Project Manager

Epicus Group; San Ramon (CA); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Competitive base salary plus bonus

Medical, dental, vision

401(k) with matching

Paid time off

Training and leadership development

Job summary

Epicus Group seeks a Project Manager to lead a large Life Science capital project as the owner’s representative for a client in Redwood City, CA. You will manage planning, design, construction and close-out, ensuring adherence to scope, budget, and schedule while maintaining strong client relationships.

You will coordinate with architects, engineers, contractors, and city officials, drive procurement, prepare execution plans, monitor performance, and contribute to business development to support

Qualifications

• 4+ years of project management experience in Life Science.
• Bachelor’s or associate degree in a related field.
• PMP, CCM or LEED AP certification desired.
• Experience in the Northern California market with strong client and stakeholder networks.
• Knowledge of the real estate development lifecycle from programming to operations.

Responsibilities

• Lead and manage all phases of life science capital projects.
• Serve as primary liaison between clients, architects, engineers, contractors, consultants and city officials.
• Lead procurement for design, construction, peer reviews and specialty consultant services.
• Prepare and implement the project execution plan and kickoff activities.
• Oversee design and construction phases, bids, approvals to meet scope, budget and schedule.
• Monitor budgets and schedules; identify and mitigate risks and changes.
• Drive value engineering and support business development through RFQ/RFP responses.

Skills

Project management

Life Science

Client relations

Budgeting

Procurement

ProCore

P6

BlueBeam

Travel readiness

Education

Bachelor's or Associate degree

Tools

ProCore

P6

BlueBeam

Job description

Epicus Group is a professional project and construction management firm providing owner’s representative consulting services, including workplace strategy, capital program planning, and facilities management. Our work spans the Life Sciences, Energy, and Government sectors, where we deliver comprehensive management and advisory services. We serve as an unbiased advocate for our clients, providing leadership and strategic guidance to navigate complex real estate challenges while minimizing risk and maximizing outcomes.

As we continue to expand our portfolio of exciting projects in Northern California, we are seeking a passionate Project Manager to join our growing team and deliver exceptional outcomes for our clients. This role will lead a large Life Science capital project as the owner’s representative on behalf of a client in Redwood City, bringing comprehensive knowledge of the real estate development lifecycle, approval processes, and regulatory requirements.

The Project Manager will build and maintain strong client relationships, serving as the central point of contact for both internal stakeholders and external partners. You will lead efforts to streamline communication, drive strategic decision-making, and optimize the performance of the client’s real estate assets. If you excel in a dynamic, fast-paced environment, possess a strategic mindset, and are passionate about delivering exceptional results while shaping the future of a growing business, we invite you to join Epicus Group.

Your Role:

As a Project Manager, you will interface with Epicus clients and project teams through a successful process of strategic real estate planning, design, and construction of new buildings, tenant improvement buildouts, and facilities assignments. Some of the ways you will support our projects are:

• Lead and manage all phases of life science capital projects, including planning, design, construction, and close-out, ensuring successful delivery within scope, budget, and schedule.
• Oversee stakeholder engagement, needs assessments, qualitative program reviews, business case development, and entitlement management to define and verify project goals and objectives.
• Serve as the primary liaison between clients, architects, engineers, contractors, consultants, and city officials, fostering strong partnerships and effective collaboration throughout the project lifecycle.
• Lead procurement efforts for design, construction, peer reviews, and specialty consultant services, including drafting scopes, evaluating proposals, negotiating contracts, and authorizing contract execution and purchase orders.
• Take the lead in preparing and implementing the project execution plan, project kick-off activities, meetings, presentations, and ongoing project communications to ensure alignment with client objectives and company goals.
• Manage the design and construction phases, including oversight of architectural and engineering drawings, bid documents, contractor coordination, and agency approvals to ensure program, budget, and schedule conformance.
• Provide high-level construction administration and coordination, including oversight of meetings, progress reporting, RFIs, submittals, cost control, schedule management, FF&E coordination, and contractor performance.
• Direct and continuously monitor project budgets and schedules using web-based project controls; perform meaningful financial and schedule analysis and proactively identify and resolve potential risks, changes, or impacts.
• Organize and evaluate value engineering alternatives in collaboration with owners and design teams to support financial and performance objectives.
• Manage all aspects of project administration, including resource planning, contract compliance, forecasting, invoicing, progress draw reviews, issue resolution, and strategic decision-making.
• Oversee architects’ review of contractor and vendor onsite activities to verify compliance with contractual documents, design intent, schedules, and workmanship standards.
• Observe and report on construction activities and construction-related issues, ensuring timely escalation and resolution.
• Establish, lead, and document project meetings; clearly communicate project status, risks, and mitigation strategies to stakeholders.
• Motivate, mentor, and direct internal project teams (Assistant Project Managers and Project Managers), ensuring accountability, performance development, and achievement of project milestones.
• Oversee the project close-out process, ensuring all deliverables, documentation, financial reconciliation, and contractual requirements are completed successfully.
• Drive business development efforts, including leading RFQ/RFP responses, proposal development, presentations, interviews, and contract negotiations, and ensuring a seamless transition from business development to project execution.
• Represent the company at industry events, conferences, and networking opportunities to strengthen brand presence and support business development initiatives.

Qualifications:

• Minimum 4 years of project management experience within the Life Science sector.
• Bachelor’s or associate degree in engineering, architecture, construction management, business, or related field.
• Certification as a Project Management Professional (PMP), Certified Construction Manager (CCM) or LEED AP is desired.
• Experience in the Northern California market, having strong relationships with clients, design firms, general contractors, and stakeholders
• Knowledge of the real estate development lifecycle, approval processes, and regulations, from programming, entitlement and design through construction and operations.
• Highly motivated, ambitious and demonstrated business acumen, with a track record of exceeding targets. Expert at building relationships and earning trust.
• Detail-oriented and analytical, excellent communication skills, strong organization and time management skills, and ability to operate independently.
• Advanced MS Office computer skills (Word, Excel, Teams, and PowerPoint).
• Familiar with project management tools and systems such as ProCore, P6 and BlueBeam.
• Ability to travel as required to project locations, meet with clients, and attend industry events.
• Must be legally authorized to work in the United States. Verification of employment eligibility will be required at time of hire. Visa sponsorship is not available for this position.

Your Success

The day-to-day experience at Epicus promises challenge, collaboration, and growth, while our comprehensive benefits create opportunities for you and your family to prosper including:

• A great company culture with a true family-oriented environment that consciously practices its values every day
• The opportunity to take ownership of your career while helping shape the growth and direction of the company
• The freedom and trust to deliver results, paired with respect for work/life balance
• The chance to work with high-caliber clients on meaningful, respected projects
• Competitive base salary with annual bonus potential
• Comprehensive benefits package, including medical, dental, vision, and chiropractor coverage
• 401(k) plan with matching employer contributions
• Flexible Spending Account (FSA) options
• Paid time off, including vacation, sick, and holiday leave
• Formal and informal training opportunities and leadership development