Project Manager Assistant

Technibus, Inc.; Tampa (FL); On-site; USD 62,000 - 76,000; Full time

Job summary

Technibus, Inc. is seeking a Project Manager Assistant in Tampa, FL to assist the Project Manager with planning, scheduling, budgets, and reporting.

You will monitor plans, track hours, costs and ensure deadlines are met, while supporting multiple projects simultaneously. Responsibilities include coordinating with team, maintaining calendars, producing weekly updates, analyzing data in Excel, and preparing monthly program reports.

Qualifications

• High School diploma or GED required; Bachelor’s degree preferred.
• Some experience with construction/low-voltage is desirable.
• Proficient with Bluebeam and Primavera P6 software; MS Office/MS Project skills.
• Able to manage multiple tasks/projects and work with minimal supervision.

Responsibilities

• Cooperate and communicate effectively with the Project Manager and team.
• Prepare, schedule, coordinate and monitor weekly updates.
• Monitor workload distribution, customer delivery and progress.
• Review and upload test results with Testing Administrator daily.
• Review drawings, measure rooms and generate as-builts.
• Track schedule maintenance, CO management, subcontractor coordination.
• Maintain project calendars from initiation to completion.
• Preserve confidential information and handle multiple projects independently.
• Assist accounting with spot checks on labor, materials, expenses, subcontractor costs.
• Analyze cost/resource graphs to verify schedule progress and issues.
• Track program billing, reporting and metrics (SPI, KPI, CPM).
• Create, edit and revise complex Excel spreadsheets, charts and graphs.
• Perform reporting audits for delivery, safety, QA and labor forecasts.
• Maintain program-level dashboards and data collection.
• Provide needed elements to issue Weekly/Monthly reports; participate in closeout.

Skills

Self-motivated

Strong communication

Multi-tasking

Education

High School diploma / GED

Bachelor’s degree preferred

Tools

Bluebeam

Primavera P6

Microsoft Office / MS Project

Excel

Job description

Job Summary

The Project Manager Assistant will work hand in hand with the Project Manager to offer support and organization to ongoing projects. The project coordinator will be monitoring project plans, schedules, work hours, budgets, expenditures and ensuring that project deadlines are met in a timely manner.

Job Duties and Responsibilities

• Cooperate and communicate effectively with the Project Manager and other team members.
• Prepare, schedule, coordinate and monitor weekly updates.
• Manage the workload distribution and monitor the customer delivery and job installation progress.
• Review and upload test results with Testing Administrator (daily).
• Review drawings and physically measure rooms to ensure they are true to specs for generating complete as-builds.
• project engineering tasks tied to schedule maintenance – CO management, subcontractor coordination and schedule updates.
• Coordinate with Project Management and Leads/Superintendents to create and maintain calendar for project implementation to completion.
• Able to preserve confidential information; self-sufficient problem solver; work with little or no supervision and handle multiple projects simultaneously.
• Assist the program accounting department, on multiple project sites, by spot checking Labor, Material, Other-expenses and Subcontractor costs that roll up into monthly Program reports
• Must Analyze cost and resource graphs to verify schedule progress and/ or identify issues.
• Interact and track program level billing, reporting and metrics (SPI’s, KPI’s, CPM)
• Able to create, correct and revise complex Excel spreadsheets, tables, charts and graphs.
• Perform reporting audits for accuracy and overall delivery (safety reports, QA, labor forecasts)
• Maintain program level dashboards, input, data acquisition, collection
• Provide to the ProjectManager all needed elements to issue Weekly/Monthly Reports
• Periodic change of duties upon request.
• Assist and participate in project closeout.

Salary

Min USD $45.00/Hr.

Max USD $55.00/Hr.

Qualifications

Physical and Mental Requirements

• Must be self-motivated, positive in approach, professional and lead others to create, develop and implement project process improvement(s).
• Must promote the Company culture and mission to all employees, vendors, clients and business partners.
• Must have proven problem-solving skills, critical thinking skills and the ability to effectively read, write and give oral presentation(s).
• Must be able to diagnose and fix problems with existing equipment and new installs.
• Must be enthusiastic, passionate, patient and a critical thinker.
• Must be able to communicate with the customer and have excellent customer service skills.
• Must have proven high skill level to interpret blueprints and other project documents, including but not limited to, specifications, reporting and quality requirements.
• Regular attendance is mandatory.

Education, Certification, License, and Skill Requirements

• Must have at least a High School diploma or GED equivalency; Bachelor’s Degree preferred.
• Will have someexperience with construction/low-voltage.
• Must be able to work well with other people.
• Prefer experience working with Bluebeam software.
• Prefer experience working with Primavera P6 software.
• Must be proficient with Microsoft Office (Word, Excel and MS Project).
• Must meet company minimum driving standards.

Must be able to manage multiple tasks/projects simultaneously.

License Required

No

Overview

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2019 fiscal year ending September 30, 2019 IES produced over $1.1 billion in revenue and employed over 5000 employees at over 79 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females. Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply.

EEO Statement

EEO & Affinit

The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government.

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View IES' policy on Pay Transparency Pay Transparency NonDiscrimination Poster

Disability Accommodation

IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at [phone] or any IES office to request assistance.

IES Participates in E-Verify

E-Verify Information

English/Spanish

Right to Work

English

Spanish

Workplace Type

Onsite