Project Manager - Administrative and Operational Support

Blue-Sky-Innovative-Solutions; Arlington (VA); Hybrid; USD 95,000 - 135,000; Full time

Job summary

Blue Sky Innovative Solutions is seeking an experienced Project Manager - Administrative and Operational Support to support a high-visibility DHS/CISA transformation initiative. You will manage the day-to-day administrative and operational workstream, coordinating with senior stakeholders to ensure executive taskers and operational products move through the review and approval process on time.

The role requires 5+ years of relevant federal mission-support experience, strong judgment, and the

Qualifications

• 5+ years of progressively responsible experience in project/ program/ operations management or federal mission support.
• Experience managing multiple concurrent tasks with deadlines and dependencies.
• Experience coordinating with senior leaders, program managers, reviewers, or executive staff.
• Strong organizational skills and ability to maintain status across a high-volume work queue.
• Ability to work on-site in Arlington, VA and obtain required fitness determinations.

Responsibilities

• Manage day-to-day administrative and operational support workstream.
• Maintain visibility of executive taskers, inquiries, and correspondence packages.
• Assign work across the team based on priority and deadlines.
• Track suspense dates, milestones, and dependencies to protect timely delivery.
• Coordinate with program managers, administrative staff, and stakeholders to resolve issues.

Skills

Project management

Stakeholder coordination

Executive task management

Federal mission support

Written and verbal communication

Job description

Blue Sky Innovative Solutions LLC is seeking an experienced Project Manager - Administrative and Operational Support to support a high-visibility organizational transformation initiative for the Department of Homeland Security (Client) Cybersecurity and Infrastructure Security Agency (CISA). The program will help CISA strengthen how it operates in its role as the National Coordinator for the Security and Resilience of U.S. Critical Infrastructure, translate assessment findings into implementation, and provide the executive and operational support needed to embed improvements into day-to-day operations.

In this role, you will manage the day-to-day execution of CISA's administrative and operational support workstream. You will control the operational queue, assign and balance work, manage suspense dates and dependencies, coordinate with senior stakeholders and action officers, and ensure executive taskers, correspondence, briefings, and operational products move through the required review and approval process on time. This role requires disciplined execution, strong judgment, calm prioritization, and persistent follow-through in a high-visibility environment.

Location: Arlington, VA / Hybrid - must be available to work on-site at CISA facilities as required

Schedule: Full-time, generally Monday-Friday, 8:00 AM-5:00 PM ET

Clearance: No active security clearance required

Security Requirement: Must be able to obtain and maintain the required Client Fitness Determination and access authorization; a recent favorable Client Fitness Determination is preferred

Certification: None required unless otherwise noted below

Experience: 5+ years of relevant project, program, operations, executive task management, or Federal mission-support experience

WHAT YOU'LL DO

• Manage the day-to-day administrative and operational support workstream and coordinate closely with the Contract Project Manager.
• Maintain visibility and control over executive taskers, congressional inquiries, programmatic action items, correspondence packages, briefings, SOPs, and other operational products.
• Assign work across the operational support team based on priority, complexity, deadlines, workload, and required expertise.
• Manage suspense dates, milestones, dependencies, and follow-up with action officers to protect timely completion of high-quality products.
• Balance workload across the Senior Management Analyst, Technical Writer, Document Management Specialist, and Writers and identify capacity issues before deadlines are affected.
• Coordinate directly with program managers, component heads, administrative staff, writers, reviewers, and other stakeholders to resolve assignment, routing, writing, concurrence, or package issues.
• Ensure incoming and outgoing packages follow established workflow, review, concurrence, quality, records, and closeout requirements.
• Identify high-risk or complex taskers requiring senior analytical, writing, or leadership attention and assign appropriate resources.
• Maintain clear status information on operational workload, aging actions, bottlenecks, overdue items, risks, and required decisions.
• Support development and improvement of task-tracking workflows, desk guides, checklists, SOPs, and operational controls.
• Provide concise status updates and raise exceptions early when Government decisions, priority clarification, or leadership action is needed.
• Promote consistent quality, responsiveness, accountability, and professional communication across the operational support team.

WHAT YOU BRING

Required

• 5+ years of progressively responsible experience in project management, program management, operations management, executive task management, Federal mission support, or a closely related field.
• Demonstrated experience managing multiple concurrent tasks, owners, deadlines, dependencies, and review cycles in a deadline-driven environment.
• Experience assigning and balancing work across a team and following through to completion.
• Experience coordinating with senior leaders, program managers, action officers, reviewers, or executive support personnel.
• Strong organizational skills and ability to maintain accurate status across a high-volume work queue.
• Excellent judgment and ability to distinguish urgent, high-risk, or leadership-sensitive work from routine activity.
• Strong written and verbal communication skills.
• Professional persistence and confidence following up with stakeholders on deadlines and incomplete actions.
• Ability to remain calm, tactful, and organized when priorities change or multiple urgent requirements compete for attention.
• Strong attention to detail and commitment to quality and completion.
• Ability to work on-site in Arlington, Virginia, as required and successfully complete Client personnel security and fitness processing.

Preferred

• Experience supporting a Federal executive secretariat, front office, operations center, program office, or other high-volume mission-support environment.
• Experience managing executive correspondence, taskers, congressional inquiries, action items, or leadership packages.
• Experience with Client, CISA, national security, critical infrastructure, or another complex Federal mission environment.
• PMP or other project/program management credential.
• Experience improving workflow, suspense-management, or executive task-tracking processes.
• Recent favorable Client Fitness Determination.

About Blue Sky

Blue Sky Innovative Solutions (Blue Sky) assists its federal, state and local, and commercial clients with solving their toughest challenges in the areas of IT Infrastructure Support and Engineering; Application Development and Maintenance; Program and Project Management; and Management Consulting.

Blue Sky is an equal opportunity employer and recruits mission-oriented, proactive, skilled candidates from across the United States. As an SBA certified HUBZone small business, Blue Sky has a special interest in recruiting and hiring personnel who reside in HUBZones. To determine whether you reside in a HUBZone, visit http://map.sba.gov/hubzone/maps/. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.