Sr. Project Manager

CTS-Complete Technical Services, Inc.; Dallas (TX); On-site; USD 95,000 - 130,000; Full time

Job summary

CTS-Complete Technical Services, Inc. is seeking an experienced IT Project Manager (PMO) III to lead cross-functional projects from initiation to close.

You will manage schedules, budgets, risks, and stakeholder communications in a matrixed environment, guiding multiple teams including system integrators and cybersecurity counterparts. The ideal candidate has 5–7 years of experience delivering ERP, software release, and security projects, and holds a PMP certification.

Qualifications

• 5–7 years managing multiple software/hardware and ERP projects.
• Experience leading ERP implementations, software releases and/or security projects.
• Ability to manage cross-functional teams and coordinate with multiple system integrators.

Responsibilities

• Partner with cybersecurity management to uphold project scope and objectives.
• Use project management best practices to guide projects with stakeholders and business units.
• Deliver projects on budget with desired outcomes.
• Forecast project financials and communicate variances to sponsors and management.
• Articulate problems and bring the right people together to resolve issues with urgency.
• Conduct weekly status reviews and prepare status reports and PowerPoint updates.
• Maintain project governance with regular status meetings and reviews.
• Screen projects for risks, issues, actions, decisions, and financial viability; implement solutions.
• Coordinate with multiple vendors and ensure vendor PMs align to SOW, invoicing, and timelines.
• Work with Finance to validate financial reporting and manage budget, forecast, accruals, and reclassifications.
• Develop detailed project plans and schedules to track progress.

Skills

Project management

Communication

Risk management

Budgeting

Stakeholder management

MS Project

SOW / vendor coordination

Education

PMP certification

Tools

Microsoft Project

Job description

Manages one or more cross-functional projects of medium to high complexity from beginning to end. Communicates and collaborates well with others in a matrix organizational structure. Ability to learn and adhere to company processes to ensure project artifacts and deliverables are following company standards. Leads assigned IT PMO projects under minimal supervision.

The PMO IT Project Manager III will work with project team to implement best in-class applications and enhancements. Responsible for organizing and facilitating status updates, presentations, project schedule, financial reporting and risk management. Project managers would use project management skills to work with the team to provide project deliverables, identify project risks, organize workshops and training venues. Some projects will be companywide, large projects that require appropriate levels of communication and task coordination to ensure projects are delivered with quality. Understand the triple constraints of a project and how to control project scope, cost and schedule.

A background showing 5-7 years managing multiple software / hardware and/or ERP projects with the experience below:

• Managing a multi-disciplinary team across functional work streams.
• Proven experience managing implementation projects with task/work responsibility shared across multiple system integrators.
• Proven experience leading software releases, ERP implementation projects and/or security projects.

ESSENTIAL JOB DUTIES/RESPONSIBILITIES:

• Ultimately responsible for partnering with cybersecurity management to uphold the project scope and objectives.
• Responsible for using Project Management best practice to guide a project with the stakeholders and/or business.
• Deliver projects on budget with desired outcomes.
• Will utilize skills to forecast financials of project to effectively communicate any variance to sponsor and required management.
• Able to articulate problems, bring the right people together to solve problems of the project and know when the problem has been properly addressed and closed—all this with the proper sense of urgency that the problem requires.
• Conduct weekly status reviews with project team and work with project team to obtain updates for weekly status reporting and PowerPoint presentations to include updates on timeline, health of project indicators, accomplishments, and planned items coming up.
• Maintain project governance with regular status meetings and reports, stand-ups and/or review sessions to keep team organized and moving forward to successful project closure.
• Screens projects for risks, actions, issues, decisions, financial viability, and opportunities for sustainable improvement. Understands the end-to-end impact along with cross functional impact. Formulates and implements solutions.
• Project may involve working with multiple vendors and making sure vendor PM aligns to company deliverables, SOW, invoicing, and timeline.
• Works with Financial Analyst to perform validation on financial-related reporting and liaises with project leadership about budget, forecast, accruals and reclassifications that may need to be on project.
• With input from project leadership updates project forecast, submits accruals and reclassifications to maintain project financial standards.
• Monitors project scopes and objectives, involving all relevant stakeholders and ensuring technical feasibility with delivery lead.
• Develop a detailed project plan/schedule to track progress.
• Use appropriate verification techniques to manage changes in project scope, schedule and costs.
• Manage the relationship with the client and all stakeholders.
• Perform risk management to minimize project risks.
• Establish and maintain relationships with third parties/vendors.
• Create, maintain, and store project documentation and records.
• Responsible for defining, teaching, and enforcing the use of good project management practices with project team.
• Excellent communicator that understands frequent, consistent communication helps keep teams aligned and progressing forward with project.
• Respectful and upholds team dignity throughout project.
• Encourages and supports escalations: communicates to all concerned parties project milestones, status updates, as well as any existing or potential escalation issues.
• Proactively follow escalation and change control processes.
• Serves as a role model in promoting good working relationships across a project.
• Cultivates the people skills needed to develop trust and communication among all of a project's stakeholders. This includes executing the proper communication and coordination of cross functional project teams to ensure seamless delivery.
• Engages in building consensus, developing contingency planning and providing recommended solutions.
• Lead project teams in strategic meetings and follow up with meeting minutes.
• Understands Software Development Lifecycle.
• Ability to follow Company Governance and utilize required formatting of PowerPoint presentations as required.

PREFERRED EXPERIENCE:

• Energy experience is a plus.
• Experience in an Information Technology Environment.
• Experience working with or managing projects for Infrastructure, Cybersecurity and/or GRC teams.

EDUCATIONAL LEVEL:

• Project Management Professional (PMP) certification.

REQUIRED SKILLS:

• Self-motivated, working with appropriate urgency, friendly and assertive.
• Extremely detailed oriented and organized.
• Exceptional time management skills.
• Excellent concise writing and communication skills.
• Cool, calm, collected and collaborative. Works well under pressure, comfortable with change and complexity in dynamic environments. Can shift readily between the \"big picture\" and the small but crucial details, knowing when to concentrate on each.
• Develop project plans, manage individual deadlines and goals.
• Intermediate to Advanced skills with Microsoft Project.
• Ability to identify and document issues, risks and problems.

WORK CONDITIONS:

Office based, minimum travel, under 5% a year. At times, required to work in warehouse/plant environment and refinery/industrial/pipeline environment, includes but not limited to, work near moving mechanical parts and/or rotating equipment, loud noise or vibrations and varying road conditions. May be required to work outdoors and subject to all weather conditions.

PHYSICAL REQUIREMENTS:

Job conditions require standing, walking, sitting, lifting, talking or hearing, making visual inspections, ability to operate and drive all assigned company vehicles at company standard insurance rates is essential (inability to maintain standard insurance rates is grounds for dismissal), valid State driver’s license and proof of insurance, ability to wear personal protective equipment and a respirator during emergency situations as needed (beards not permitted).