Project Manager

Harlequin Design New York Inc; New York (NY); On-site; USD 95,000 - 130,000; Full time

Job summary

Harlequin Design New York Inc. is seeking a seasoned Project Manager to lead retail fixture, visual merchandising, interior, window display and experiential projects from brief through installation and close-out in Farmingdale, NY.

You will be the primary client liaison, coordinating Estimating, Engineering, Production, Purchasing, Logistics, Installation and Finance to deliver on time and within budget. The ideal candidate has 3–5+ years of PM experience in relevant industries, strong budgeting

Qualifications

• Bachelor’s degree preferred or equivalent industry experience.
• 3-5+ years of project management experience in Retail Fixtures, Custom Fabrication, Experiential Marketing, Millwork, Museum Exhibits, Trade Shows, Architectural Fabrication or Commercial Interiors.
• Demonstrated ability to manage multiple concurrent projects in a fast-paced environment.
• Strong understanding of manufacturing, fabrication and production processes.
• Ability to read architectural drawings and shop drawings.
• Experience coordinating cross-functional teams and external vendors.
• Strong budgeting, cost management and commercial awareness.
• Excellent organizational, planning and time management skills.
• Outstanding verbal and written communication skills.
• Strong client relationships and stakeholder management.

Responsibilities

• Serve as the primary point of contact for assigned clients, building relationships through proactive communication and exceptional service.
• Manage multiple fabrication and retail environment projects from client brief through estimating, engineering, fabrication, installation and close-out.
• Develop and maintain project schedules with milestones and client deadlines.
• Coordinate with Engineering, Production, Purchasing, Logistics, Installation and Finance to keep projects moving.
• Review project specifications, drawings and scope for technical accuracy.
• Work with Estimating to review costs, pricing and change orders while maintaining profitability.
• Coordinate external vendors and subcontractors to meet quality, budget and schedule.
• Monitor fabrication progress, quality control, finishes and production schedules to Harlequin standards.
• Identify risks early and develop proactive solutions.
• Prepare and maintain project documentation, schedules, pack lists and tracking systems.
• Attend client meetings, production reviews and installations as required.
• Support project invoicing, financial reconciliation and post-project reviews.

Skills

Budgeting

Cost management

Commercial awareness

Organizational skills

Planning

Time management

Verbal written communication

Client relationships

Stakeholder management

Project coordination

Cross-functional collaboration

Education

Bachelor’s degree preferred

Job description

Job Description

Job Description

Project Manager

Company Description

Harlequin is a global retail design agency that specializes in designing, producing, and installing award-winning retail environments, windows, interiors, and pop-up spaces. With studios and operations in key markets including New York, London, Milan, Shanghai, and Dubai, Harlequin collaborates with leading brands to create impactful, visually engaging customer experiences. The team combines creativity with technical expertise to deliver projects from concept through installation.

Candidates joining Harlequin will be part of a multidisciplinary, international environment that values innovation, craftsmanship, and attention to detail.

Role Description

Harlequin is seeking an experienced Project Manager to join our team in Farmingdale, NY.

This is a full-time, on-site position responsible for managing custom retail fixture, visual merchandising, interior, window display, and experiential projects from initial client brief through engineering, fabrication, installation, and final project close-out.

As the primary point of contact for assigned clients, the Project Manager serves as the central link between our clients and internal teams, ensuring projects are delivered on time, within budget, and to the highest quality standards. You will collaborate closely with Estimating, Engineering, Production, Purchasing, Logistics, Installation, and Finance while maintaining clear, proactive communication throughout every stage of a project.

This role is ideal for someone currently working in retail fixtures, custom fabrication, experiential marketing, millwork, museum exhibits, architectural fabrication, or commercial interiors who enjoys seeing projects through from concept to completion. Success in this role requires exceptional organization, commercial awareness, strong communication skills, and the ability to manage multiple fast-moving projects while building lasting client relationships.

Responsibilities

• Serve as the primary point of contact for assigned clients, building strong relationships through proactive communication, responsiveness, and exceptional customer service.
• Manage multiple custom fabrication and retail environment projects simultaneously from client brief through estimating, engineering, fabrication, installation, invoicing, and project close-out.
• Develop and maintain project schedules, ensuring milestones and client deadlines are achieved.
• Coordinate closely with Engineering, Production, Purchasing, Logistics, Installation, and Finance to keep projects moving efficiently through every phase.
• Review project specifications, drawings, and scope to ensure technical accuracy and successful execution.
• Work closely with the Estimating team to review project costs, pricing, and change orders while maintaining project profitability.
• Coordinate external vendors and subcontractors, ensuring quality, budget, and schedule expectations are met.
• Monitor fabrication progress, quality control, finishes, and production schedules to ensure work meets Harlequin’s standards.
• Identify project risks early and proactively develop solutions before they impact schedule or budget.
• Coordinate sampling, site surveys, procurement, shipping, logistics, and installation activities.
• Prepare and maintain project documentation, schedules, pack lists, and internal tracking systems.
• Attend client meetings, production reviews, and installations when required.
• Support project invoicing, financial reconciliation, and post-project reviews to identify lessons learned and process improvements.

Qualifications

• Bachelor’s degree preferred or equivalent industry experience.
• 3-5+ years of project management experience within one or more of the following industries:
• Retail Fixtures
• Custom Fabrication
• Experiential Marketing
• Millwork
• Museum Exhibits
• Trade Shows
• Architectural Fabrication
• Commercial Interiors
• Demonstrated ability to manage multiple concurrent projects in a fast-paced environment.
• Strong understanding of manufacturing, fabrication, and production processes.
• Ability to read architectural drawings and shop drawings.
• Experience coordinating cross-functional teams and external vendors.
• Strong budgeting, cost management, and commercial awareness.
• Excellent organizational, planning, and time management skills.
• Outstanding verbal and written communication skills.
• Strong client relationship and stakeho