Project Manager

Intelligence and National Security Alliance; Winston-Salem (NC); On-site; USD 90,000 - 130,000; Full time

Job summary

Intelligence and National Security Alliance is seeking a Mechanical Project Manager to oversee multiple HVAC/mechanical construction projects, from preconstruction through closeout, ensuring schedule, budget, safety, and quality.

You will coordinate field crews, subcontractors, and suppliers, review plans, manage change orders, and drive project profitability while maintaining strong customer relations.

Qualifications

• High school diploma or equivalent required; technical education or degree preferred.
• 3+ years in HVAC/mechanical contracting or related construction environment preferred; project management experience desired.
• Valid driver's license and ability to travel to project sites.
• OSHA 30 preferred; willing to obtain certification within company timeframe if required.
• Trade licenses or certifications preferred where relevant to the work.
• Proficient reading of architectural, mechanical drawings and specifications.

Responsibilities

• Develop, maintain, and communicate project schedules and cost reports.
• Manage projects to meet cost, schedule, scope, quality, and profitability objectives.
• Coordinate field labor, pipefitting/sheet metal supervisors, subcontractors, and vendors.
• Review plans and specs; identify conflicts before they impact the project.
• Lead kick-off, preconstruction, planning, progress, and closeout meetings.
• Monitor safety, quality, and productivity; ensure compliance with policies.
• Support preconstruction estimating, bid packages, and transition to operations.
• Build long-term relationships with customers, owners, and stakeholders.

Skills

Project management

Budgeting

Leadership

Reading drawings

Communication

Scheduling

Problem-solving

Education

High school diploma or equivalent

Degree in Construction Management/Engineering/HVAC

Tools

Microsoft Office

CAD

Project management software

Job description

The Mechanical Project Manager is responsible for managing multiple projects simultaneously and for the planning, coordination, execution, financial performance, safety, quality, and successful completion of assigned mechanical construction projects involving piping and/or sheet metal operations. The position manages projects from preconstruction and initial planning through completion and closeout, with accountability for schedule, budget, labor performance, contract requirements, and customer satisfaction.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Develop, maintain, and communicate project schedules, budgets, cost reports, forecasts, project logs, and two-week look-ahead schedules.
• Manage projects to meet or improve estimated cost, schedule, scope, quality, and profitability objectives.
• Develop and continually evaluate project manpower plans based on project schedule, labor budgets, productivity expectations, installation requirements, and available workforce.
• Monitor actual labor hours and productivity against estimated labor budgets and productivity expectations; identify variances and implement corrective action as needed.
• Lead project kick-off, preconstruction, planning, progress, and closeout meetings as required.
• Review plans, specifications, submittals, shop drawings, contract documents, and project requirements; identify design, specification, or constructability conflicts before they impact the project.
• Coordinate field labor, piping and sheet metal supervisors, subcontractors, suppliers, material deliveries, equipment, and other company departments.
• Ensure field personnel understand the company's scope of work, project requirements, and applicable subcontractor scopes.
• Purchase equipment and materials through approved company purchasing procedures; manage project buyout and verify vendor invoices against purchase orders.
• Plan and coordinate material, equipment, and subcontractor requirements sufficiently in advance to prevent delays to field operations and the project schedule.
• Evaluate self-perform versus subcontracting strategies based on manpower availability, schedule, cost, expertise, and project requirements.
• Track scope changes and change-order opportunities and maintain required project documentation, permits, submittals, operating instructions, insurance certificates, and closeout documents.
• Review project costs weekly, prepare monthly cost projections, support timely billing, and assist with collections consistent with contract requirements.
• Visit assigned jobsites regularly, generally at least once per week, and monitor installation progress, workmanship, safety, schedule, quality, and manpower needs.
• Coordinate and resolve project issues with owners, general contractors, engineers, architects, subcontractors, suppliers, and internal team members.
• Assist with HVAC system design, layout, installation drawings, sketches, and design-build coordination as required.
• Identify and complete punch-list items and ensure contractual obligations and closeout requirements are satisfied.
• Build and maintain productive long-term relationships with customers, owners, general contractors, architects, engineers, vendors, and subcontractors.

