Project Manager

Frederick Fox LLC; Winter Haven (FL); On-site; USD 85,000 - 120,000; Full time

Job summary

Frederick Fox LLC is seeking an experienced Project Manager to oversee commercial construction projects from planning through closeout. The role emphasizes coordinating with leadership, field teams, subcontractors, architects, and owners to deliver safe, on-time, and on-budget projects.

Office-based with regular site visits, the position requires strong organization, communication, and problem-solving skills.

Qualifications

• Mid-level experience in project management within the commercial construction industry.
• Experience managing small to mid-sized commercial construction projects from planning through closeout.
• Strong understanding of construction processes, project documentation, submittals, RFIs, change orders, and document control.
• Familiarity with construction project management software and digital document management systems.
• Ability to review construction drawings, specifications, contracts, and project schedules.
• Strong organizational and time management skills, with excellent attention to detail.
• Effective written and verbal communication skills, with the ability to coordinate multiple stakeholders.
• Strong problem-solving, critical-thinking, and decision-making abilities.
• Ability to manage competing priorities, meet deadlines, and proactively address project challenges.
• Willingness to conduct regular job site visits while maintaining a primarily office-based work schedule.
• A proactive, collaborative mindset and an interest in contributing to the growth and success of an expanding construction organization.

Responsibilities

• Project Planning and Setup: Establish new projects by preparing budgets, organizing project files, coordinating subcontract agreements, and ensuring all required documentation is in place.
• Budget and Cost Management: Monitor project budgets, track costs, review financial commitments, and identify potential cost overruns or budget discrepancies.
• Submittal Management: Prepare, submit, track, and coordinate project submittals to ensure materials, equipment, and construction details receive the necessary approvals.
• RFI Management: Prepare, issue, and track RFIs to resolve design conflicts, clarify specifications, and address construction-related questions in a timely manner.
• Project Documentation: Maintain accurate and organized project records, including construction drawings, specifications, contracts, change orders, meeting minutes, schedules, and closeout documents.
• Schedule Coordination: Work with superintendents, subcontractors, and other stakeholders to establish project milestones, monitor progress, and keep construction activities on schedule.
• Subcontractor and Vendor Coordination: Communicate with subcontractors, suppliers, and vendors to ensure timely delivery of materials, completion of assigned work, and compliance with project requirements.
• Change Order Management: Review, document, and coordinate change orders, ensuring scope changes are properly evaluated, approved, and incorporated into project budgets and schedules.
• Stakeholder Communication: Maintain clear and consistent communication with owners, architects, engineers, field personnel, and other project participants to resolve issues and support project objectives.
• Job Site Visits: Conduct regular site visits to assess construction progress, coordinate with field teams, identify potential issues, and verify alignment with project plans.
• Quality and Compliance: Help ensure work is performed in accordance with approved drawings, specifications, applicable codes, contract requirements, and established quality standards.
• Project Closeout: Coordinate punch lists, final inspections, warranties, operation and maintenance manuals, and other required closeout documentation to ensure successful project completion.

Skills

Project management

Budget management

Schedule coordination

Documentation control

Communication

Education

Construction management or related degree

Job description

Project Manager

Position Overview

A growing commercial construction organization is seeking an experienced Project Manager to oversee commercial construction projects from initial planning through final closeout. This role will manage a variety of small to mid-sized projects, including medical office buildings, wastewater treatment facilities, retail spaces, and entertainment venues.

The Project Manager will work closely with company leadership, field superintendents, subcontractors, architects, owners, and other project stakeholders to ensure projects are completed safely, efficiently, on schedule, and within budget. This position is primarily office-based, with regular job site visits to monitor progress, address challenges, and maintain strong coordination between field and office operations.

Key Responsibilities

• Project Planning and Setup: Establish new projects by preparing budgets, organizing project files, coordinating subcontract agreements, and ensuring all required documentation is in place.
• Budget and Cost Management: Monitor project budgets, track costs, review financial commitments, and identify potential cost overruns or budget discrepancies.
• Submittal Management: Prepare, submit, track, and coordinate project submittals to ensure materials, equipment, and construction details receive the necessary approvals.
• Request for Information (RFI) Management: Prepare, issue, and track RFIs to resolve design conflicts, clarify specifications, and address construction-related questions in a timely manner.
• Project Documentation: Maintain accurate and organized project records, including construction drawings, specifications, contracts, change orders, meeting minutes, schedules, and closeout documents.
• Schedule Coordination: Work with superintendents, subcontractors, and other stakeholders to establish project milestones, monitor progress, and keep construction activities on schedule.
• Subcontractor and Vendor Coordination: Communicate with subcontractors, suppliers, and vendors to ensure timely delivery of materials, completion of assigned work, and compliance with project requirements.
• Change Order Management: Review, document, and coordinate change orders, ensuring scope changes are properly evaluated, approved, and incorporated into project budgets and schedules.
• Stakeholder Communication: Maintain clear and consistent communication with owners, architects, engineers, field personnel, and other project participants to resolve issues and support project objectives.
• Job Site Visits: Conduct regular site visits to assess construction progress, coordinate with field teams, identify potential issues, and verify alignment with project plans.
• Quality and Compliance: Help ensure work is performed in accordance with approved drawings, specifications, applicable codes, contract requirements, and established quality standards.
• Project Closeout: Coordinate punch lists, final inspections, warranties, operation and maintenance manuals, and other required closeout documentation to ensure successful project completion.

Qualifications

• Mid-level experience in project management within the commercial construction industry.
• Experience managing small to mid-sized commercial construction projects from planning through closeout.
• Strong understanding of construction processes, project documentation, submittals, RFIs, change orders, and document control.
• Familiarity with construction project management software and digital document management systems.
• Ability to review construction drawings, specifications, contracts, and project schedules.
• Strong organizational and time management skills, with excellent attention to detail.
• Effective written and verbal communication skills, with the ability to coordinate multiple stakeholders.
• Strong problem-solving, critical-thinking, and decision-making abilities.
• Ability to manage competing priorities, meet deadlines, and proactively address project challenges.
• Willingness to conduct regular job site visits while maintaining a primarily office-based work schedule.
• A proactive, collaborative mindset and an interest in contributing to the growth and success of an expanding construction organization.

Preferred Qualifications

• Experience with commercial projects such as medical office buildings, retail developments, entertainment facilities, or wastewater treatment plants.
• Familiarity with construction budgeting, cost tracking, subcontract administration, and project scheduling.
• Experience working directly with project executives, company leadership, and field superintendents.
• A degree in Construction Management, Civil Engineering, or a related field is preferred but not required.