Project Manager

Institute for Healthcare Improvement Ihi; Northern (KY); Hybrid; USD 64,000 - 103,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision coverage

Life insurance

Disability insurance

FSA

Paid time off

Job summary

The Institute for Healthcare Improvement (IHI) is seeking a Project Manager to lead the execution of strategic initiatives within a remote, US-based setting. You will manage project plans, budgets, timelines, and stakeholder communications to ensure delivery aligned with organizational priorities.

Reporting to the PMO, you’ll coordinate cross-functional teams, monitor risks, and uphold standard PM practices. A CAPM or equivalent certification and NetSuite experience are preferred.

Qualifications

• Bachelor's degree required or equivalent work experience.
• 3-5 years of experience in a project management role.
• CAPM or similar project management certification or actively working towards.
• Experience utilizing standard project management tools, templates and technology.
• Experience using NetSuite for project management and/or business operation.

Responsibilities

• Manage project plans, timelines, and deliverables to ensure on-time, on-budget execution.
• Complete administrative tasks that allow the project to move forward, as needed.
• Facilitate reviews to monitor scope, schedule, and quality; ensure alignment across contributors.
• Communicate status, risks, and decisions; elevate as appropriate.
• Manage project budgets, monitor expenditures, and produce accurate forecasts.
• Identify financial risks or variances and coordinate resolution with leadership.
• Oversee procurement and vendor management, including purchase orders, sub-awards, and vendor performance in support of project goals.
• Identify, log, and monitor risks and issues.
• Lead mitigation activities using PMO processes.
• Implement change control processes; assess impacts and obtain required approvals.
• Maintain updated project plans and budgets after changes are implemented and communicate changes to stakeholders.
• Assess resourcing needs and coordinate assignments with functional leads.
• Monitor workload balance and flag gaps or constraints.
• Foster accountability and collaborative problem-solving.
• Demonstrated ability to define and manage project scope aligned to goals and organizational priorities.
• Ability to develop detailed project plans and manage dependencies across the project lifecycle.
• Working knowledge of project financials, including budget tracking, cost management, and margin awareness.
• Ability to identify risks and support tradeoff decisions to maintain project progress.
• Working knowledge of contract requirements and governance processes to support compliance.
• Ability to coordinate resources and support effective utilization through changes in project scope, timeline, or approach.
• Ability to monitor project performance and report on key metrics.
• Strong communication skills and ability to build alignment across stakeholders.
• Demonstrated skill in coordinating team members and tracking execution of deliverables.
• Ability to identify opportunities to improve processes within project work.
• Sound judgment in day-to-day decisions with appropriate guidance and escalation.
• Consistent professionalism aligned with organizational standards.
• Strong ability to adapt communication to audience.

Skills

Project management

Communication

Stakeholder alignment

Team coordination

Education

Bachelor's degree in related field

Tools

NetSuite

Job description

Scheduled Hours

Full Time

Salary Range

$64,417.00-$103,067.00

Location

Remote, USA

About IHI

The Institute for Healthcare Improvement (IHI) is a leading, globally recognized not-for-profit health care improvement organization that has been applying evidence-based quality improvement methods to meet current and future health care challenges for more than 30 years. IHI provides millions of people in health care with methods, tools, and resources to make care better, safer, and more equitable; convenes experts to enable knowledge sharing and peer-learning; and advises health systems and hospitals of all sizes in improving their systems and outcomes at scale. IHI's mission is to innovate and lead transformational improvement in health and health care worldwide.

Position Summary

Reporting into the Project Management Office, the Project Manager leads the execution of individual projects that advance organizational priorities. This role is responsible for managing project plans, budgets, timelines, deliverables, and stakeholder communication to ensure successful and efficient delivery. The Project Manager supports cross-functional coordination, executes administrative needs, monitors risks, and promotes the use of standard project management practices and tools.