SAFETY AND FIELD LEADERSHIP

• Promote and enforce company safety policies, project-specific safety requirements, and applicable OSHA requirements on assigned projects.
• Coordinate with the Safety Director and review project safety plans, toolbox talks, safety meetings, and required briefings.
• Supervise assigned field personnel and provide clear expectations regarding productivity, quality, schedule, conduct, and company policies.
• Identify current and future staffing needs and work with Operations and Human Resources to recruit, develop, retain, and appropriately deploy field personnel.
• Participate in employee performance evaluations and provide timely coaching and corrective feedback.
• Promptly report and appropriately address employee-relations, EEO, harassment, or other policy concerns in coordination with Human Resources and management.
• Set a professional example through communication, work habits, organization, conduct, and leadership.

PRECONSTRUCTION AND ESTIMATING SUPPORT

• Participate in the preconstruction process with estimating and operations personnel when assigned to a project during the bid or quotation stage.
• Review plans and specifications and assist with quantity takeoffs and development of labor, material, equipment, supplier, and subcontractor costs as needed.
• Support labor estimates using anticipated manpower, productivity, wage rates, schedule requirements, and project conditions.
• Assist with bid packages, purchase orders, subcontracts, contract review, manpower planning, project files, and transition from estimating to operations.
• Protect the company's scope and pricing by identifying changes or additions to the proposal and ensuring they are properly documented and priced.
• Participate in post-project reviews comparing estimated versus actual labor, material, equipment, and subcontractor costs; apply lessons learned to improve future estimating and project execution.
• Maintain awareness of new HVAC/mechanical construction procedures, equipment, materials, technology, and project-management practices.

QUALIFICATIONS

• High school diploma or equivalent required; technical education or a degree in Construction Management, Engineering, Mechanical Contracting, HVAC, or a related field preferred.
• Minimum of three years of experience in HVAC/mechanical contracting or a closely related construction environment preferred; project-management and estimating experience strongly preferred.
• Valid driver's license with an insurable driving record and ability to travel to assigned project sites.
• OSHA 30 certification preferred; must be willing and able to obtain certification within a Company-established timeframe if required.
• Applicable trade licenses or certifications preferred where relevant to assigned work.
• Working knowledge of mechanical construction, piping, sheet metal, HVAC systems, construction sequencing, field operations, labor planning, and cost control.
• Ability to read and interpret architectural, mechanical, and engineering drawings, specifications, schedules, contracts, and technical documents.
• Strong budgeting, estimating, mathematical, analytical, problem-solving, organizational, time-management, leadership, and decision-making skills.
• Strong written and verbal communication skills and the ability to prioritize and delegate effectively in a fast-paced construction environment.
• Proficiency with Microsoft Office and company construction/project-management software; ability to use CAD/drawing systems as required.

PHYSICAL REQUIREMENTS

While performing the essential functions of this position, the employee is regularly required to sit, stand, walk, communicate, and use hands to handle objects, tools, or controls. The employee may occasionally be required to stoop, kneel, crouch, reach, and lift or move up to 50 pounds. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

PERFORMANCE EXPECTATIONS

• Assigned projects are completed in accordance with contract scope, schedule, budget, safety, and quality requirements.
• Project costs, labor productivity, forecasts, billing, documentation, and change management are accurate and maintained on a timely basis.
• Potential project problems are identified early and resolved using sound judgment and appropriate communication.
• Customer satisfaction is maintained and project concerns are addressed promptly.
• Company systems and technology are used effectively, priorities are managed appropriately, and duties are performed with limited supervision.
• Continued professional growth is demonstrated through on-the-job training, industry programs, seminars, HVAC education, and project-management training.