Project Manager

Zeno Group; New York (NY); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Headspace

Paid time off

401(k) plan

Flexible spending accounts

Life insurance

Financial coaching

Be Kind to Your Mind

Job summary

Zeno Group in New York, NY is seeking a Project Manager for Health & Wellness to coordinate multi-team programs from planning to delivery. You will manage timelines, budgets, and resources, and identify risks to ensure successful client programs.

The role emphasizes organization, collaboration, and a proactive approach to improving workflows within a health-focused practice, working with Account, Creative, Strategy, and other specialty teams.

Qualifications

• 3+ years of project management experience in an integrated marketing/PR agency, advertising, digital, or related field.
• Experience coordinating projects, timelines and deliverables across multiple teams.
• Familiarity with budgets, statements of work (SOWs) and project tracking.
• Strong organizational skills with multiple priorities and deadlines.
• Experience working collaboratively across cross-functional teams.
• Ability to multi-task in a fast-paced environment.
• Proficiency in Excel, Google Sheets, Smartsheet or similar tools.
• Strong communication skills to keep teams informed and aligned.
• Ability to organize complex information into clear project plans and actionable steps.
• Curiosity and passion for improving workflows and operational excellence.
• Collaborative mindset and willingness to learn and contribute ideas.

Responsibilities

• Support the delivery of larger projects and/or own day-to-day management of smaller integrated workstreams, from intake through delivery with oversight.
• Assist with statements of work (SOWs), budget tracking, forecasting and scope management.
• Develop and maintain project timelines and coordinate priorities across client teams and specialty practices.
• Partner with client teams, finance, resource management and agency specialists to facilitate communication and deliverables.
• Help maintain project templates, documentation and workflows to improve efficiency.
• Support team development and a collaborative environment.
• Understand Health & Wellness communications review processes and regulatory considerations.

Skills

Project management

Integrated marketing/PR

Budget tracking

Timeline coordination

Cross-functional teamwork

Excel/Sheets

Communication

Tools

Smartsheet

Job description

Zeno Group is the fiercely independent and global, integrated communications agency, born from PR. We bring together the boldest and brightest talent to help clients across industries and sectors unleash the power of strategic communications. Guided by our \"Fearless Pursuit of the Unexpected,\" we push the boundaries to achieve real business value and societal impact for clients. Winner of the industry’s most coveted awards including the 2024 PRWeek U.S. Outstanding Large Agency of the Year, 2023 PRWeek Purpose Agency of the Year, 2022 PRWeek Global Agency of the Year, 2022 PRovoke Best Large Agency to Work For in North America and a three-time winner of PRWeek’s Best Places to Work. Zeno has also been previously recognized by the Cannes Lions International Festival of Creativity. Zeno is a DJE Holdings Company.

Job Description

Project Manager – Health & Wellness

Do you enjoy bringing organization to complex projects and helping teams stay connected and on track? Are you energized by coordinating multiple workstreams, solving operational challenges and supporting successful client programs?

As a Project Manager within Zeno’s Health & Wellness practice, you will be a key connector across Account, Creative, Strategy, Paid, Digital, Earned, Production, Finance and other specialty teams. You will help drive integrated client programs from planning through delivery—managing timelines, budgets, resources and workflows while proactively identifying risks and ensuring teams have the clarity, context and support they need to deliver their best work.

This role is ideal for someone who is highly organized, collaborative, solutions-oriented and curious about how to make good work even better. You’ll build deep project management and business acumen, help teams navigate the unique complexity of Health & Wellness communications, and identify smarter, more efficient ways of working that strengthen the experience of our clients and colleagues alike.

