Project Manager Assistant, Finish

Socket.dev; Dublin (CA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Employee ownership (ESOP)

Competitive benefits package

Job summary

PACE Supply in Dublin, CA is seeking a Project Manager Assistant in the Finish Department to provide proactive support to the Project Management team, ensuring timely communication with internal teams and customers. This role emphasizes detail-oriented service and coordinating sales, logistics, and admin tasks to keep project execution on track.

Ideal candidates will have strong organizational skills, excellent verbal and written communication, and proficiency with MS Office; familiarity with

Qualifications

• Minimum high school diploma or equivalent.
• Familiarity with plumbing/finish products or quoting processes is preferred.
• Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Detail-oriented with a proactive, team-oriented mindset.
• Ability to read and interpret basic plans/specifications is a plus.

Responsibilities

• Sales: Place sales orders and POs, convert quotes to orders, confirm orders and obtain status updates.
• Logistics: Release OBS orders, schedule deliveries with dispatch, write pick-up slips, follow up on missing material, check lead times and back orders.
• Administrative: Order office supplies, request vendor quotes, ensure debits/credits/RGA processes, contact reps/vendors for pricing and stock info, source alternatives, provide timely communications, log project data.

Skills

Organizational skills

Communication skills

MS Office proficiency

Detail-oriented

Read/interpret plans

Education

High school diploma or equivalent

Tools

MS Office (Word/Excel/Outlook)

Job description

Overview

As a rapidly growing company, PACE Supply is looking for dedicated and motivated individuals to join our Finish Department, as a Project Manager Assistant in our Dublin, CA Branch.

The primary purpose of this role is to provide best-in-class support to our Project Management team through proactive, timely, and detail-oriented service. This position plays a critical role in ensuring seamless coordination between internal teams and external customers by maintaining clear communication, diligent follow-up, and exceptional attention to detail. Success in this role requires a strong commitment to supporting project execution while upholding and advancing PACE Supply’s strategic anchors and customer-focused values.

Responsibilities

Sales

• Placing sales orders and purchase orders/convert quotes to orders
• Confirm orders (delivered, billed, PO’s placed)
• Get Status updates on sales orders and purchase orders
• Build NS codes or part numbers

Logistics

• Release OBS orders for picking
• Schedule/confirm deliveries with dispatch
• Write pick up slips for vendors and customers
• Follow up on missing material
• Check lead times, stock checks, and back orders

Administrative

• Order office Supplies
• Vendor quote requests
• Ensure completed process for debits, credits and RGA’s
• Contact reps/vendors to acquire pricing, stock availability and product information
• Source alternative items when necessary
• Provide thorough and timely responses to all communications
• Log and help maintain new project logs

Qualifications

Minimum Qualifications

• Minimum high school diploma or equivalent
• Familiarity with plumbing/finish products or quoting processes is preferred
• Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment
• Excellent communication skills, both verbal and written
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Detail-oriented with a proactive, team-oriented mindset
• Ability to read and interpret basic plans/specifications is a plus

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. PACE Supply will consider qualified applicants with a criminal history pursuant to employment regulations.

Work Environment

Pre-Employment Requirements

• Background Check: A comprehensive background check will be conducted to ensure candidates meet the necessary criteria for employment.
• Physical Examination: Candidates will undergo a physical examination to assess their fitness for the position's requirements.
• Drug Test: A drug test will be administered to ensure a drug-free workplace.

Physical Requirements

The employee is frequently required to stand, walk, reach with hands and arms, and talk or hear.

Prolonged periods of standing or sitting at a desk and working on a computer.

Specific vision abilities required for this job include distance vision, peripheral vision, and depth perception.

Environmental Conditions

The employee is frequently exposed to moving mechanical parts and outside weather conditions.

Occasionally, the employee may be exposed to high, precarious places and vibration.

The noise level in the work environment is usually moderate.

Benefit Snapshot

• PACE Supply is proud to be an employee-owned corporation. We offer competitive wages, career pathways of growth, and excellent benefits packages that includes medical, dental, and vision care that is available to you within the first 30 days! We also provide our employees with life insurance, sick days, holidays, vacation, two retirement programs of 401(k) and ESOP, and much more.

Relocation Benefits

NO

Remote Availability

NO