Project Manager Assistant

Ies Communications, Llc; Tampa (FL); On-site; USD 62,000 - 76,000; Full time

Job summary

IES is seeking a Project Manager Assistant to support the Project Manager by organizing and coordinating ongoing projects. The assistant will monitor project plans, schedules, work hours, budgets, expenditures and ensure deadlines are met.

Responsibilities include coordinating with team members, preparing weekly updates, tracking cost and resource graphs, reviewing drawings, and assisting in project closeout. Proficiency with Excel, MS Project, Bluebeam and Primavera P6 is preferred.

Qualifications

• High School diploma or GED required; Bachelor’s degree preferred.
• Experience with construction/low-voltage environments is beneficial.
• Proficient in Microsoft Office; familiarity with Excel, Word, and PowerPoint.

Responsibilities

• Cooperate and communicate effectively with the Project Manager and team members.
• Prepare, schedule, coordinate and monitor weekly updates.
• Manage workload distribution and monitor customer delivery and job installation progress.
• Review test results with Testing Administrator daily.
• Review drawings and measure rooms to ensure true-to-spec for as-builds.

Skills

Excel

MS Project

Primavera P6

Bluebeam

Budgeting

Scheduling

Education

High School diploma or GED

Bachelor's Degree preferred

Tools

MS Office

Job description

Job Summary:

The Project Manager Assistant will work hand in hand with the Project Manager to offer support and organization to ongoing projects. The project coordinator will be monitoring project plans, schedules, work hours, budgets, expenditures and ensuring that project deadlines are met in a timely manner.

Job Duties and Responsibilities:

• Cooperate and communicate effectively with the Project Manager and other team members.
• Prepare, schedule, coordinate and monitor weekly updates.
• Manage the workload distribution and monitor the customer delivery and job installation progress.
• Review and upload test results with Testing Administrator (daily).
• Review drawings and physically measure rooms to ensure they are true to specs for generating complete as-builds.
• project engineering tasks tied to schedule maintenance - CO management, subcontractor coordination and schedule updates.
• Coordinate with Project Management and Leads/Superintendents to create and maintain calendar for project implementation to completion.
• Able to preserve confidential information; self-sufficient problem solver; work with little or no supervision and handle multiple projects simultaneously.
• Assist the program accounting department, on multiple project sites, by spot checking Labor, Material, Other-expenses and Subcontractor costs that roll up into monthly Program reports.
• Must Analyze cost and resource graphs to verify schedule progress and/ or identify issues.
• Interact and track program level billing, reporting and metrics (SPI's, KPI's, CPM).
• Able to create, correct and revise complex Excel spreadsheets, tables, charts and graphs.
• Perform reporting audits for accuracy and overall delivery (safety reports, QA, labor forecasts).
• Maintain program level dashboards, input, data acquisition, collection.
• Provide to the Project Manager all needed elements to issue Weekly/Monthly Reports.
• Periodic change of duties upon request.
• Assist and participate in project closeout.

Min USD $45.00/Hr. Max USD $55.00/Hr.

Physical and Mental Requirements:

Must be self-motivated, positive in approach, professional and lead others to create, develop and implement project process improvement(s). Must promote the Company culture and mission to all employees, vendors, clients and business partners. Must have proven problem-solving skills, critical thinking skills and the ability to effectively read, write and give oral presentation(s). Must be able to diagnose and fix problems with existing equipment and new installs. Must be enthusiastic, passionate, patient and a critical thinker. Must be able to communicate with the customer and have excellent customer service skills. Must have proven high skill level to interpret blueprints and other project documents, including but not limited to, specifications, reporting and quality requirements. Regular attendance is mandatory. Education, Certification, License, and Skill Requirements: Must have at least a High School diploma or GED equivalency; Bachelor's Degree preferred. Will have some experience with construction/low-voltage. Must be able to work well with other people. Prefer experience working with Bluebeam software. Prefer experience working with Primavera P6 software. Must be proficient with Microsoft Office (Word, Excel and MS Project). Must meet company minimum driving standards. Must be able to manage multiple tasks/projects simultaneously.

Company Overview

License Required No Overview IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES's 2019 fiscal year ending September 30, 2019 IES produced over $1.1 billion in revenue and employed over 5000 employees at over 79 domestic locations across the United States.

EEO Statement

PLEASE NO AGENCY CALLS.

NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid.

EEO & Aff…

The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic.

This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated.

IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans.

IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government.

View Your Equal Employment Opportunity rights under the law.

"EEO is the Law" poster | "EEO is the Law" poster supplement.

View IES' policy on Pay Transparency.

Pay Transparency.

NonDiscrimination Poster.

Disability Accommodation.

IES is an Equal Opportunity/Affirmative Action Employer.

IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990.

Applicants who need accommodation in the job application process should contact the IES corporate office at [phone] or any IES office to request assistance.

IES Participates in E-Verify.

E-Verify Information English/Spanish.

Right to Work English Spanish.

Workplace Type Onsite.