Project Manager

VIVA USA Inc; United States; Remote; USD 90,000 - 130,000; Full time

Job summary

VIVA USA Inc is seeking a Project Manager II to oversee the full project lifecycle from Initiation through Closing, following PMBOK standards. The role emphasizes planning, scheduling, budgeting, risk and stakeholder management to ensure successful execution.

Remote work is 100% with standard 8:00 AM - 5:00 PM hours. Candidates with PMP, Master Scheduler experience, and advanced Smartsheet skills are preferred. Strong leadership and multi-stakeholder coordination are essential.

Qualifications

• 4 to 7 years of Project Management experience.
• Experience using PMBOK methodologies.
• Experience developing project schedules and WBS structures.
• Experience managing project budgets and financial performance.
• Strong leadership, communication, organizational, and stakeholder management skills.

Responsibilities

• Responsibilities are outlined in the official job posting.

Skills

PMBOK Methodologies

Project Planning & Scheduling

WBS (Work Breakdown Structures)

Budget & Cost Management

Risk Management

Change Control

Google Workspace

Microsoft Project

Smartsheet

Executive Reporting

Education

PMP Certification

Master Scheduler experience

Advanced Smartsheets experience

Tools

Smartsheet

Google Workspace

Job description

Project Manager II

Position Summary

Manage the full project lifecycle from Initiation through Closing following PMBOK (Project Management Body of Knowledge) standards. Responsible for project planning, scheduling, budgeting, risk management, stakeholder communication, and successful project execution.

Project Integration & Planning

• Develop and implement a Master Project Plan using automated project management tools.
• Define and manage the project charter, scope, and integrated change control processes.
• Maintain an understanding of organizational workflows to ensure alignment with business objectives.

Scope & Schedule Management

• Develop and maintain detailed project schedules and Work Breakdown Structures (WBS).
• Conduct scheduling reviews and track progress against established baselines.
• Ensure project milestones and deliverables are completed according to the project lifecycle.

Financial & Cost Management

• Manage project budgets, including labor and capital expenditures.
• Monitor revenue recognition, margins, and cash flow.
• Perform project cost analysis and provide status updates to management.
• Ensure projects remain within approved financial constraints.

Risk & Quality Management

• Identify, assess, and manage project risks.
• Develop and maintain risk registers and mitigation plans.
• Escalate significant risks and issues and recommend recovery plans as needed.

Required Qualifications

• 4 to 7 years of Project Management experience.
• Experience managing projects using PMBOK methodologies.
• Experience developing project schedules and WBS structures.
• Experience managing project budgets and financial performance.
• Strong leadership, communication, organizational, and stakeholder management skills.

Preferred Qualifications

• Proven ability to lead complex, multi-stakeholder projects.
• Experience with Public Safety communications systems.
• Understanding of local public safety entities, including Police, Fire, and EMS.
• Experience with cloud-based document management and collaboration tools (Google Workspace).
• Experience with MS Project, Smartsheet, or similar project management applications.
• Experience developing and maintaining detailed master project schedules.

Technical Skills

• PMBOK Methodologies
• Project Planning & Scheduling
• Work Breakdown Structures (WBS)
• Budget & Cost Management
• Risk Management
• Change Control
• Google Workspace
• Microsoft Project
• Smartsheet
• Executive Reporting

Main Responsibilities

Responsibilities are outlined in the official job posting

Must-Have Qualifications

Required Certifications & Experience

• Project Management Professional (PMP)
• Master Scheduler experience
• Advanced SmartSheets experience

Software Proficiency

• SmartSheets
• Google Applications Suite

Experience Level

• Mid-Level to Senior-Level
• Experience level will be determined based on candidate skill set and tool proficiency.

Preferred Qualifications

Nice-to-Have Skills

• 9-1-1 Operations Knowledge

Notes:

Work Schedule

• Standard Office Hours
• Monday-Friday, 8:00 AM - 5:00 PM
• 100% Remote

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status