Project Manager - Applied Science & Innovation

Texas Biomedical Research Institute; San Antonio (TX); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Flexible work arrangements

On-site medical clinic

On-site fitness center

Volunteer Time Off

Job summary

Texas Biomedical Research Institute is seeking a Project Manager to support the Applied Science and Innovation division and the Program Management Office. You will maintain project documentation, prepare timelines, manage study intake, and coordinate cross-functional teams to ensure timely sponsor deliverables while adhering to regulatory standards.

The role requires 2+ years in a scientific or government research setting, proficiency in MS Project and Excel, and active pursuit of PM

Qualifications

• Bachelor’s degree in STEM preferred.
• Minimum of 2 years in scientific, technical, or government research environments.
• Strong communication, documentation, and organizational skills.
• Has or is actively pursuing formal PM certification (PMP, PgMP, or CAPM).
• Proficiency in MS Project and Excel; familiarity with PM lifecycle and deliverable workflows.
• Proven experience independently managing sponsor-facing scientific projects preferred.
• Familiarity with GLP, FDA, NIH, DoD regulated environments.

Responsibilities

• Maintain project documentation: assist with Gantt charts, trackers, RAID logs, action items, and deliverables.
• Prepare timelines using MS Project and standardized templates; surface delays and elevate as needed.
• Administer study intake, readiness checklists, and kickoff logistics.
• Liaise among study directors, technical teams, and support units to ensure communication and alignment.
• Support budget awareness and assist in coordination of financial reporting or resource planning activities.
• Lead cross-functional meetings: create agendas, drive discussion, capture outcomes, and track follow-ups.
• Independently develop and manage project timelines in MS Project; adjust based on real-time execution.
• Draft, review, and submit sponsor deliverables and reports in compliance with requirements and timelines.
• Provide feasibility inputs and generate detailed timelines during proposal development.
• Monitor and manage scope, schedule, and deliverables; identify risks and implement mitigation strategies.
• Coordinate with QC/QA and regulatory staff to ensure adherence to protocols and compliance standards.

Skills

Communication

Documentation

Organizational skills

Education

Bachelor’s degree in STEM (preferred)

PMP / PgMP / CAPM certification (in progress or held)

Tools

MS Project

Excel

Job description

Description

We are seeking a Project Manager in our Applied Science and Innovation division. This new role will support the scientific and research studies in the Program Management Office.

The Role:

• Maintain project documentation: assist with Gantt charts, trackers, RAID logs, action items, and deliverables.
• Prepare timelines using MS Project and standardized templates; surface delays and elevate as needed.
• Administer study intake, readiness checklists, and kickoff logistics.
• Liaise among study directors, technical teams, and support units to ensure communication and alignment.
• Support budget awareness and assist in coordination of financial reporting or resource planning activities.
• Lead cross-functional meetings: create agendas, drive discussion, capture outcomes, and track follow-ups.
• Independently develop and manage project timelines in MS Project; adjust based on real-time execution.
• Draft, review, and submit sponsor deliverables and reports in compliance with requirements and timelines.
• Provide feasibility inputs and generate detailed timelines during proposal development.
• Monitor and manage scope, schedule, and deliverables; identify risks and implement mitigation strategies.
• Coordinate with QC/QA and regulatory staff to ensure adherence to protocols and compliance standards.
• Review study protocols, SOWs, contracts, and final reports for accuracy and alignment with requirements.
• Oversee sponsor-facing financial deliverables: coordinate with finance teams, monitor deadlines, and ensure accuracy prior to submission.

Our Ideal Candidate:

• Bachelor’s degree (STEM preferred)
• Minimum of 2 years in a scientific, technical, or government research environment (e.g., project coordination, study execution, or research operations), ideally client-facing
• Strong communication, documentation, and organizational skills
• Has or is actively pursuing formal project management (PMP) certification
• Proficiency in MS Project and Excel; familiarity with PM lifecycle and deliverable workflows
• PgMP or CAPM with extensive experience preferred
• Proven experience independently managing sponsor-facing scientific projects preferred
• Skilled at managing scope, schedule, and budget across multiple concurrent studies
• Proven ability to synthesize technical study protocols into actionable project plans, trackers, and sponsor deliverables
• Familiarity with regulated research environments (GLP, BSL, FDA, NIH, DoD), and experience navigating compliance and documentation standards
• Strong strategic thinking, problem-solving, and situational judgment in complex, fast-paced environments

Who We Are:

Join our incredible mission to pave the way for a world free from the fear of infectious disease! Texas Biomedical Research Institute is pioneering and sharing scientific research to protect you, your families, and our global community from the threat of infectious diseases. Our scientific discoveries create breakthroughs in medical research to provide better overall global health. Texas Biomed is the only independent, nonprofit infectious disease research institute in the U.S. to combine:

• The highest-level biocontainment labs for infectious disease and biodefense research
• A federally designated National Primate Research Center
• More than 80 years of discoveries advancing diagnostics, vaccines and therapies
• An entrepreneurial culture and specialized expertise in regulated science required for FDA approval

What We Can Offer You:

• Enjoy an employee-centered culture grounded in open communication, empowerment, and trust. We believe in working hard and having fun, offering 100+ culture events each year to bring our team together and keep the energy strong!
• Comprehensive health, dental, vision, and life insurance coverage for you and your family—including pet insurance options.
• Competitive employer-funded retirement plan with 6% contributions starting on day one, increasing with years of service.
• Generous paid time off, including 14 paid holidays and a paid Winter Recess (from the last week of December through New Year’s).
• Paid time off for short-term illness and mental wellness, helping you take the time you need when life happens.
• Volunteer Time Off (VTO) to encourage giving back to the community.
• Paid parental leave to support you and your growing family.
• Flexible work arrangements that support a strong work-life balance.
• On-site medical clinic, wellness incentives, and prescription support programs designed to make care more accessible and affordable.
• On-site fitness center and wellness programs to help you stay active and healthy.
• Relaxed dress code so you can feel comfortable and be yourself at work.

We take pride in fostering a culture of respect, opportunity, and unity. Texas Biomedical Research Institute provides equal employment opportunities for all qualified employees and applicants without regard to race, color, sex, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.