Project Manager Assistant

Walbec Group; Green Bay (WI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Medical plan with HRA

Dental & Vision

FSA

EAP

Disability coverage

Parental leave

PTO & holidays

Profit sharing

Training & development

Career growth

Job summary

Walbec Group is seeking a Project Manager Assistant in Green Bay, WI to support project managers, cost analysis, and invoicing. The role emphasizes coordination across project teams, bid analysis, and subcontractor management within a dynamic construction environment.

Responsibilities include handling financial data, ensuring timely invoices, and collaborating with clients and internal stakeholders to drive project profitability and on-time delivery.

Qualifications

• High School Diploma or equivalent.
• Valid Driver’s License.
• Word & Excel proficiency.
• Two to four years of experience in construction/engineering.

Responsibilities

• Support Project Managers, Project Engineers and Area Management.
• Assist with bid vs actual financial management and cost tracking.
• Process invoices and postings for accounts receivable.
• Support subcontractor management and collections follow-up.
• Analyze job cost data and profitability to inform decisions.
• Prepare bids, job setups, invoicing and project closeout.
• Communicate with external clients and internal teams.
• Support training of project managers and assistants on best practices.

Skills

Word proficiency

Excel proficiency

Financial analysis

Education

High School Diploma

Accounting/Finance degree (preferred)

Tools

Microsoft Word

Microsoft Excel

Job description

Job Description

About Walbec Group

Walbec produces high-quality construction materials and delivers unparalleled professionaldesign,engineeringand construction services atits six companies, including Payne and Dolan, Northeast Asphalt, Zenith Tech, Parisi, Premier Concrete, and Construction Resources Management.Whether building bridges, stabilizing shorelines, rehabilitating structures, or providing site engineering and construction solutions for solar,Walbec is yourbridge toexpertisein construction and engineering.

With safety and ethics at the core of everything we do, our experienced professionals are hard at work on commercial and industrial sites throughout the Midwest.

The Position

Under the direction of the Controller, the Project Manager Assistant is responsible for providing all required support to the Project Managers, Project Engineers and Area Management to ensure projects are completed according to contract documents, plans, and within budget using a proactive approach. Areas of involvement includes, but is not limited to, assisting & supporting all aspects of project management, bid vs actual financial management, customer relations & basic office management.

Responsibilities

• Participate in the financial management of the business as a “right hand” to the Controller, with a continual focus on financial performance and implications.
• WisDOT specialist that thoroughly understands critical administrative processes. Has the knowledge to be utilized as a resource and point of contact.
• Analytical analysis of the weekly and monthly job cost data.
• Strict adherence and prioritization to a deadline sensitive calendar, which will continually press the business for process improvements and the elimination of waste and non-value-added tasks.
• Confident, articulate, and professional communication abilities.
• Verifiable leadership experience and capabilities.
• Analyze and accurately perform job costing adjustments that impact a project’s financial picture.
• Processing, verifying, and posting invoice batches for accounts receivables.
• Generates payments to subcontractors by accurately reviewing accounts receivable entries against payment disbursements, including posting to ledger accounts.
• Maintains financial security by following internal accounting controls.
• A leader that will bridge the gap between the business and operational sides of the business, trainer of the project managers and assistants in the area on the best-known practices on business aspects and continually improving the practices of the area on business aspects.
• Analyze and interpret general business periodicals, professional journals, procedures, or governmental regulations.
• Write or prepare business correspondence.
• Calculate figures and amounts to analyze job cost and profitability.
• Assist in the preparation of bids, job setups, invoicing and finalizing jobs.
• Communicate with external clients on follow up items and collections.
• Assist with subcontractor management.
• Additional duties may be assigned to support business needs.

Qualifications

• High School Diploma or Equivalent.
• Valid Driver’s License that meets qualifications.
• Word & Excel proficiency.
• Two to four years of experience within a construction/engineering organization.

Preferred Skills

• Degree in Accounting, Business or Finance.
• Four to eight years of experience within a construction/engineering organization.
• Ability to communicate to others to convey information effectively.
• Ability to manage own time, prioritize responsibilities, and multi-task.
• Ability to perform in a fast-paced work environment and continue to develop and grow.
• Proven work experience in a Project Manager Assistant or similar role.

The Benefits:

• Competitive compensation aligned with industry standards
• Employer PaidMedicalPlan with HRA contribution (eligibility requirements)
• Dental, Vision, andLifeInsurance
• Flex Spending Account (FSA)
• Employee Assistance Program (EAP)
• Company-paidshort and long-term disability coverage
• Paid parental leave
• Generous PTO and paid holidays
• Profit sharing
• Robust Walbec training and professional development program
• Ongoing career growth opportunities

We are an Equal Employment Opportunity (EEO) and Aff… Women and minorities are encouraged to apply!