Production Project Manager

ARTECHOUSE; Washington (District of Columbia); On-site; USD 90,000 - 135,000; Full time

Benefits offered by this job

Compensation commensurate with experience

Job summary

A digital art organization seeks an experienced Project Manager for its Washington D.C. reopening. In this role, you will manage the execution of complex deployment plans, oversee budget and financial aspects, and lead installation crews. The ideal candidate will have 7+ years managing large-scale multimedia projects, possess strong A/V systems knowledge and excellent communication skills. This fixed-term role requires on-site presence and the ability to work under pressure during installation periods.

Qualifications

• 7+ years of experience managing large-scale, multimedia production projects.
• Demonstrated financial project management expertise.
• Strong understanding of A/V systems and integration environments.
• Experience managing installation crews and external vendors.
• Experience working in public-facing venues preferred.
• Excellent written and verbal communication skills.
• Ability to manage multiple moving parts in compressed timelines.

Responsibilities

• Own the end-to-end deployment plan for the reopening.
• Manage and track the reopening budget.
• Hire and manage installation crews and technical vendors.
• Ensure readiness for public-facing operational state.
• Develop and manage the reopening budget across categories and track burn rate.
• Hire and manage installation crew and vendors; negotiate rates and terms.
• Audit existing venue infrastructure and ensure systems are stabilized before reopening.
• Maintain documentation of scope of work, inventory, and handoff procedures.
• Identify risks, develop contingency plans, and provide leadership with recommendations.
• Ensure smooth handoff to the operational team and define maintenance needs.

Skills

Experience managing large-scale experiential projects

Financial project management

Strong understanding of A/V systems

Managing installation crews

Excellent communication skills

Ability to manage multiple tasks

Scheduling & coordination

Job description

ARTECHOUSE seeks an experienced Project Manager to lead the limited reopening of its Washington, D.C. location. This individual will assume full ownership of deployment — from planning and labor coordination through implementation and transition to operational state.

This role is execution-focused. The Project Manager will work closely with a group of ATH consultants who have deep institutional knowledge of the venue, equipment inventory, technical infrastructure, and historical deployment protocols. The Consultant will provide strategic and technical guidance; the Project Manager will own delivery.

This is a fixed-term, project-based role tied to the reopening timeline.

CORE RESPONSIBILITIES

• Own the end-to-end deployment plan for the DC reopening.
• Translate strategic guidance from the ATH Consultant into actionable schedules and workstreams.
• Manage a master reopening timeline, including:
  • Pre-production planning (draft provided)
  • Infrastructure review
  • Labor scheduling
  • Commissioning and operational turnover
• Ensure readiness for public-facing operational state.

Budget & Financial Oversight

• Develop and manage the reopening budget across all categories (labor, vendors, engineering time, rentals, repairs, contingency).
• Track burn rate in real time and manage resource allocation accordingly.
• Manage engineering and consultant hours carefully to align with budget expectations.
• Approve invoices and reconcile final project costs with accounting.

Labor & Vendor Management

• Hire and manage installation crew and technical overhires as needed.
• Identify and contract appropriate vendors (A/V, fabrication, electrical, IT, etc.).
• Negotiate rates and payment terms where applicable.
• Supervise onsite labor to ensure quality and efficiency.
• Manage external engineers and technical consultants, prioritizing scope and time.

Technical & Infrastructure Oversight

• Audit and assess existing venue infrastructure, including projection systems, media servers, networking, power, rigging, and structural elements.
• Ensure that all systems are stabilized and documented before reopening.
• Work with knowledgeable engineers to resolve technical issues efficiently.

Planning & Documentation

• Maintain clear documentation of:
  • Scope of work
  • Equipment inventory and condition
  • Operational handoff procedures
• Create structured workflows to ensure transparency across stakeholders.
• Lead regular production meetings and distribute status updates.

Risk Management & Problem Solving

• Identify risks early (timeline, labor, equipment failure, vendor delays).
• Develop contingency plans.
• Anticipate technical bottlenecks before they impact the schedule or cost.
• Provide clear decision-making recommendations to leadership.

Operational Transition

• Ensure smooth handoff from the installation phase to the operational team.
• Confirm that all systems are stable, documented, and supportable.
• Assist in defining maintenance plans and resource requirements for ongoing operation.

CORE QUALIFICATIONS

• 7+ years of experience managing large-scale experiential, multimedia, or technical production projects.
• Demonstrated financial project management experience.
• Strong understanding of A/V systems, projection workflows, media servers, networking, and integration environments.
• Experience managing installation crews and external vendors.
• Experience working in public-facing venues preferred.
• Excellent written and verbal communication skills.
• Ability to manage multiple moving parts in compressed timelines.

SPECIAL REQUIREMENTS

On-site presence required in Washington, D.C.

Evening and weekend availability during installation and commissioning periods.

Comfortable working in active installation and technical environments.

WHO YOU ARE

• A seasoned production or technical project manager with experience in large-scale experiential, multimedia, or A/V environments.
• Highly organized and financially disciplined.
• Comfortable managing engineers and technical teams.
• Calm under pressure and solution-oriented.
• Direct communicator capable of coordinating multiple stakeholders.
• Able to make informed decisions in dynamic site conditions.
• Comfortable working onsite in construction/installation environments.

ROLE TYPE

Fixed-Term Contract (Project-Based)

Compensation: Commensurate with experience

WHO WE ARE

ARTECHOUSE is a digital art organization operating at the intersection of art, science, and technology. We produce large-scale immersive exhibitions across multiple U.S. locations. We value ambitious thinking, disciplined execution, and collaborative problem-solving.