Position Responsibilities

Responsibilities include but are not limited to the following:

PMO and Project Execution

• Manage project plans, timelines, and deliverables to ensure on-time, on-budget execution
• Complete administrative tasks that allow the project to move forward, as needed
• Facilitate reviews to monitor scope, schedule, and quality; ensure alignment across contributors
• Communicate status, risks, and decisions; elevate as appropriate
• Manage project budgets, monitor expenditures, and produce accurate forecasts
• Identify financial risks or variances and coordinate resolution with leadership

Procurement and Vendor Management

• Oversee procurement and vendor management, including purchase orders, sub-awards, and vendor performance in support of project goals
• Identify, log, and monitor risks and issues
• Lead mitigation activities using PMO processes

Change Management

• Implement change control processes; assess impacts and obtain required approvals
• Maintain updated project plans and budgets after changes are implemented and communicate changes to stakeholders

Resourcing

• Assess resourcing needs and coordinate assignments with functional leads
• Monitor workload balance and flag gaps or constraints
• Foster accountability and collaborative problem-solving

Position Knowledge, Skills and Abilities

Technical

• Demonstrated ability to define and manage project scope aligned to goals and organizational priorities
• Ability to develop detailed project plans and manage dependencies across the project lifecycle
• Working knowledge of project financials, including budget tracking, cost management, and margin awareness
• Ability to identify risks and support tradeoff decisions to maintain project progress
• Working knowledge of contract requirements and governance processes to support compliance
• Ability to coordinate resources and support effective utilization through changes in project scope, timeline, or approach
• Ability to monitor project performance and report on key metrics

Professional

• Strong communication skills and ability to build alignment across stakeholders
• Demonstrated skill in coordinating team members and tracking execution of deliverables
• Ability to identify opportunities to improve processes within project work
• Sound judgment in day-to-day decisions with appropriate guidance and escalation
• Consistent professionalism aligned with organizational standards
• Strong ability to adapt communication to audience

IHI Values and Culture

• Commitment to IHI Values of courage, love, equity, trust and impact
• Commitment to equity, anti-racism, and the improvement of societal systems

Position Qualifications

Required

• Bachelor's degree in related field or equivalent work experience
• 3-5 years of experience in a project management role
• CAPM or similar project management certification or actively working towards
• Experience utilizing standard project management tools, templates and technology
• Experience using NetSuite for project management and/or business operation

Preferred

• Experience in:
• Working remotely within a global organization
• Familiarity with Quality Improvement principles, methodologies, and best practices (e.g., Lean, Six Sigma, IHI-specific, etc.)

This is a remote position that may require some domestic and international travel. The position manages and works with dispersed teams across multiple time zones.

Physical Attributes

• Ability to Sit for Extended Periods: Capability to work at a desk for long durations
• Manual Dexterity: Proficiency in using a computer, including typing, mouse handling, and other office equipment
• Visual Acuity: Ability to read and view a computer screen for extended periods
• Hearing and Speaking: Clear communication over phone and video calls
• Environment Setup: Access to a quiet, professional home office setup conducive to focused work and virtual meetings
• Lifting: Occasionally requires lifting up to 25 lbs as needed

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list or comprehensive inventory of all duties, responsibilities, skills, and qualifications required.

At IHI, we are inspired to do our best work and be our best selves by leaning into our values and uniting in our vision to create a future in which everyone has the best care and health possible. We ensure that people feel valued and supported in meaningful ways, as demonstrated in our total rewards package that features competitive compensation, medical, dental and vision coverage, life and disability plans, FSA plans, generous time off including vacation time, sick time, and other special programs to support employee wellbeing.

IHI is proud to be an equal opportunity workplace and an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, religion, sex or gender, marital status, national origin or ancestry, disability, veteran status, military service, age, sexual orientation, gender identity, genetic information, crime victim status, political belief, and any other protected class under applicable law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation to complete our application, please let us know. Veterans are encouraged to apply.