Project Manager Assistant

Stantec Consulting International Ltd.; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Stantec's Buildings team in Houston is seeking a Project Manager Assistant to provide timely, accurate administrative support to Buildings leadership and project management staff. You will help coordinate schedules, prepare reports, and manage documentation to support project delivery.

The role requires an associates degree or higher and at least three years in a professional consulting setting. Proficiency with Microsoft Office and SharePoint, plus strong communication and data skills, will

Qualifications

• Associates degree or higher in a related field; 3+ years in a professional consulting office.
• Experience preferred in the architecture/engineering/planning industries.
• Not a comprehensive listing; duties may be changed at any time.

Responsibilities

• Provides dedicated administrative support to studio leaders and project managers.
• Develops and edits specification documents.
• Enters data and produces, analyzes, and distributes reports.
• Assists PMs with WIP documentation.
• Prepares and tracks project schedules and deliverables.
• Schedules meetings, travel, and events.
• Assists with proposal writing and pipeline documentation.
• Supports onboarding of new staff.

Skills

Administrative support

Microsoft Office

Outlook

Excel

Word

SharePoint

Data analysis

Communication skills

Education

Associates degree or higher

Tools

Microsoft Office

SharePoint

Job description

Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.

Together, we are enhancing the quality of life globally through design.

Join us and design your place with Stantec.

Your Opportunity

As a Project Manager Assistant, you will provide timely, accurate, and professional administrative support to Buildings leadership and project management staff in keeping with Stantec's high standards.

Your Key Responsibilities

• Provides dedicated administrative support to multiple studio leaders and project managers.
• Develops and edits specification documents.
• Enters data and produces, analyzes, and distributes reports.
• Assists PM’s with WIP documentation.
• Utilizes a variety of software programs to produce and manage deliverables.
• Partners with studio members to enter and track project schedules and deliverables.
• Assists with expense reporting.
• Assists with proposal writing process.
• Documents Pipeline opportunity;
• Assists with report and drawing quality control processes.
• Schedules and facilitates meetings, travel, and events.
• Provides onboarding training to new studio staff members.
• Handles special projects in support of studio and BC objectives.
• Assists with state agency HHSC/TDLR registrations and plan reviews.
• Assists project setup forms with input from PM and submits.

Your Capabilities and Credentials

• Clear understanding of service offerings provided by the discipline(s) studio(s).
• Working knowledge of Microsoft Office with expertise in Outlook, Word, and Excel and strong working knowledge of SharePoint.
• Ability to deftly manipulate data within spreadsheets and database systems.
• Strong analytical and research skills; with ability to synthesize data and ideas to make recommendations, produce reports, and identify trends and anomalies.
• Strong knowledge of business communication standards for email, correspondence, and telephone etiquette.
• Strong detail orientation and ability to organize and prioritize a diverse array of assignments and duties.
• Understanding of basic project accounting principles.
• Ability to operate standard office equipment.
• Strong verbal and written communication skills.
• Excellent interpersonal skills.
• Ability to read, interpret, and act upon the requirements outlined in agreements and contracts.

Education and Experience

Associates degree or higher in a related field and 3+ years of experience in a professional consulting office environment or equivalent combination of education and experience. Professional experience in the architecture/engineering/planning industry is preferred.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location: United States | TX | Houston

Organization: BC-2346 Buildings-US Acquisition PSP Houston A&ID

Employee Status: Regular

Business Justification: New Position

Travel: No

Schedule: Full time

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.