Project Manager

Allied Fire Protection; Nashville (TN); On-site; USD 80,000 - 120,000; Full time

Job summary

Allied Fire Protection is seeking a Project Manager to oversee fire sprinkler installation projects in commercial and industrial facilities in the Nashville area. You will coordinate multidisciplinary teams, manage budgets and schedules, and ensure adherence to NFPA standards while maintaining client relationships.

The role requires strong communication, problem-solving, and a focus on safety and quality. You will drive profitability through effective change management and proactive project

Qualifications

• Ability to read and understand complex construction drawings and specs.
• Excellent verbal and written communication with internal/external stakeholders.
• Proficient in project management principles and scheduling.
• Experience coordinating multi-discipline teams on fire protection projects.

Responsibilities

• Manage fire sprinkler installation projects in commercial/industrial facilities.
• Represent the company professionally in all customer interactions.
• Oversee progression, budgets, and schedules; monitor safety, quality, and profitability.
• Coordinate change orders and ensure timely reporting to customers and management.
• Ensure compliance with codes, standards, and AHJ requirements.
• Lead meetings, review quotes, and track project costs and labor.

Skills

Read & interpret construction docs

Strong communication skills

Multi-tasking & deadline-driven

Team coordination

Cost/schedule awareness

Education

High School Diploma or equivalent

NICET Level II certification or higher

Tools

Procore

Job description

Job Responsibilities include but are not limited to:

• Responsible for managing fire sprinkler installation projects in commercial and industrial facilities


• Positively represents the company in all customer interactions


• Oversees and communicates project progression


• Develops a comprehensive project plan to meet schedules and budgets -responsible for scope of work, budgets, and current status of each construction project


• Monitors and manages projects to comply with safety, quality, productivity and profitability requirements


• Understands and follows all published codes, standards, and unique project specifications


• Identifies changes in projects that impact cost, schedule and/or labor requirements


• Ensures AHJ requirements and departmental procedures are followed


• Conveys a sense of professionalism, fairness, and concern for customers, labor and management


• Coordinates change orders in a timely manner and drives toward overall margin improvement on every job


• Responsible for communication and status reporting to project team members, customers and management


• Responsible for tracking project expenditures and installation progress through reviews of status reports prepared by project personnel and modifies schedules of plans as required


• Provides responsive, concise, accurate and professional support to all customers and other personnel and ensures timely follow-up on all customer concerns and issues. Follow up with our superintendents to ensure a response or update is given to customers, as required.


• Actively participates in turn over meetings, design meetings, post job meetings, and weekly department meeting.


• Attends job site pre-construction or other meetings, as needed


• Attends inspections as licensed representative, as needed


• Coordinates with Construction Project Coordinator on Pipe on Job schedules, inspections, fabrication deliveries, equipment deliveries, etc.


• Gathers quotes for fabrication for Construction Operations Manager release to supplier


• Reviews quotes for loose materials on new projects to ensure budgets are accurate


• Performs monthly "Cost to Complete" reports for ongoing construction projects to review with Construction Operations Manager


• Coordinates with Superintendents, Construction Administrator, Construction Project Coordinator, Designers, Estimators to ensure each construction project is successful


• Coordinates with other departments to ensure proper hand over of job information


• Coordinates long range project planning and scheduling with Construction Operations Manager


• Recommends improvements in project management procedures and overall company business practices


• Believe In, Live, and Support Our Mission Statement, Core Values and Business Plan Daily


• Safety First


• Start each meeting with a Safety Topic


• Complete Monthly Jobsite Visits/Observations


• Hold team accountable for all Safety Initiatives


• Promote Safe Driving of Company Vehicles and Personal Vehicles (with car allowance) – Self and Team


• Communicate effectively and professionally within the department and with internal and external customers


• Understand and Follow HR and Safety Initiatives and Processes


• Conduct Weekly Meetings with Team – Superintendents, Administration, Sales, Design, etc.


• Update status on all jobs – materials, equipment rentals, subcontractors, intercompany jobs, etc.


• Determine jobs to be billed, know projections for the month for Construction/Remodel, ensure daily/weekly billing for Service and Inspections


• Timely Review and Sign Off on Reports


• Active, Inactive, Greater than 50% Profitability


• Liens and Notices


• Track and Ensure Profitability of Department


• Oversee Change Order Management


• Promote and Track Department Growth – stretch goal of 20%/year (Remodel, Service, and Inspections); department goals to be discussed annually


• Support and Ensure Team Adherence to All Company SOPs – Job Set Up, Contracts, Change Orders, Purchase Orders, Accounting Processes, Subcontractors, etc.


• Ensure jobs are set up in the correct department – i.e. SC, SR, SS, SD, SI, etc.


• Ensure Inventory Control measures are in place for department


• Ensure multiple bids for Material Purchasing optimization


• Manage Subcontractors and review/approve all subcontractor invoices prior to payment


• Review Budget vs. Actual Job Costing Details and review findings with department for improvement opportunities


• Maximize Labor Production and Efficiency while maintaining quality standards


• Overhead Review – semi-annual meetings with leadership


• Maintain Quality Control in all aspects of the department


• Ensure Customer Satisfaction and respond to Customer Satisfaction Survey feedback improvement opportunities


• Reduce Turnover and Increase Retention within department


• Training


• Input and Development of Training Requirements


• Commitment to Training at all levels for all team members


• Be an Expert on Every Aspect of Your Business/Department


• Reports – Sales, Active/Inactive, WIP, Liens and Notices, Unapproved Change Orders, etc.


• Operations – Labor/Productivity, Materials Purchasing


• Administration


• Teamwork – maintain positive interactions within your team, local office, same department in other offices, Accounting, etc.

Knowledge:

• Ability to read and understand complex building architectural, mechanical and electrical documents


• Minimum education of High School Diploma or equivalent


• Knowledge of NFPA standards


• Nicet Level II or higher


• ProCore or Project Management software tool experience

Work Experience:

• Five years fire sprinkler construction related project management experience, or equivalent combination of education and experience

Skills and Competencies:

• Ability to multi-task and prioritize among assignments with a strong adherence to deadlines


• Exceptional verbal and written communication skills, both with internal and external customers


• Must be organized, detail oriented and self-motivating


• Must have the ability to interact effectively with employees and customers in difficult situations


• Must have valid state driver's license and good driving record


• Excellent written and oral communication skills


• Proficient in the use of personal computer to include Windows operating systems