communication; make data-backed recommendations and enable quick and optimal decision making
• Be an expert of all processes, obsessed with documentation and organizing easy to follow SOP’s and work instructions
• Identify and analyze bottlenecks, help prioritize which ones to address based on business impact
• Explore and build solutions via enhancements to process or technology, understand and address all upstream and downstream impacts and implications
• Standardize processes then work with technology team to automate as much as possible; scaling volume growth faster than headcount
• Measure team operational performance and impact of operational enhancements
• Draft business requirements for all tech enhancements and partner with the tech team to refine solutions
• Lead change management through the rollout of new processes and technology- run UAT, document flowcharts & SOP’s, train the team, monitor and motivate adoption by end users
• Own the constant evolution of processes and technology; the opportunities never end!

Basic Qualifications:

• Completed Bachelor’s Degree, preferably in Business or Industrial Engineering, or equivalent applicable experience
• Detail-oriented and process-minded
• Analytical and data-obsessed
• Critical thinking and problem-solving ability
• Strong verbal and written communication skills and stakeholder management
• Organization and prioritization

Preferred Qualifications

• Demonstrated ability to work effectively across internal and external organizations
• PMP Certificate and experience in a project management or operations consultant role
• Familiarity using enterprise resource planning (ERP) software like D365
• Minimum of 3-5 years of work experience in operations or similar roles

Location & Commitments

• Full-time, permanent
• Hybrid Position
• Report to office HQ in Bellevue, Washington 4 days a week, 1 day work from home

Physical Demands

• Must be able to remain in a stationary position
• Must be able to operate a computer

Travel Required

• Minimal (up to 10%)

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Employment Opportunity Statement

It is the policy of Xenon arc to grant equal employment opportunity to all applicants and employees without regard to race, color, national origin, ethnicity, marital status, parental status, disability, veteran status, age, religion, political affiliation, gender, sex, gender identity, or sexual orientation. It is the intent and desire of Xenon arc that equal employment opportunity will be provided in all phases of the employment relationship. Xa is a Title VII employer and strictly prohibits any type of discrimination or harassment based on any of the characteristics mentioned above. Employment opportunities and pay are and shall be open to all qualified applicants solely based on their experience, skills, and abilities.