Project Manager Assistant

Construction Resources Management; Waukesha (WI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive compensation aligned with业

Medical plan with HRA contribution

Dental, Vision, Life Insurance

Flex Spending Account (FSA)

Employee Assistance Program (EAP)

Disability coverage

Parental leave

Paid time off & holidays

Profit sharing

Training & development

Career growth opportunities

Job summary

Walbec Group is seeking a Project Accounting Assistant to support project managers and area management, ensuring projects stay within contract documents, plans, and budgets.

Responsibilities include analyzing cost data, job setup, invoicing, bid support, and communicating with external clients while maintaining organized records from our Waukesha, WI office.

This role emphasizes accuracy, proactive problem solving, and collaboration with accounting teams.

Qualifications

• High school diploma or GED required.
• 1+ years of work experience.
• Microsoft Office experience with data entry and navigating systems.
• Must be highly organized and able to prioritize tasks.

Responsibilities

• Analyze and interpret general business information and regulations.
• Perform job set-ups, invoicing and finalizing jobs.
• Calculate figures to analyze job cost and profitability.
• Communicate with external clients on follow-up items and collections.
• Assist with subcontractor management and general admin duties.

Skills

Microsoft Office

Data entry

Organizational skills

Multitasking

Education

High school diploma or GED

Job description

Job Description

About Walbec Group

Walbec produces high-quality construction materials and delivers unparalleled professionaldesign,engineeringand construction services atits six companies, including Payne and Dolan, Northeast Asphalt, Zenith Tech, Parisi, Premier Concrete, and Construction Resources Management.Whether building bridges, stabilizing shorelines, rehabilitating structures, or providing site engineering and construction solutions for solar,Walbec is yourbridge toexpertisein construction and engineering.

With safety and ethics at the core of everything we do, our experienced professionals are hard at work on commercial and industrial sites throughout the Midwest.

The Position

Under the direction of the Associate Controller, the Project Accounting Assistant is responsible for using a proactive approach to provide support to the Project Managers, Project Engineers and Area Management, ensuring projects are completed according to contract documents, plans, and within budget. Areas of involvement include but are not limited to, assisting & supporting all aspects of project management, bid vs. actual financial management, customer relations & basic office management.

Role and Responsibilities

• Analyze and interpret general business periodicals, professional journals, procedures, or governmental regulations.
• Review advertisements in various periodicals.
• Write reports and business correspondences.
• Perform job set-ups, invoicing and finalizing jobs.
• Calculate figures and amounts to analyze job cost and profitability.
• Solve practical problems and deal with a variety of variables in situations where only limited standardization exists.
• Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Assist in the preparation of bids.
• Communicate with external clients on follow up items and collections.
• Assist with subcontractor management.
• General administrative duties.
• Performs other related duties as required and assigned.

Qualifications

• High school diploma or GED equivalent.
• 1 + years of work experience.
• Microsoft Office experience with the ability to do data entry and navigate systems.
• Must be highly organization and able to prioritize tasks effectively.
• Able to multitask and work with a sense of urgency to meet deadlines.
• Location: Waukesha, WI office working onsite

Preferred

• Accounting knowledge and understanding.
• Office administration experience.

The Benefits

• Competitive compensation aligned with industry standards
• Employer PaidMedicalPlan with HRA contribution (eligibility requirements)
• Dental, Vision, and LifeInsurance
• Flex Spending Account (FSA)
• Employee Assistance Program (EAP)
• Company-paid short and long-term disability coverage
• Paid parental leave
• Generous PTO and paid holidays
• Profit sharing
• Robust Walbec training and professional development program
• Ongoing career growth opportunities

We are an Equal Employment Opportunity (EEO) and Affir