Project Manager Assistant

Milwaukee Succeeds; Waukesha (WI); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Employer Paid Medical Plan

Generous PTO

Profit sharing

Job summary

Milwaukee Succeeds is seeking a Project Accounting Assistant to support project management and ensure compliance with contract documents and budgets. This role involves tasks such as job set-ups and financial management, requiring strong organizational skills and proficiency in Microsoft Office.

Ideal candidates will hold a high school diploma with at least a year of experience. The position is based in Waukesha, WI, offering competitive compensation and various benefits including a medical plan and paid parental leave.

Qualifications

• 1+ years of work experience.
• Must be highly organized and able to prioritize tasks effectively.
• Experience with Microsoft Office.

Responsibilities

• Assist Project Managers with project management tasks.
• Perform job set-ups, invoicing, and finalizing jobs.
• Calculate and analyze job cost and profitability.

Skills

Organizational skills

Data entry

Microsoft Office

Education

High school diploma or GED equivalent

Job description

Walbec produces high-quality construction materials and delivers unparalleled professional design, engineering and construction services at its six companies, including Payne and Dolan, Northeast Asphalt, Zenith Tech, Parisi, Premier Concrete, and Construction Resources Management. Whether building bridges, stabilizing shorelines, rehabilitating structures, or providing site engineering and construction solutions for solar, Walbec is your bridge to expertise in construction and engineering.

With safety and ethics at the core of everything we do, our experienced professionals are hard at work on commercial and industrial sites throughout the Midwest.

The Position

Under the direction of the Associate Controller, the Project Accounting Assistant is responsible for using a proactive approach to provide support to the Project Managers, Project Engineers and Area Management, ensuring projects are completed according to contract documents, plans, and within budget. Areas of involvement include but are not limited to, assisting & supporting all aspects of project management, bid vs. actual financial management, customer relations & basic office management.

Role and Responsibilities

• Analyze and interpret general business periodicals, professional journals, procedures, or governmental regulations.
• Review advertisements in various periodicals.
• Write reports and business correspondences.
• Perform job set-ups, invoicing and finalizing jobs.
• Calculate figures and amounts to analyze job cost and profitability.
• Solve practical problems and deal with a variety of variables in situations where only limited standardization exists.
• Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Assist in the preparation of bids.
• Communicate with external clients on follow up items and collections.
• Assist with subcontractor management.
• General administrative duties.
• Performs other related duties as required and assigned.

Qualifications

• High school diploma or GED equivalent.
• 1+ years of work experience.
• Microsoft Office experience with the ability to do data entry and navigate systems.
• Must be highly organized and able to prioritize tasks effectively.
• Able to multitask and work with a sense of urgency to meet deadlines.
• Location: Waukesha, WI office working onsite.

Preferred

• Accounting knowledge and understanding.
• Office administration experience.

The Benefits

• Competitive compensation aligned with industry standards.
• Employer Paid Medical Plan with HRA contribution (eligibility requirements).
• Dental, Vision, and Life Insurance.
• Flex Spending Account (FSA).
• Employee Assistance Program (EAP).
• Company-paid short and long-term disability coverage.
• Paid parental leave.
• Generous PTO and paid holidays.
• Profit sharing.
• Robust Walbec training and professional development program.
• Ongoing career growth opportunities.

We are an Equal Employment Opportunity (EEO) and affirmative action employer, and it is our practice to provide equal employment opportunities to all qualified applicants. In addition, it is the policy of the company to comply with applicable federal, state, and local laws governing nondiscrimination in employment in each locality in which the company has employees. Women and minorities are encouraged to apply!