About The Role

• Project Coordination & Delivery: Support the delivery of larger projects and / or own day-to-day project management of smaller integrated workstreams, from intake and scoping through delivery with oversight from Senior Project Managers and / or Project Management lead. Establish clear timelines, milestones, owners and next steps; proactively identify risks; and drive accountability across teams to keep work moving.
• Budget & Scope Support: Assist with statements of work (SOWs), budget tracking, forecasting and scope management while helping identify potential project risks or changes.
• Program Planning & Workflow Coordination: Develop and maintain project timelines and help coordinate priorities across client teams and specialty practices while anticipating needs, resolving issues, and removing barriers as they arise.
• Cross-Functional Collaboration: Partner with client teams, finance, resource management and agency specialists to facilitate communication, coordinate deliverables and support integrated programs; Schedule and attend internal meetings, communicate next steps, and assign ownership of tasks
• Operations & Process Support: Help maintain project templates, documentation and workflows while identifying opportunities to improve efficiency and team collaboration.
• Team Support & Professional Growth: Build project management skills by working closely with experienced team members, contributing ideas and supporting a collaborative environment where people can learn and grow.
• Health & Wellness Fluency: Understand the unique considerations of Health & Wellness communications, including client/stakeholder review processes, claims and messaging requirements, and the need to coordinate timely input across subject matter experts and specialty partners.

About You

• 3+ years of project management, integrated marketing / PR agency, advertising, digital, or related experience.
• Experience coordinating projects, timelines and deliverables across multiple teams.
• Familiarity with budgets, statements of work (SOWs) and project tracking.
• Strong organizational skills with experience managing multiple priorities and deadlines.
• Experience working collaboratively across cross-functional teams.
• Ability to multi-task, while working calmly and efficiently in a fast-paced environment.
• Proficiency in Excel, Google Sheets, Smartsheet or similar project management tools.
• Strong communication skills with the ability to keep teams informed and aligned.
• Ability to organize complex information into clear project plans and actionable next steps.
• Curiosity and passion for improving workflows and supporting operational excellence.
• Collaborative mindset with a willingness to learn, ask questions and contribute ideas.

Preferred Qualifications

• Experience supporting integrated communications or marketing programs.
• Familiarity with agency financial processes or resource planning.
• Experience using project management or workflow management platforms.
• Experience working in a regulated environment, with familiarity navigating FDA, legal and regulatory review processes, is a plus.

Pay Range: $65,000 -$80,000 USD/yr.

An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of DJEH's total compensation package for employees. Other rewards may include annual bonuses, a Paid Time Off policy, and region-specific benefits.

Level 04

An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of DJEH’s total compensation package for employees. Other rewards may include annual bonuses, a Paid Time Off policy, and region-specific benefits.

About Our Benefits

Healthy, happy employees make Zeno better, so we have programs that support physical, mental and financial wellness. Our culture and benefits are designed to promote flexibility, celebrate diversity and support work/life balance. We offer a variety of medical, dental and vision insurance with prescription plans, as well as short and long-term disability. Our Be Kind to Your Mind program focuses on mental health, providing a paid subscription to Headspace and access to mental health providers and other services through a best-in-class employee assistance program. Employees are encouraged to bring their authentic self to Zeno and participate in our employee resource groups which build communities for sharing and support. And while we love our work, we believe in the restorative power of time off with generous vacation, paid holidays and self-care time. Employees are supported in their pursuit of financial wellness with a 401(k) plan, pretax flexible spending accounts, tuition assistance, life insurance and free access to a certified financial coach. And our unique ZenoFit program provides a monthly allowance to fund activities in your personal life that bring you joy and keep you healthy. These and other benefits are available to non-temporary employees in the US.

Zeno Group, Inc. provides equal employment opportunities to applicants and employees. Employment decisions are made on the basis of job-related criteria without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, marital status, age, genetic information, national origin, disability, military, or veteran status, or any other classification protected by applicable law. We invite all applicants to voluntarily self-identify their race, ethnicity, and gender. Submission of the information on this form is strictly voluntary and refusal to provide it will not subject you to any adverse treatment. Information obtained will be retained in a confidential file and separate from personnel records. This information may only be used in accordance with the provision of applicable federal laws, executive orders, and regulations. If you want more information about any of the sections, please check with a company representative.