Project Manager

KAR & Larrabee Mechanical Contractors; Tampa (FL); On-site; USD 80,000 - 115,000; Full time

Job summary

KAR & Larrabee Mechanical Contractors is seeking a Project Manager to lead HVAC projects from conception through commissioning. You will coordinate design, procurement, field operations, and commissioning while ensuring on-time delivery and adherence to budget and specifications.

You will work closely with clients, subcontractors, and internal teams, supervise field supervisors, and maintain documentation and reporting throughout the project lifecycle.

Qualifications

• Bachelor's degree in Mechanical Engineering or Construction Management or related field.
• 3–5 years of project management experience in HVAC or construction.
• Proficiency in PM software and cost control.
• Strong leadership, communication, and client management skills.
• Willingness to travel to job sites as required.

Responsibilities

• Plan and manage project schedules with milestones and deadlines.
• Oversee HVAC design, engineering, installation, and commissioning phases.
• Allocate resources including materials, labor and equipment.
• Monitor budgets, bid reviews, and vendor agreements.
• Maintain client communications and progress reporting.
• Ensure compliance with safety regulations and quality standards.
• Close out projects with punch lists and documentation.

Skills

Leadership

Team management

Communication

Procore

Bluebeam

Microsoft Project

AutoCAD

HVAC knowledge

Budget management

Education

Bachelor's degree in Mechanical Engineering

Construction Management

EPA certification

NATE certification

Tools

Procore

Bluebeam

Microsoft Project

AutoCAD

Job description

The Project Manager is responsible for planning, coordinating, and overseeing projects from start to finish. This role ensures that projects are completed on time, within budget, and according to specifications. The Project Manager works closely with clients, subcontractors, and internal teams to ensure the successful execution of HVAC installations and services.

General Responsibilities

1. Project Planning & Scheduling

• Develop and manage project schedules, including key milestones and deadlines.
• Plan all phases of HVAC projects, from initial design and engineering to installation and commissioning.
• Allocate necessary resources, including materials, labor, and equipment.

2. Budgeting & Cost Control

• Create and monitor project budgets, ensuring expenditures align with financial targets.
• Review and approve costs, estimates, and vendor agreements.
• Implement cost-saving strategies without compromising project quality.
• Supervise and coordinate the activities of the field team, including the general superintendent and foreman, as well as subcontractors and support staff.
• Ensure that all team members understand their roles and responsibilities within the project.
• Provide leadership to ensure efficient execution of tasks and timely completion of deliverables.

4. Client Communication & Relationship Management

• Serve as the primary point of contact for clients, addressing concerns and ensuring satisfaction.
• Provide regular updates on project progress, budget status, and schedule changes.
• Foster and maintain positive relationships with clients to support long-term partnerships.

5. Compliance & Quality Assurance

• Ensure that all HVAC installations comply with local, state, and federal regulations, as well as safety standards.
• Conduct inspections and quality checks to ensure work meets industry standards.
• Work with the Strategic Safety team member to proactively address any issues related to performance, safety, and compliance.
• Identify and mitigate potential risks or project delays.
• Resolve conflicts and challenges that may arise during the project lifecycle.
• Develop contingency plans to address unexpected issues.

7. Project Documentation

• Maintain accurate records, including contracts, blueprints, reports, and project updates.
• Ensure all project-related documentation is complete and properly archived.
• Manage the final close-out process, ensuring all punch lists and client requests are addressed.

Qualifications

1. Education

• Bachelor's degree in Mechanical Engineering, Construction Management, or a related field preferred.
• Relevant HVAC certifications and licenses (e.g., EPA certification, NATE certification) are advantageous.

2. Experience

• 3–5 years of experience in project management, preferably within the HVAC or construction industry.
• Proven track record of managing HVAC projects from initiation to completion.

3. Skills

• Strong leadership and team management skills.
• Excellent written and verbal communication skills, with the ability to manage client relationships.
• Proficient in project management software (e.g., Procore, Bluebeam, Microsoft Project, AutoCAD).
• Solid understanding of HVAC systems, installation processes, and relevant building codes.
• Ability to manage budgets, timelines, and project resources effectively.
• Strong problem-solving and decision‑making skills.

4. Other Requirements

• Ability to work in a fast‑paced environment and manage multiple projects simultaneously.
• Ability to travel to job sites as required.
• Valid driver's license and clean driving record.