Project Manager, Beacon Scholars

Ivy Tech Community College of Indiana; South Bend (IN); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Health plan

Dental plan

Vision plan

Retirement plan

Paid time off

Tuition assistance

Job summary

Ivy Tech Community College of Indiana—South Bend campus is seeking a Project Manager to provide administrative support for the Nursing Beacon Scholars program and nursing students, including reporting, tracking records, and enrollment activities.

This 80% partnership-funded position reports to the Dean of the School of Nursing and collaborates with Admissions, Financial Aid, and other offices to ensure compliance with FERPA and to monitor NCLEX outcomes and diversity metrics.

Qualifications

• Associates degree preferred in education, business, management or related field.
• Excellent communication and teamwork skills.
• Ability to work with diverse social, ethnic, and economic backgrounds.

Responsibilities

• Identify candidates meeting qualifications, including vaccination status and FERPA documentation.
• Collaborate with Financial Aid and Bursar's Office to secure records for Beacon Scholars scholarships.
• Maintain nursing student records and track NCLEX results.
• Monitor diversity, equity and inclusion metrics for Ivy Tech nursing students and Beacon Scholars.
• Coordinate program activities and communications, including application materials and status updates.
• Ensure FERPA compliance and liaise with department chair for enrollment processes.

Education

Associates degree

Job description

Manages and provides overall support for Nursing Beacon Scholars program and students.

The Project Manager is responsible for organizational support for Ivy Tech Community College, South Bend-Elkhart related to the Nursing Beacon Scholars Program including reporting, tracking student records project management and program enrollment support. This is a partnership funded position at 80%.

SUPERVISION RECEIVED: Dean, School of Nursing
SUPERVISION GIVEN: Admissions Assistant
CLASSIFICATION: E-1 (Staff)
COMPENASTION: Salary, $60,000

Responsibilities

• Responsible for working with Ivy Tech Academic and Student Affairs to identify candidates who meet qualifications, including vaccination status, FERPA documentation certifications, TEAS.
• Collaborate with Financial Aid and Bursar's Office to secure all records required for Beacon Scholars scholarships and tuition.
• Maintains nursing student records.
• Tracks and enters NCLEX-RN and NCLEX-PN results in electronic student records system.
• Track Ivy Tech Nursing and Beacon Scholars student metrics including but not limited to diversity, interests, enrollees, retention, course success and completions.
• Responsible for ensuring the collection of data on NCLEX exam preparation to include but not limited to Kaplan, ATI, etc. and monitoring of review progress including attendees above 50, testing frequency, schedules, reschedules, preparation dates, comparison scores and success rates/data.
• Responsible for schedules and ensures completion of photography sessions for state board pictures for the students.
• Oversee the collection and maintenance of immunizations and other health file documents for nursing students.
• Ensures students receive the appropriate documentation to students for the criminal background check and drug screening process.
• Coordinate and organize Beacon Scholars program and Nursing program activities to include:
• Communicates Beacon Scholars requirements including application documentation, status updates and reports updates and maintains current knowledge of nursing program admission criteria and program handbook.
• Collaborates with School of Nursing team to responds to calls, emails, and other communication regarding nursing admission.
• Serves as main contact for students interested in the Beacon Scholars program to complete the Nursing and Limited Enrollment Health Science Application.
• Provides correspondence to the nursing students and stakeholders in the community from the Dean or Department Chair.
• Support and inform students on all programs in the department and provide proper forms to students, verify completeness of form and accompanying materials.
• Maintain appropriate inventory of necessary forms, ensuring professional appearance of outgoing documents.
• Coordinate with Program Chair/Dean nursing student registration, orientation, and end-of program reviews.
• Aid in changes/edits to student schedules upon registration and communicate to students.
• Responsible for gathering, analyzing, reporting and communicating regular and consistent information as it relates to increasing diversity, equity, and inclusion within the health care industry. Present quarterly metrics on all Ivy Tech students and faculty and Beacon Scholars for diversity, equity and inclusion, recruiting, and stipends.
• Manage Ivy Advising and Degree Tracker materials and faculty access.
• Collaborate with Beacon to offer other developmental opportunities (soft skills, professional development, mock interviews, professional etiquette) to support program.
• Work with Ivy Tech and Beacon marketing teams to coordinate the development of signage, collateral, and other marketing material to promote the Nursing program.
• The above list of duties is not to be construed as an exhaustive list.
• Other duties logically associated with the position may be assigned.
• All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.
• Associates degree in education, business, management or related field preferred.
• Must demonstrate excellent communication and team building skills.
• Must have the ability to work well with persons from various social, ethnic, and economic backgrounds.
• Knowledge of computer applications and familiarity with computerized records systems required.
• Passion for seeing students succeed.

Benefits

• Health & Wellness Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
• Dental plan with no-cost preventive services and coverage for orthodontia
• Vision plan with low-cost exams and allowances for glasses or contact lenses
• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
• Wellness program with opportunities to earn $250 in Wellness Rewards
• Flexible Spending Accounts for healthcare (limited purpose) and dependent care
• Retirement & Financial Security 10% employer retirement contribution, fully vested after two years
• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
• Short-term and long-term disability benefits
• Educational Benefits Fee remission for employees, spouses, and dependent children
• Tuition assistance for undergraduate, graduate, and doctoral programs
• Paid professional development opportunities
• Work-Life Balance Generous paid time off, including vacation, sick leave, holidays, and winter recess
• Flexible work arrangements where available
• Paid childbirth recovery leave (8 weeks)
• Paid parental leave (4 weeks)
• Additional Perks Eligibility for Public Service Loan Forgiveness
• Additional discounts on gym memberships, transportation, and various retail services

Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes: Health & Wellness Multiple medical plan options paired with a Health Savings Account with a generous employer contribution Dental plan with no-cost preventive services and coverage for orthodontia Vision plan with low-cost exams and allowances for glasses or contact lenses Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources Wellness program with opportunities to earn $250 in Wellness Rewards Flexible Spending Accounts for healthcare (limited purpose) and dependent care Retirement & Financial Security 10% employer retirement contribution, fully vested after two years Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage Short-term and long-term disability benefits Educational Benefits Fee remission for employees, spouses, and dependent children Tuition assistance for undergraduate, graduate, and doctoral programs Paid professional development opportunities Work-Life Balance Generous paid time off, including vacation, sick leave, holidays, and winter recess Flexible work arrangements where available Paid childbirth recovery leave (8 weeks) Paid parental leave (4 weeks) Additional Perks Eligibility for Public Service Loan Forgiveness Additional discounts on gym memberships, transportation, and various retail services. Ivy Tech is proud to offer benefits that support your health, your family, and your future- because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits. Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status.

As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.

At Ivy Tech, you'll be part of something bigger, where collaboration fuels innovation, learning is a shared journey, and meaningful goals become life-changing achievements. As Indiana’s only full-fledged community college, we’re deeply rooted in our mission to empower students, strengthen communities, and support one another every step of the way. No matter your role, you’ll be valued, supported, and inspired because here, people come first. Our faculty and staff are united by purpose, driven by passion, and proud of the difference we make together. Join a team where your work matters. Discover your potential. Make your impact. Ivy Tech is the largest singly accredited community college system in the nation. Providing education across Indiana, we motivate and inspire students as they pursue their futures. To achieve this, it takes a community of over 6,500 employees in 75 locations. Competitive benefits and professional development programs The most advanced technologies in our classrooms and training facilities Collaborative and innovative culture with a focus on creativity and employee belonging Commitment to adapting to meet Indiana's workforce needs and fostering a sustainable, inclusive workplace.