Project Manager

Maesa; New York (NY); On-site; USD 100,000 - 110,000; Full time

Job summary

Maesa is seeking a Project Manager in NYC to lead cross-functional projects from concept through execution across multiple brands. The role requires coordinating with Marketing, R&D, Packaging, and Supply Chain to hit timelines, budgets, and quality targets.

The ideal candidate will be highly organized, able to manage competing priorities, and comfortable working in a fast-paced beauty environment. In-office 3 days per week in NYC is required.

Qualifications

• 4–5 years of project management experience in beauty/cosmetics or related industry
• Experience managing cross-functional projects from concept through launch
• Strong understanding of timelines, budgets, risks and dependencies
• Excellent verbal and written communication across levels of an organization

Responsibilities

• Develop detailed project timelines and oversee successful execution of projects including launches and updates
• Partner cross-functionally with Marketing, R&D, Packaging, Supply Chain and external partners
• Own project timelines, milestones, risks and dependencies; communicate status clearly
• Lead weekly cross-functional project status meetings and distribute recaps
• Provide regular project updates including status, risks, timelines and budgets to leadership

Skills

Project management

Microsoft Excel

Asana

Communication

Tools

Asana

Microsoft Excel

Job description

The next gen beauty company, Maesa is transforming the industry by incubating and growing meaningful, innovative brands and making prestige beauty accessible. Maesa believes beauty ignites inspiration, creativity, imagination, and connection, sparking new ideas and possibilities, and meeting unmet consumer needs. Through best-in-class design, formulation, brand creation and marketing capabilities, Maesa delivers new, better and different products with an unsurpassed speed to market. Maesa works with a variety of retailers to create and launch brands across beauty and wellness categories. The current portfolio includes Kristin Ess, Hairitage by Mindy McKnight, Fine'ry, Being Frenshe, and Niches & Nooks among other brands. For more information, visitwww.maesa.com .

We are seeking a Project Manager to join our Project Management team and lead cross-functional projects from initial concept through execution across multiple brands in our portfolio. This individual will play a critical role in ensuring projects are delivered on time, on budget, and to the highest quality standards, while partnering closely with internal teams, suppliers, manufacturers, and other external stakeholders.

The ideal candidate is highly organized, solutions-oriented, and comfortable managing multiple projects and competing priorities in a fast-paced environment. Experience within the beauty industry, particularly across product development, launches, or supply chain, is highly preferred.

This role is based in NYC and requires a minimum of 3 days per week in the office.

Responsibilities

• Develop detailed project timelines and oversee the successful execution of projects, including new product launches, in-store merchandising, displays, sampling programs, and changes to existing products such as resourcing initiatives, cost-saving projects, and large-scale artwork updates.
• Partner cross-functionally with Marketing, R&D, Packaging, Supply Chain, Operations, and other internal teams, as well as external suppliers and manufacturers, to establish timelines, identify dependencies, and proactively resolve obstacles.
• Own project timelines and ensure key milestones, deliverables, risks, and dependencies are clearly communicated and actively managed throughout the project lifecycle.
• Lead weekly cross-functional project status meetings, including developing agendas, tracking action items, distributing recaps, and ensuring teams remain aligned on priorities and deadlines.
• Maintain clear and consistent communication across all project stakeholders, ensuring changes to project scope, timing, and priorities are effectively communicated.
• Hold cross-functional teams and external partners accountable for meeting project milestones and deliverables.
• Identify potential risks and roadblocks early and develop solutions to keep projects on track.
• Provide regular project updates, including status, risks, timelines, and financial summaries, to leadership as needed.
• Obtain and evaluate supplier quotes, working with cross-functional partners to support cost analyses and project budgets.
• Partner with fillers and internal R&D teams on formula development, ensuring projects remain aligned with established budgets, timelines, and quality expectations.
• Establish strong relationships with fillers and suppliers early in the project lifecycle to ensure alignment on timelines, packaging requirements, quality expectations, BOMs, and fill and assembly instructions.
• Support continuous improvement of project management processes, tools, and ways of working across the broader Project Management team.
• Take on additional projects and responsibilities as needed to support team and business priorities.

Qualifications & Requirements

• 4–5 years of project management experience, preferably within the beauty, cosmetics, consumer products, or related industry.
• Experience in at least one of the following categories required: haircare, skincare, color cosmetics, fragrance, or home care.
• Experience managing cross-functional projects from concept through launch or execution.
• Experience working with suppliers, manufacturers, fillers, or other external partners preferred.
• Strong understanding of project timelines, dependencies, budgets, and risk management.
• Advanced proficiency in Microsoft Excel required.
• Experience with Asana or other project management tools is a plus.
• Excellent verbal and written communication skills, with the ability to communicate clearly and concisely across all levels of an organization.
• Highly organized, detail-oriented, and able to effectively prioritize and manage multiple projects simultaneously.
• Solutions-oriented and results-driven, with a proactive approach to identifying and resolving challenges.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Comfortable working in a fast-paced environment with changing priorities and tight deadlines.
• Flexibility and willingness to take on additional responsibilities as business needs evolve.
• Ability to work in-office a minimum of 3 days per week in NYC.

What We Offer

$100,000/yr - $110,000/yr. Exact compensation may vary based on skills, experience, and location.

Our Commitment to You

At Maesa, we live by our values of collaboration, curiosity, game-changing, creativity, and discipline. We believe our people and partners are a creative force that catalyzes the possibilities in beauty to break through traditional limits and discover the “new” without restriction. We prioritize creating and fostering a welcoming environment for employees, partners, ideas, approaches, and endeavors — all through a spirit of warmth and inclusivity. As set forth in Maesa’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Our EVP

Maesa is the next-gen beauty company, where bold ideas become beautiful brands.We ignite the dreamer and doer in each of us. We move at the speed of culture to push boundaries and redefine possibilities unleashing #maesamagic everyday. By fostering a start-up spirit, we equip everyone to lead with accountability & execute with excellence.We champion each voice and empower every journey, creating an environment where we celebrate diversity of thinking, calculated risk taking, and cutting-edge innovation.Growth is personal, intentional, and limitless.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Maesa’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

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An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.