Project Manager - ASU Olympics Initiative

Arizona-State-University; Phoenix (AZ); On-site; USD 79,212,000 - 81,967,000; Part time

Job summary

Arizona State University (ASU) seeks an Administrative Operations Specialist 3 for the Downtown Phoenix campus to support the ASU Olympics Initiative and cross-unit collaborations. You will plan, coordinate, and advance programs, events, and partnerships connected with ASU's Olympic strategy and 2028 Games timeline.

The role emphasizes complex stakeholder management, program governance, and executive-level briefing materials, with travel as needed in a dynamic university setting.

Qualifications

• Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Responsibilities

• Lead the planning and execution of the initial NOC facility rental initiative, coordinating with ASU units to ensure successful planning, logistics, agreements, and operational support.
• Coordinate cross-university Olympic initiatives by working with academic and administrative units, Athletics, Facilities, Events, Housing, and external partners to support projects aligned with ASU's Olympic strategy.
• Support the development of strategic partnerships with Olympic organizations, National Olympic Committees, industry, government, and community partners to advance ASU's educational, research, innovation, and community engagement goals.
• Assist in the development and management of the ASU Olympics Initiative, including project planning, governance, timelines, stakeholder engagement, and tracking progress across strategic workstreams.
• Collaborate with the President's Office and initiative leadership to identify and advance new Olympic-related opportunities, prepare briefing materials, and support communications that elevate ASU's visibility and impact.
• Contribute to the long-term implementation of the ASU Olympics Initiative by helping develop programs, events, partnerships, and innovation activities that position ASU as a leading academic and innovation partner before, during, and after the 2028 Olympic and Paralympic Games.

Education

Bachelor's degree and five years of experience

Job description

Job Profile

Administrative Operations Specialist 3 Non-Exempt Job Family: Administrative Operations Time Type: PRN

Minimum Qualifications

• Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary

Supports and instructs those served by the department with complex queries, applies specialized knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Pay Rate

Pay Rate: $27.83/hour

Essential Duties

• Lead the planning and execution of the initial NOC facility rental initiative, coordinating with ASU units to ensure successful planning, logistics, agreements, and operational support.
• Coordinate cross-university Olympic initiatives by working with academic and administrative units, Athletics, Facilities, Events, Housing, and external partners to support projects aligned with ASU's Olympic strategy.
• Support the development of strategic partnerships with Olympic organizations, National Olympic Committees, industry, government, and community partners to advance ASU's educational, research, innovation, and community engagement goals.
• Assist in the development and management of the ASU Olympics Initiative, including project planning, governance, timelines, stakeholder engagement, and tracking progress across strategic workstreams.
• Collaborate with the President's Office and initiative leadership to identify and advance new Olympic-related opportunities, prepare briefing materials, and support communications that elevate ASU's visibility and impact.
• Contribute to the long-term implementation of the ASU Olympics Initiative by helping develop programs, events, partnerships, and innovation activities that position ASU as a leading academic and innovation partner before, during, and after the 2028 Olympic and Paralympic Games.

Desired Qualifications

• Demonstrated experience managing complex, cross-functional strategic initiatives involving multiple stakeholders.
• Experience building and maintaining partnerships with higher education institutions, government agencies, nonprofit
• Strong project management, organizational, and strategic planning skills.
• Excellent communication skills, including preparing executive-level presentations and briefing materials.
• Experience coordinating high-profile events, programs, or initiatives.
• Ability to work independently while managing competing priorities in a dynamic environment.
• Knowledge of the Olympic and Paralympic Movement, international sports organizations, or large-scale global events is desirable.

Working Environment

Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of sitting, standing, walking. Visual acuity and manual dexterity associated with daily use of desktop computer, bending, stooping, reaching and lifting up to 20 pounds. There may be travel involved.

Driving Requirement

Driving is not required for this position.

Location

Campus: Downtown Phoenix

Department Statement

The College of Health Solutions (CHS) is dedicated to translating scientific advances into practical interventions to improve health outcomes through education, research and service. We equip students with the knowledge and skills to influence healthier lifestyle choices; develop creative interventions to improve the health of people and populations; analyze and translate large amounts of health data into solutions; and maximize the technology, science, business and application of diagnostics. CHS research programs encompass basic, discovery science, clinical trials, intervention science and measurement of health outcomes. CHS takes an interdisciplinary approach to address the complex systems that underpin health problems. The college is highly collaborative, transparent and team-oriented with an organizational structure that includes translational teams, affinity networks and academic programs to improve the health of people and communities. The current training programs include behavioral health, biomedical diagnostics, biomedical informatics, exercise science, health promotion, health sciences, kinesiology, medical studies, nutrition, population health, science of health care delivery, and speech and hearing science. Our programs are offered at ASU’s Downtown Phoenix, Tempe, Polytechnic, West and Lake Havasu campuses, as well as on Mayo Clinic’s campus in north Phoenix. For more information about ASU and the College of Health Solutions, visit https://www.asu.edu/about/ and https://chs.asu.edu/

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

EEO/DEI

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Background Check Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Relocation Assistance

For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Benefits

ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator