Project Manager Assistant

Construction Resources Management, Inc.; Kenosha (WI); On-site; USD 42,000 - 58,000; Full time

Job summary

Walbec Group seeks a Construction Administrative Assistant to support Project Managers and Area Management, ensuring projects align with contract documents and budgets. The role involves bid preparation, invoicing, and cost analysis, with coordination of subcontractors and external communications.

Ideal candidates will have a high school diploma, 3+ years of experience, strong Microsoft Office skills, and the ability to multitask and meet deadlines in a fast-paced construction environment in

Qualifications

• High school diploma or GED required.
• 3+ years of work experience.
• Microsoft Office experience with data entry and navigating systems.
• Highly organized and able to prioritize tasks effectively.
• Able to multitask and meet deadlines.
• Preferred: accounting knowledge and office administration experience.

Responsibilities

• Provide proactive support to Project Managers, Project Engineers and Area Management to ensure projects meet contract documents, plans and budget.
• Assist with bid preparation, invoicing and finalizing jobs.
• Analyze and interpret job cost and profitability; support cost control efforts.
• Communicate with external clients on follow-ups and collections; manage subcontractor coordination.
• Perform general administrative duties as required.

Skills

Microsoft Office

Data entry

Organization

Multitasking

Communication

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Job Description: About Walbec Group

Walbec produces high-quality construction materials and delivers unparalleled professional design, engineering and construction services at its six companies, including Payne + Dolan, Northeast Asphalt, Zenith Tech, Parisi, Premier Concrete, and Construction Resources Management. Whether building bridges, stabilizing shorelines, rehabilitating structures, or providing site engineering and construction solutions for solar, Walbec is your bridge to expertise in construction and engineering. With safety and ethics at the core of everything we do, our experienced professionals are hard at work on commercial and industrial sites throughout the Midwest.

The Position

Under the direction of the Associate Controller, the Construction Administrative Assistant is responsible for using a proactive approach to provide support to the Project Managers, Project Engineers and Area Management, ensuring projects are completed according to contract documents, plans, and within budget for Payne & Dolan. Areas of involvement include but are not limited to, assisting & supporting all aspects of project management, bid vs. actual financial management, customer relations & basic office management. Analyze and interpret general business periodicals, professional journals, procedures, or governmental regulations. Review advertisements in various periodicals. Write reports and business correspondences. Perform job set-ups, invoicing and finalizing jobs. Calculate figures and amounts to analyze job cost and profitability. Solve practical problems and deal with a variety of variables in situations where only limited standardization exists. Interpret a variety of instructions furnished in written, oral, diagram, or schedule form Assist in the preparation of bids. Communicate with external clients on follow up items and collections. Assist with subcontractor management. General administrative duties. Performs other related duties as required and assigned.

Requirements

• High school diploma or GED equivalent.
• 3 + years of work experience.
• Microsoft Office experience with the ability to do data entry and navigate systems.
• Must be highly organization and able to prioritize tasks effectively.
• Able to multitask and work with a sense of urgency to meet deadlines.

Preferred: Accounting knowledge and understanding. Office administration experience.

Location

Kenosha, WI office working onsite

The Benefits

• Competitive compensation aligned with industry standards
• Employer Paid Medical Plan with HRA contribution (eligibility requirements)
• Dental, Vision, and Life Insurance
• Flex Spending Account (FSA)
• Employee Assistance Program (EAP)
• Company-paid short and long-term disability coverage
• Paid parental leave
• Generous PTO and paid holidays
• Profit sharing
• Robust Walbec training and professional development program
• Ongoing career growth opportunities

Equal Employment Opportunity

We are an Equal Employment Opportunity (EEO) and Affimative Action employer, and it is our practice to provide equal employment opportunities to all qualified applicants. In addition, it is the policy of the Company to comply with applicable federal, state and local laws governing nondiscrimination in employment in each locality in which the Company has employees. Women and minorities are encouraged to apply! Walbec Careers Craft + Trade Jobs Internships Walbec is a family of seven construction and engineering companies—including Payne + Dolan, Northeast Asphalt, Zenith Tech, Parisi, FA Industrial, Premier Concrete, and Construction Resources Management—delivering materials, design, engineering, and construction services throughout the Midwest. Together, we build and improve the infrastructure that supports the places where people live, work, and travel. Multi-year Milwaukee Business Journal Best Place to Work honoree Best Place to Work by Employ Humanity. Multi-year Best Internship Program by Employ Humanity. Proud partners of the Green Bay Packers and Milwaukee Brewers Walbec is an Equal Opportunity (EEO) and Affimative Action Employer. It is our practice to provide equal employment opportunities to all qualified applicants. In addition, it is the policy of the Company to comply with applicable federal, state, and local laws governing nondiscrimination in employment in each locality in which the Company has employees. Women and minorities are encouraged to apply! Each company brings its own expertise, culture, and career paths, but all are united by a commitment to hard work, continuous improvement, and delivering exceptional results. Together, our team members share knowledge, solve complex challenges, and create opportunities that help people, projects, and communities thrive.