Project Manager Assistant - Environmental Laboratory

LE002 Onterris Payroll, LLC; Orange (CA); On-site; USD 52,000 - 71,000; Full time

Job summary

Onterris is seeking a Full-Time Project Manager Assistant in our Orange, CA Laboratory to support multiple projects with multidisciplinary staff, regulatory agencies and clients. You will help manage accounts, schedules and sample workflows while ensuring data integrity and compliance.

The role involves setting up client accounts, coordinating with labs, preparing reports and invoices, and maintaining detailed project documentation.

Qualifications

• Educational background in analytical science or related field.
• Experience in analytical/environmental laboratory settings preferred.
• Proficient with Microsoft Office (Excel, Word, PowerPoint).
• Strong communication and organizational skills.

Responsibilities

• Assist with client accounts setup, project implementation, login, storage, and verification of client samples.
• Verifies chains of custody and notifies client of discrepancies.
• Reviews client protocols and verifies project accounts are set up accordingly.
• Coordinates with clients and labs for bottle orders, delivery schedules, data reports, and invoices.
• Creates field sampling and bottle order kits; confirms sampling schedules with clients.
• Coordinates with subcontract labs for sample delivery and generates subcontract COCs.
• Creates and sends reports to clients; reviews data for trends or anomalies.
• Works with project managers, group leaders, and clients.
• General administrative project support and maintenance of project data files.
• Manages small and simple project accounts; monitors plans and schedules.
• Assists with project tracking and interlaboratory communication.
• Generates and submits state reporting forms.
• Assists Sample Receiving with deliveries.
• Works within the LIMS and edits EDDs.
• Participates in client calls and meetings.
• Other duties as assigned.

Skills

MS Office Suite

Verbal and written communication

Self-starter

Multi-tasking

Overtime readiness

Education

BS/BA in analytical science or related field

Tools

LIMS

Job description

About Us

At Onterris, we build careers grounded in purpose, responsibility and real-world impact. “For Planet and Progress” is our north star that guides everything we do. We believe environmental responsibility and human progress are interconnected, interwoven and international. Our scientists, engineers, field teams, consultants and professionals collaborate across disciplines and geographies, guiding industries and governments, ensuring that communities and environments thrive. When you join us, you’re not just forging a career, you’re joining a movement. A movement for better thinking, smarter solutions and lasting impact. Together, we will advance our way of life and protect the integrity of our environment every step of the way.

A Day in the Life

As a Full-Time Project Manager Assistant in our Orange, CA Laboratory, you’ll be responsible for assisting multiple projects where you will have increasing interaction with our multi-disciplinary staff, regulatory agencies and clients. You will be part of a strong team of committed professionals.

The compensation range for this role is $25 to $34, commensurate with experience, skills, and geographic location.

Schedule: Wednesday - Sunday

Responsibilities

• Assists with client accounts set up, project implementation, login, storage, and verification of client samples;
• verifies chains of custody and notifies client of discrepancies
• Reviews client protocols and verifies the project account is set up accordingly
• Coordinates with clients and labs for bottle orders, sample delivery schedules, status of data and reports, exceedance notifications to clients, login updates and other project management related tasks
• Creates and puts together field sampling and sample bottle order kits, reviews work order tickets and sends client sample receipt confirmation as well as confirms sampling schedule with clients
• Coordinates with subcontract labs for sample delivery and project status and generates subcontract COCs
• Creates and sends reports to clients including review of data for trends or anomalies, if applicable as well as sends invoices to clients
• Works directly with project managers, group leaders, and clients
• General administrative project support such as keeping detailed project notes and records or organization and maintenance of project data files (quote, chain of custody, study plan/protocol, lab instructions, etc.)
• Manages small and simple project accounts
• Maintains and monitors project plans and schedule (sample pulls, delivery, and available sample inventory)
• Assists with project tracking and interlaboratory communication
• Generates and submits state reporting forms
• Assists Sample Receiving team with deliveries and drop offs as needed
• Ability to work within the LIMS and create/edit EDDs
• Participate in client calls and meetings
• Other duties as assigned

Your Expertise and Skills

• BS/BA in an analytical science or equivalent experience in analytical/environmental laboratory
• Proficient in Microsoft Suite: Excel, Word, PowerPoint, etc.
• Highly motivated and self-starter
• Excellent verbal and written communication at all levels of the organization
• Flexible schedule including overtime as needed
• Able to multi-task under strict deadlines
• PMA experience is preferred but not required

Preferred Skills

• Knowledge of analytical methods, data evaluations, and customer services
• Able to work collaboratively to analyze problems, then take charge and implement solutions
• Able to work independently and manage multiple responsibilities (i.e., self-starter, self-motivated)
• Ability to interface with cross-functional teams and all levels of personnel/management
• Strong problem solving and analytical skills
• Solid organization and time/project management skills
• English language competency

Work Environment and Physical Requirements

We may provide reasonable accommodations to qualified individuals with disabilities, consistent with applicable law, to support performance of the essential functions. Availability to work Wednesday - Sunday, and holidays as needed. Sitting, standing, and walking. Work onsite in an office and/or laboratory environment. Lifting and carrying supplies, materials, files, or equipment up to 25 lbs.

Equal Opportunity Employer

We are an equal opportunity employer and encourage applications from people of all backgrounds. We acknowledge that these experiences and perspectives help to enrich our teams and contribute to our ongoing success. We are committed to providing access and reasonable accommodation in our employment for all applicants. For US residents, click here to learn more.

Employee Testimonials

“Working with inspiring coworkers and clients across the globe over the past five years has been incredibly rewarding. Their passion motivates me to improve our client experience and work that I deliver.” - Erin Peck, Emissions Services

“There are not many places where a toxicologist can be boots-on-the-ground at an environmental emergency one day and deep in a human health risk assessment or litigation the next, but this company is one of them, and honestly, that breadth is what makes me love the work. We are a team of scientists with a broad range of talents and experiences who genuinely take the mission to heart, because protecting people and communities from chemical hazards is not abstract here; it is exactly why we show up every day. The culture reflects that shared commitment in the best way: collaborative, rigorous, and truly motivated by the impact we make together.” - Andre Richardson, Consulting

“I knew my position here would be more than just a job. Every day is a new, exciting challenge to solve, and I get to go home knowing that the work I am doing is having a positive impact on the world.” - J Esteves, R&D