Project Manager Assistant

Midwest Applied Solutions; Chicago (IL); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

On-boarding program with one-on-one支持

Ongoing access to leadership

Professional development opportunities

Job summary

Midwest Applied Solutions seeks an organized Administrative Coordinator to support HVAC rental operations. You will handle calls, gather order details, and coordinate with service teams to ensure startup reports and tickets are properly documented.

Ideal candidates have 1+ years in mechanical HVAC service or equipment sales, with a Bachelor’s degree preferred and strong interpersonal and communication skills for a fast-paced environment. Growth opportunities and leadership access are provided.

Qualifications

• Strong interpersonal and customer service skills.
• Clear written and verbal communication.
• Ability to switch between tasks based on priority.
• Team-oriented with reliable follow-through.

Responsibilities

• Answer phone calls and take messages professionally.
• Gather information for orders and bid requests.
• Coordinate with service for startup reports and work tickets.
• Review bid documents to determine MAS bidding viability and route to Sales Engineers.
• Assist with ordering office supplies and equipment.
• Coordinate/copy/email installation manuals and related docs.
• File and organize projects, bid documents and equipment orders.
• Learn parts business and processes for equipment orders.
• Communicate with vendors to fulfill customer orders.
• Create quotes for equipment orders where applicable.
• Follow up on aged accounts receivable.
• Pack and ship correspondence/products to customers and vendors.

Skills

Customer service

Communication

Teamwork

Problem-solving

Scheduling

Education

Bachelor's degree preferred

Job description

At Midwest Applied Solutions, we move fast—delivering commercial HVAC rental solutions when and where they’re needed most. From one-ton spot coolers to large-scale chillers and cooling towers, our team responds with speed and precision, whether it’s a planned project or a 24/7 emergency.

If you’re wired for problem-solving and thrive in a fast-paced environment, you’ll fit right in. Our people set us apart—and with locations across the U.S., there’s room to grow, take on big challenges, and make an immediate impact.

• Answer telephone calls and takes messages in a polite and knowledgeable manner
• Learn to take proper information from callers for order requests and bid requests
• Coordinate with service to obtain start up reports and work ticket documentation as required for customers
• Review bid documents and have an understanding if MAS can bid the job. Distribute to appropriate Sales Engineers.
• Assist with ordering office supplies and equipment
• Coordinate/copy/email Installation manuals, etc.
• File & organize projects, bid documents, and any other business-related files where applicable to equipment orders
• Learn parts business and processes to be used for equipment orders
• Communicating with vendors for customer orders
• Create quotes to customers where applicable for equipment orders
• Assist on follow ups on aged accounts receivables
• Pack and ship correspondence/products to customers and vendors

• A minimum of 1 years’ experience in Mechanical HVAC service or equipment sales preferred
• Bachelor’s degree preferred.
• Education and experience in the construction and engineering industry, with specific experience in dealing with construction drawings, specifications, construction schedule and processes is a plus.

• Effective interpersonal and customer service skills.
• Strong written, verbal, and presentational communication skills.
• Must have the ability to switch quickly between tasks based on priority and timeline.
• Works well within a team dynamic to ensure timely execution of tasks.

• On-boarding program with one-on-one support from our president and executive leadership team
• Ongoing access to leadership and employees
• Professional development opportunities through seminars, conferences, and web-based training

Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.

Salary ranges listed are dependent upon a candidate’s qualifications, experience, internal equity, and the budgeted amount for the specific role and location.

As set forth in Midwest Applied Solutions’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.