Project Manager

Hadassah, WZOA, Inc; Northbrook (IL); On-site; USD 75,000 - 95,000; Full time

Job summary

Hadassah Midwest seeks a Project Manager to lead planning, coordination, and execution of projects, programs, events, and marketing initiatives across the Midwest Geographic Area. You will partner with staff and volunteer leaders to translate engagement and fundraising priorities into actionable project plans with measurable outcomes.

The role involves collaborating with the Managing Director, program staff, and volunteer leaders to ensure consistency, alignment, and timely execution across

Qualifications

• BA/BS; 3–5 years relevant project management experience.
• Excellent organizational and communication skills.
• Experience with volunteer management and fundraising programs is a plus.

Responsibilities

• Manage the planning and implementation of assigned projects, including timelines, task assignment, agendas, and notes.
• Collaborate with staff, volunteers, consultants, and vendors to ensure alignment and timely execution.
• Define event goals and implementation plans with Engagement professionals and volunteer leaders.
• Plan and promote collaborative events across Regions to increase visibility and Hadassah's presence in the community.
• Monitor budgets, process invoices, and ensure deadlines are met.

Skills

Project management

Organizational skills

Communication skills

Education

BA/BS

Tools

Microsoft Office

Salesforce

Job description

Hadassah is seeking a Project Manager to lead the planning, coordination, and execution of projects, programs, events, and marketing initiatives across the Midwest Geographic Area. Partnering closely with staff and volunteer leaders, the Project Manager will translate engagement and fundraising priorities into clear, actionable project plans with measurable outcomes.

Description

Working collaboratively with the Managing Director, project and marketing staff, and volunteer project leaders, this role will help ensure consistency, alignment, and timely execution across initiatives. Projects may include member and donor engagement, major gift and grassroots fundraising, annual giving, advocacy, membership, Jewish and Zionist education, and other regional and chapter priorities.

The Hadassah Midwest encompasses three Regions: Chicago-North Shore, Great Plains and Greater Detroit.

Duties and Responsibilities

• Manage the planning and implementation of assigned projects, including but not limited to,
  • Establishing timelines
  • Enhancing the full-scale project plan and assigning tasks
  • Executing meeting agendas, logistics, and notes
  • Tracking project deliverables and data collection using appropriate tools
  • Monitoring and reporting on progress to all stakeholders
  • Assisting with defining project scope, goals, deliverable and resource requirements
• Serves as project point person, collaborating with team of key staff, volunteers, consultants, and vendors as needed/required.
• Works with program coordinators to ensure projects/programs are executed in a timely manner.
• Work closely with the Engagement professional and key volunteer leaders to define event goals, objectives and specific implementation plans as they relate to programming and logistics.
• Help to plan and promote collaborative events and programs taking place across the three Regions to increase the visibility and promote a positive image of Hadassah in the community.
• Ensure that budgets are submitted for all programs and events that require an exchange of funds and make certain that budgets and deadlines are adhered to.
• Contact meeting venues to confirm arrangements; troubleshoot and solve problems with venues. Delegate to support team as needed.
• Review purchase orders, invoices, check requests and other budget matters.
• In consultation with marketing, coordinate the preparation of the marketing materials for programs and events, such as invitations, flyers, and bulletin ads, social media updates etc. In addition, oversee design and functioning of online registration pages.
• Make on-site inspection trips to properties to ascertain suitability as needed.
• Staff events as needed.
• Train volunteers in best practices for programming and event planning.
• Perform other duties as required.

Required Knowledge, Education, or Experience

• BA/BS; Minimum of 3-5 years relevant experience in project management or equivalent field
• Knowledge of Microsoft Office products
• Salesforce knowledge/experience a plus
• Excellent organizational, time management and communication skills
• Attention to detail and high level of accuracy
• Demonstrate teamwork and collaboration
• Skilled at problem analysis and assessment
• Detail-oriented, precise, organized, and proactive
• Ability to multi-task, and work independently