Project Manager

Stellent IT LLC; North Chicago (IL); On-site; USD 75,000 - 110,000; Full time

Job summary

Stellent IT LLC is seeking a Project Manager II to support the Global Security PMO in North Chicago, IL. The role focuses on project coordination, process documentation, tool enablement, and stakeholder communications to strengthen PMO operations and improve visibility across initiatives.

You will work with the PMO Lead and team to mature capabilities, maintain PMO dashboards, and assist in funding and governance processes to drive consistent, transparent project delivery.

Qualifications

• Proven ability to manage multiple concurrent projects with a structured intake, sequencing, and delivery model.
• Experience supporting PMO governance, not just running isolated projects.
• Strong cross-functional influence and change management across diverse groups.

Responsibilities

• Assist with standing up and maintaining PMO tracking, dashboards, and reporting.
• Support configuration of project intake trackers and portfolio summaries.
• Ensure PMO data is accurate, consistent, and up to date across tools.
• Prepare materials for leadership reviews, steering committees, and status updates.
• Draft PMO Leadership and SteerCo project readouts and milestones.
• Organize PMO site with documentation and governance artifacts.
• Maintain visibility into dependencies, escalations, and follow-ups.
• Identify opportunities to streamline PMO processes and reduce manual effort.
• Document lessons learned and best practices for repeatable processes.
• Support funding process mapping, governance alignment, and leadership forums.

Skills

Enterprise Project & Portfolio Mgmt

Executive & Steering Enablement

Cross-Functional Influence

Security/Regulated Environments

Structured Thinking & Ambiguity

Tools

Smartsheet

Excel

PowerPoint

SharePoint

Outlook

Job description

Position Title: Project Manager II
Work Location: North Chicago, IL 60064
Assignment Duration: 6 Months

Role Overview

The role will support the Global Security Project Management Office (PMO) by assisting with project coordination, process documentation, tool enablement, and communications. This role is designed to help strengthen PMO operations, improve visibility and consistency across projects, and support the successful execution of Global Security initiatives.

This role will work closely with the PMO Lead and PMO team, contributing to both foundational PMO capabilities and day?to?day operational support.

Key Responsibilities

• Assist with standing up and maintaining Project Management solutions for PMO tracking, dashboards, and reporting
• Support configuration of project intake trackers, status reporting views, and portfolio summaries
• Help ensure project data is accurate, consistent, and up to date across PMO tools
• Support preparation of materials for leadership reviews, steering committees, and status updates
• Draft and maintain PMO Leadership and SteerCo project readouts
• Organize and update PMO site with appropriate documentation
• Help maintain visibility into project dependencies, escalations, and follow?ups
• Identify opportunities to streamline PMO processes and reduce manual effort
• Assist with documenting lessons learned and best practices
• Support PMO maturity efforts by helping build repeatable, scalable processes
• Assist in documenting the end to end funding request process for Global Security projects, from initial request through approval and execution.
• Support creation of standardized funding intake templates to improve consistency and completeness of submissions.
• Document approval paths and decision points for project funding, including roles, responsibilities, and escalation criteria.
• Assist in mapping how funding requests align with PMO governance, Steering Committee reviews, and leadership decision forums.
• Assist with creating guidance materials that explain when and how RCEs should be created, updated, or revised during the project lifecycle.
• Support development of PMO guidance documents that clearly explain the funding process to project managers and stakeholders.

What are the top 3-5 skills, experience or education required for this position:

1. Enterprise Project & Portfolio Management (Non?Negotiable)

• Proven ability to manage multiple concurrent projects with competing priorities using a structured intake, sequencing, and delivery model.
• Comfortable operating at both project?level execution and portfolio?level tradeoff discussions (capacity, priority, timing).
• Experience supporting PMO governance, not just running isolated projects.

2. Executive & Steering Committee Enablement

• Demonstrated experience preparing leadership?ready materials: decision briefs, status summaries, risks/tradeoffs, and options-not raw project updates.
• Skilled at framing work so leaders can clearly answer: approve, defer, change scope, or stop.
• Comfortable facilitating governance forums (SteerCo, leadership reviews) and following through on decisions.

3. Cross?Functional Influence & Change Management

• Strong ability to work across Security, BTS, HR, Legal, Compliance, EHS, Facilities, and Regions-without formal authority.
• Experience supporting change management, communications, and training rollouts, especially where policy or behavior change is involved.
• Understands that adoption risk is just as critical as technical delivery.

4. Comfort in Regulated / Security?Adjacent Environments

• Familiarity with security, compliance?driven, or regulated environments (physical security, IT/security systems, pharma, manufacturing, privacy, safety).
• Understands concepts like risk, controls, audits, access management, and policy enforcement-even if they are not the technical expert.

5. Structured Thinking + Comfort with Ambiguity

• Ability to bring structure to unclear work, especially early?stage initiatives coming out of Phoenix, AI exploration, or strategy discussions.
• Strong judgment on when to add rigor vs. keep things light, depending on risk and scale.
• Proactive, self?directed, and comfortable iterating as strategy evolves.

Desired Skills & Experience

• Strong organizational and documentation skills
• Comfort working with tools such as Smartsheet, Excel, PowerPoint, SharePoint, and Outlook
• Ability to follow structured processes and improve them over time
• Clear written communication skills
• Ability to manage multiple tasks and priorities in a fast?moving environment
• Interest in project management, operations, governance, or business process improvement

Experience Level = 3-5 Years

Applicant Notices & Disclaimers

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