Project Manager

The Tatitlek Corporation; United States; On-site; USD 85,000 - 120,000; Full time

Job summary

The Tatitlek Corporation seeks a Project Manager to oversee Coast Guard installation and integration projects on land and shipboard systems. You will manage day-to-day operations, budgets, and contracts, while mentoring team leads and ensuring compliance with the PWS and QMS. Travel to customer sites is expected.

You will direct project-specific goals, monitor progress, and collaborate with government stakeholders to achieve objectives and deliverables on schedule.

Qualifications

• 7 years’ experience in project management or as a project team lead.
• PMP certification required.
• DoD/DoD-style contracting experience preferred.

Responsibilities

• Develop plans, techniques, designs, or layouts for project execution.
• Manage contract documentation, ensure timely delivery and high quality standards.
• Oversee contract financials: cost, schedule and technical performance; monitor budgets.
• Direct a team of 10–30 personnel and external vendors/subcontractors.
• Lead weekly production meetings and provide status updates.

Skills

Team leadership

Budget management

Contract management

Communication

Project tracking

Education

PMP certification

Tools

Excel

Word

Microsoft Project

Outlook

Job description

Overview

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.

SUMMARY:

The Project Manager reports to the Director of Coast Guard Operations and will supervise a team who perform assignments that directly and indirectly support system installation and integration on board US Coast Guard Boats and Cutters. The applicant must be capable of managing the day-to-day operational including financial, administrative and contractual support functions and activities for land-based and shipboard electrical and electronics installation projects. Selects and adapts plans, techniques, designs, or layouts. You will direct the accomplishment of project-specific goals, monitors and reports achievement. Manages an operating budget, manpower, resources, and facilities in performance of contract responsibilities. Ensures compliance with Performance Work Statement (PWS) and program Quality Management System (QMS). This is also a supervisory role where it is necessary to mentor Team Leads in the execution of similar technical projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Recommended strategies to assist the customer with missions, and provide short-, mid- and long-term planning goals as well as optimize organizational structure and processes to most effectively achieve stated mission objectives.
• Ensure contract documentation is delivered on time and to high-quality standards.
• Develop ad-hoc documentation required by the customer and support document reviews and approval.

Responsible for all aspects of contract financials:

• o Responsible for cost, schedule and technical performance of install projects.
• o Facilitate accurate and timely billing of projects.
• o Ensuring cost control, schedule, and quality product execution regarding planning, estimating, and executing work meets or exceeds performance-based requirements.
• o Assist with the purchasing and procurement of equipment and material.
• o Apprise senior management on contract productivity, costs/budgeting, and quality assurance.
• o Administers departmental policies and procedures, evaluates results and performance, and assists with the development of new or modified budgets, strategic plans, or policies.

• Supervise personnel effectively to ensure productivity and high-quality installs with minimal rework.
• Ensure recruitment and retention strategies and processes are in place to address demand.
• Attend and facilitate weekly production meetings providing status updates.
• Ensure proper, safe, and secure usage of Government furnished equipment and material including but not limited to machinery, tooling, facilities, Hazardous Materials (HAZMAT), Information Technology (IT) assets, etc.
• Understand and implement prioritization needs based on schedules and capacity.
• Perform proper resourcing and personnel allocation based on skill sets and customer need for each job.
• Provide electronic and written deliverables as required in a timely and efficient manner so as not to delay Government progress.
• Ensure Contractor personnel complete mandatory and required training on time or ahead of schedule and maintain an electronic list of all trainings, certifications, licenses and appropriate expiration dates per employee.
• Be available during normal working hours and available after hours if needed.
• Serve as the primary point of contact for the Contracting Officer (KO) / Contracting Officer’s Representatives (COR).
• Communicate and integrate with customer stakeholders to ensure objectives and priorities are understood.
• Responsible for supervising employees and managing activities of external consultants and/or vendors/subcontractors.

EXPERIENCE, EDUCATION, AND LICENSURE:

• 7 years’ experience in project management, or as a project team lead
• Project Management Professional (PMP) certification.

Documented financial experience of management to include:

• o Determining cost, schedule and technical performance of install projects.
• o Facilitating accurate and timely billing of projects.
• o Ensuring cost control, schedule, and quality product execution regarding planning, estimating, and executing work meets or exceeds performance-based requirements.
• o Assist with the purchasing and procurement of equipment and material.
• o Experience understanding of various government contract types to include Cost Plus (CP), Time & Material (T&M), Firm Fixed Price (FFP), etc.

Knowledge, Skills & Abilities:

• Military facilities and sites leading teams in shipboard installations, construction, or electronics installation projects.
• Applying quality control and quality assurance procedures to installation work.
• Understanding and interpreting of construction and electrical drawings, sketches, schematics and design documents.
• Evaluating performance requirements including providing data analysis for cost control, scheduling, performance, and quality.
• Job prioritization, resource and personnel allocation based on skill sets and customer needs.
• Ability to communicate effectively and work closely with employees, suppliers, engineers, technicians, and scientists.
• Proficient in Excel, Word, Project and Outlook.

Must have ability to travel for site visits and customer meetings when needed (approx. 25%).

REASONABLE ACCOMMODATIONS:

Reasonable accommodation may be made to enable individuals with disabilities to perform the following essential functions.

SUPERVISORY RESPONSIBILITIES:

Directly manage a team of 10 to 30 Full and Part-time employees as well as service providers supporting US Coast Guard projects.

WORK ENVIRONMENT:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. The noise level in the work environment is usually moderate.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential functions may require maintaining physical condition necessary for frequently bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with the opportunity to move about. Occasionally there may be a need to move or lift moderately light items up to 20 pounds. Near visual acuity to review written documentation; ability to hear and understand speech at normal room levels and on the telephone; lift horizontally and vertically.

WORK AUTHORIZATION/SECURITY CLEARANCE:

DoD Secret or higher security clearance, or the ability to obtain and maintain a Secret clearance. U.S. Citizenship is required.

ADDITIONAL QUALIFYING FACTORS:

As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results.

As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business.

BENEFITS:

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Salary

$85-120k/annually